Square to QuickBooks Converter Bank Import

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Convert Complete

QuickBooks 3-Column Bank CSV Format
valid rows

Transform Square POS and online sales into QuickBooks-ready bank statements. Track Square income and fees in QuickBooks with automatic format conversion.

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Download Clean Template

Valid Square transaction export

Sample Export

How It Works

1

Export from Square

Dashboard → Reporting → Transactions → Export CSV

2

Upload and Configure

Upload Transactions Export CSV and choose Bank Transaction CSV (3-Column) format

3

Preview and Download

Review converted data, download Quickbooks Online-ready file

4

Import to QuickBooks Online

Banking → Select Account → Upload from Computer → Import CSV

Why Convert Square to QuickBooks?

Track Square POS Income

Square is widely used for retail POS, online payments, and mobile card processing. QuickBooks requires proper transaction tracking but doesn't have direct Square integration for all account types. This tool converts Square's Transaction Report CSV into QuickBooks' bank transaction format, allowing you to: - Track all Square sales and refunds in QuickBooks - Separate Square fees for tax deductions - Reconcile Square payouts with bank deposits - Maintain accurate retail business bookkeeping

Fee Tracking Options

Square charges processing fees on all transactions. This tool offers two modes: Net Mode (default): Uses the net total (after fees). Simple and clean - one row per transaction. Fee Split Mode: Creates two rows per transaction - total collected + separate fee expense. This gives you detailed fee tracking for tax deductions and profitability analysis. Most accountants prefer fee split mode for accurate expense categorization in QuickBooks.

Your Data is Safe

Bank-Level Security

256-bit SSL encryption. Same standards as major financial institutions.

No Data Storage

Files are processed directly in browser. No calls to our servers.

GDPR Compliant

Full EU data protection compliance. Your privacy rights protected.

ISO/IEC 27001 Certified GDPR Compliant Swiss Privacy CCPA Compliant

Field Mapping

How Square Transactions fields map to Quickbooks Online Bank Transaction

Square Transactions Source Value Quickbooks Online Bank Transaction Target Value Note
Date 2026-01-15 → Date 2026-01-15 Format to MM/DD/YYYY
Net Total 99.30 → Amount 99.30 Net amount after fees (or Total Collected if fee-split)
Fees -2.90 → Amount -2.90 Separate fee row (if fee-split mode enabled)

Why Use This Tool?

Fee Splitting

Optional mode to create separate expense rows for Square fees - essential for tax deductions.

Date Formatting

Automatically formats dates to MM/DD/YYYY as required by QuickBooks.

Smart Descriptions

Combines transaction type, time, location, and card details for clear transaction records.

Refund Handling

Properly handles refunds as negative amounts for accurate reconciliation.

Location Tracking

Optionally includes Square location name for multi-location businesses.

Browser Privacy

All processing happens locally. Your Square data never leaves your computer.

Data Transformation

Each Square transaction can become 1-2 rows (depending on fee-split mode)

Input Square Transaction

POS or online sale with fees

Key columns: Date, Gross Sales, Fees, Net Total, Total Collected
1:N — One input row creates multiple output rows
Output QuickBooks Bank Transaction(s) 1-2 rows per input

Net-only or Total+Fee split

Transaction Amount Net Total if simple mode, Total Collected if fee-split
Fee Expense (optional) Separate row for fee (fee-split mode only)
Sum of output amounts equals Net Total

Common Bank Transaction CSV (3-Column) Import Errors

Issues you might encounter when importing Transactions Export data to Bank Transaction CSV (3-Column) - and how we solve them

Negative Fee Values

Square exports fees as negative numbers

Fees: -2.90
Fee expense: 2.90 (absolute value)

Processor handles negative fees automatically

Fees converted to positive expenses in fee-split mode

Refund Transactions

Refunds show as negative Total Collected

Total Collected: -50.00
Amount: -50.00 (preserved sign)

Refunds preserved with negative sign for QuickBooks

Automatic - refunds appear as negative amounts

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How are credits calculated?

Credits are based on rows in your file. Each tool shows its rate (e.g., 2,000 rows = 4 credits). We round up to the nearest step. Minimum 1 credit per conversion.

Is my data secure?

Files process entirely in your browser. We're GDPR compliant with TLS encryption.

Can I get a refund?

Yes! Full refund within 14 days if no credits used. Partial refund for unused credits anytime. Contact sup@spreadsheetbroccoli.com.

