Been searching for something like this for months. Our Shopify store processes 500+ orders monthly and this handles everything perfectly. Date formats, tax columns, refunds - all correct.
Klarna to QuickBooks Online Converter
or drop .csv, .xls, .xlsx files here
or
Invoice import blocked if Sales Tax enabled in QBO
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What Our Users Say
works good, wish it had batch mode
I was spending 4-5 hours every month reformatting exports manually. This tool paid for itself in the first use. The preview feature helped me verify the mapping before paying.
exactly what i needed thx!!
Super straightforward. Upload, convert, download. No account needed which is nice. Would give 5 stars if they add Xero support.
saved me hours of work
My accountant was so happy when I sent her the converted file. No more back-and-forth about date formats or missing columns. Everything imported correctly on first try.
fast and easy 10/10 would recommend
Been using this for 6 months for monthly reconciliations. Handles all the edge cases - partial refunds, multi-line orders, currency conversions. Very reliable tool.
Good tool, does what it says. Interface could be bit better but conversion quality is excellent. Using it for my 3 Shopify stores.
Switched from A2X to this. Way simpler for my needs - I don't need real-time sync, just clean data once a month. This delivers exactly that.
finally!! something that works with QB desktop!!
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Ready to convert your own data?
Convert Klarna BNPL settlement reports to QuickBooks Online bank format in 60 seconds. Simple CSV conversion.
No API required
Browser-based processing
Run on Google Cloud Platform
How It Works
1
Export from Klarna
Merchant Portal → Settlements → Download Settlement Report CSV
2
Upload and Configure
Upload settlement CSV and choose QuickBooks format (3-col or 4-col)
3
Preview and Download
Review converted data, download QuickBooks-ready CSV
4
Import to QuickBooks Online
Banking → Select Account → Upload from Computer
Why Klarna Settlements Need Conversion for QuickBooks
The BNPL Reconciliation Challenge
Klarna's Buy Now Pay Later model creates reconciliation headaches. You sell for $100,
Klarna deposits $96 (after their 4% fee), but QuickBooks expects bank transactions
in specific 3 or 4-column format.
Klarna's settlement CSV has 15+ columns that don't match QuickBooks requirements.
What This Tool Does
We convert Klarna settlements to QuickBooks-compatible bank uploads:
- Formats dates as MM/DD/YYYY (QuickBooks requirement)
- Maps net settlement amounts correctly
- Assigns to Credit or Debit columns based on transaction type
- Preserves payment references for bank matching
- Filters and validates all data
Your Data is Safe
Bank-Level Security
256-bit SSL encryption. Same standards as major financial institutions.
No Data Storage
Files are processed directly in browser. No calls to our servers.
GDPR Compliant
Full EU data protection compliance. Your privacy rights protected.
Field Mapping
How Klarna Settlements fields map to Quickbooks Online Bank Transaction
| Klarna Settlements | Source Value | Quickbooks Online Bank Transaction | Target Value | Note | |
|---|---|---|---|---|---|
payout_date |
2025-01-17 |
→ | Date |
01/17/2025
|
Convert to MM/DD/YYYY |
net_settlement_amount |
145.50 |
→ | Credit/Debit |
|
Net after Klarna fees |
merchant_reference |
ORD-2025-001 |
→ | Description |
ORD-2025-001
|
Order reference |
order_id |
KL-12345-ABCDE |
→ | Description |
KL-12345-ABCDE
|
Klarna order identifier |
Why Use This Tool?
BNPL-Optimized
Designed specifically for Buy Now Pay Later settlement structures.
No Integration Required
Works with Klarna Portal CSV exports. No API or developer setup.
Net Amount Handling
Correctly maps net settlement amounts (after Klarna fees) to QuickBooks.
Instant Conversion
Upload → Download in under 60 seconds.
Format Flexibility
Choose 3-column or 4-column QuickBooks format.
Browser-Based Processing
Files process locally. Zero server upload.
Data Transformation
Each Klarna settlement becomes one QBO bank transaction row
Input
Klarna Settlement
One row per order settlement with net amount after fees
Key columns:
order_id,
payout_date,
net_settlement_amount,
fee_amount
1:1 — One input row creates one output row
Output
QBO Bank Transaction
1 rows per
input
Single bank transaction line for each settlement
Settlement Transaction
Net amount deposited to bank (Credit for sales, Debit for refunds)
net_settlement_amount = order_amount - fee_amount
Common Bank Transaction CSV (4-Column) Import Errors
Issues you might encounter when importing Settlement Report Export data to Bank Transaction CSV (4-Column) - and how we solve them
QuickBooks Rejects Wrong Column Count
QBO expects 3-column format but got 4-column (or vice versa)
Toggle 'use_3col_format' option. QBO bank feeds sometimes require 3-column (Date, Description, Amount), sometimes 4-column (Date, Description, Credit, Debit).
QuickBooks Doesn't Recognize Dates
QBO requires MM/DD/YYYY format for dates
Processor uses MM/DD/YYYY by default. Ensure Klarna export has valid dates.
Negative Settlement Amounts
Net settlement shows negative values due to high refund activity
This is normal for refund-heavy periods. In 4-column format, these appear as Debits. In 3-column format as negative amounts.
Frequently Asked Questions
4-column format (Credit/Debit) is recommended as it's more explicit and less error-prone during import.
This imports net amounts. To track fees separately, create manual journal entries or import fee reports as expenses.
Refund transactions are automatically placed in the Debit column (or as negative amounts in 3-col format).
Consider creating a 'Klarna Clearing' account in QuickBooks, then matching transfers to your actual bank account.
Klarna → Quickbooks Online Data Ecosystem
All available data flows from Klarna to Quickbooks Online