Square to QuickBooks Converter Bank Import

You can, but free scripts and AI often miss edge cases that break real-world data: missing SKUs, currency formatting quirks, tax calculation errors, or date format mismatches. We have battle-tested validators specifically designed for accounting software imports that catch these issues before they corrupt your books. Plus, you get instant browser-based conversion without installing Python or managing dependencies.

Yes, if you want to track Square fees separately as business expenses for tax deductions. Fee split mode creates two rows per transaction: the total collected from customers and the fee expense. This matches real-world accounting where fees are legitimate business expenses. Use net mode only if you prefer simple one-row-per-transaction tracking.

Log into Square Dashboard → Transactions → Click 'Export' → Select date range → Choose 'All columns' → Download CSV. You can export up to 90 days at a time. For longer history, export multiple date ranges.

Square deposits to your bank will appear in both Square export and bank feed. Import Square transactions to a 'Square Clearing' account in QuickBooks, then record deposits as transfers between Square and Bank accounts to avoid duplication.

Refunds appear in the Square export with negative Total Collected amounts. The converter preserves this negative sign, so refunds appear as negative (withdrawals) in QuickBooks. This correctly reduces your Square income.

Square includes tips in the Total Collected amount. If you need to track tips separately, you'll need to categorize them manually in QuickBooks after import, or use Square's itemized report and process differently.

Yes! Enable 'Include Location in Description' to add location names to each transaction. This allows you to filter or categorize by location in QuickBooks after import.

Yes, create a dedicated Square bank account in QuickBooks to avoid reconciliation issues with fees. Don't record Square sales in your main checking account.

Square fees need to be mapped to an expense account in your QuickBooks settings. Check your app settings to ensure the fee account is properly configured.

Square transactions typically import daily into QuickBooks. You can review and accept them in the Banking section before adding to your books.

Yes, reconcile Square monthly at the end of each month by matching deposits in the Banking section and completing the reconciliation process.