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Frequently Asked Questions

Your data never leaves your device. All files are processed entirely in your browser using client-side JavaScript - no data is stored on our servers or sent anywhere. There's no account to hack, no database storing your files, and no API connections to your bank or accounting software. You upload, convert, download, and we forget it immediately.
No payment or signup required. You can upload your file, see a free preview of the conversion results, and verify everything looks correct before paying anything. If it doesn't work for your files, you haven't wasted any money. We only charge when you're satisfied and ready to download the final converted file.
You can, but free scripts and AI often miss edge cases that break real-world data: missing SKUs, currency formatting quirks, tax calculation errors, or date format mismatches. We have battle-tested validators specifically designed for accounting software imports that catch these issues before they corrupt your books. Plus, you get instant browser-based conversion without installing Python or managing dependencies.
Yes, if you want to track Square fees separately as business expenses for tax deductions. Fee split mode creates two rows per transaction: the total collected from customers and the fee expense. This matches real-world accounting where fees are legitimate business expenses. Use net mode only if you prefer simple one-row-per-transaction tracking.
Log into Square Dashboard → Transactions → Click 'Export' → Select date range → Choose 'All columns' → Download CSV. You can export up to 90 days at a time. For longer history, export multiple date ranges.
Square deposits to your bank will appear in both Square export and bank feed. Import Square transactions to a 'Square Clearing' account in QuickBooks, then record deposits as transfers between Square and Bank accounts to avoid duplication.
Refunds appear in the Square export with negative Total Collected amounts. The converter preserves this negative sign, so refunds appear as negative (withdrawals) in QuickBooks. This correctly reduces your Square income.
Square includes tips in the Total Collected amount. If you need to track tips separately, you'll need to categorize them manually in QuickBooks after import, or use Square's itemized report and process differently.
Yes! Enable 'Include Location in Description' to add location names to each transaction. This allows you to filter or categorize by location in QuickBooks after import.
Yes, create a dedicated Square bank account in QuickBooks to avoid reconciliation issues with fees. Don't record Square sales in your main checking account.
Square fees need to be mapped to an expense account in your QuickBooks settings. Check your app settings to ensure the fee account is properly configured.
Square transactions typically import daily into QuickBooks. You can review and accept them in the Banking section before adding to your books.
Yes, reconcile Square monthly at the end of each month by matching deposits in the Banking section and completing the reconciliation process.

Square → Quickbooks Online Data Ecosystem

All available data flows from Square to Quickbooks Online

Square Customers Export Customer directory with contact info, addresses, and purchase history
→
Quickbooks Online Customer Import Customer profiles with contact and billing information
First Name + Last Name → Name Company Name → Company Email Address → Email
Customer list migration, CRM sync
Square Item Library Export Product catalog with variants, pricing, inventory, and tax settings
→
Quickbooks Online Products and Services Import Product and service items for invoicing and sales
Item Name + Variation → Product/Service Name SKU → SKU Description → Sales Description
Product catalog migration, inventory setup
Square Transactions Export Payment transactions with fees, tips, taxes, and settlement data
→
Quickbooks Online Journal Entry Double-entry accounting with debits/credits
Date → JournalDate Gross Sales → Credits Fees → Debits
Professional accounting, fee tracking, aggregated imports
Square Transactions Export Payment transactions with fees, tips, taxes, and settlement data
→
Quickbooks Online Bank Transaction CSV (3-Column) QuickBooks Online bank transaction import - 3-column format
Date → Date Net Total → Amount Event Type + Time → Description
Manual bank statement upload for 90+ day history or non-connected accounts Current tool
Square Transactions Export Payment transactions with fees, tips, taxes, and settlement data
→
Quickbooks Online Sales Receipt Cash-basis B2C sales (payment received at checkout)
Transaction ID → RefNumber Date → TxnDate Total Collected → ItemAmount
Retail, e-commerce, paid orders
Alternative Tools (5)

Other solutions available for Square → QuickBooks:

  • Link My Books — Link My Books automates the entire process: it summarizes every Square payout into clean, itemized invoices for QuickBoo...
  • PayTraQer — PayTraQer makes bookkeeping easier and automatically syncs all your sales, expenses, refunds, fees, and taxes from Squar...
  • Dancing Numbers — Dancing Numbers helps small businesses, entrepreneurs, and CPAs to do smart transferring of data to and from QuickBooks ...
  • Amaka — Amaka can sync Square store data to QuickBooks Online on a daily basis with free plan available.
  • Synder — Synder offers real-time and historical Square data syncing right into QuickBooks Online.

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This platform pair is available in 2 other hubs

Learn More:

vs Link My Books vs PayTraQer vs Dancing Numbers vs Amaka vs Synder vs Webgility vs Commerce Sync vs SaaSant vs BigXperts Export Transactions Guide