Wix to QuickBooks Converter: Import Store Orders as Invoices

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Convert Complete

QuickBooks Invoice Format
valid rows

Transform Wix order CSV exports into QuickBooks-ready invoices. Automatically handle customer names, line items, state format cleanup, and tax allocation for seamless accounting.

No API required
Browser-based processing
Run on Google Cloud Platform

Download Sample Orders

Example Wix orders export

Download Sample

Tool Rating

4.6 / 5 (38 votes)

How It Works

1

Export from Wix

Dashboard → Orders → Export → Download CSV

2

Convert to QuickBooks

Upload Wix CSV, configure shipping item, download

3

Import to QuickBooks

QuickBooks → Sales → Invoices → Import Data

4

Review Invoices

Verify imported invoices and customer matching

Why Wix-QuickBooks Needs Format Conversion

The State Format Problem

Wix exports state/province codes with country prefixes (e.g., "US-NY", "CA-ON"). QuickBooks expects just the state code ("NY", "ON") without the country prefix. Direct import creates invalid address data that fails validation or creates messy records.

What This Tool Does

Automatic conversion that handles Wix quirks: - State cleanup - Removes country prefix from state codes (US-NY → NY) - Column mapping - Renames Wix columns to QuickBooks requirements - Customer formatting - Combines billing first/last name to customer display name - Line item aggregation - Groups multi-item orders properly - Shipping integration - Adds shipping as separate line item - Date formatting - Converts to MM/DD/YYYY format

Your Data is Safe

Bank-Level Security

256-bit SSL encryption. Same standards as major financial institutions.

No Data Storage

Files are processed directly in browser. No calls to our servers.

GDPR Compliant

Full EU data protection compliance. Your privacy rights protected.

ISO/IEC 27001 Certified GDPR Compliant Swiss Privacy CCPA Compliant

Field Mapping

How Wix Orders fields map to Quickbooks Online Invoice

Wix Orders Source Value Quickbooks Online Invoice Target Value Note
order_number 1001 → Invoice No Wix order number
date_created 2025-01-15 14:30:00 → Invoice Date Order date in MM/DD/YYYY format
item_name Blue Widget → Item Product line items
item_quantity 2 → Quantity 2 Product quantity
item_price 50.00 → Rate 50.00 Unit price
shipping 10.00 → Shipping item Shipping as separate line

Why Use This Tool?

State Format Cleanup

Automatically removes country prefix from state codes (US-NY → NY)

Multi-Item Orders

Handles Wix orders with multiple products as separate invoice lines

Customer Name Building

Combines first and last names into QuickBooks customer format

Shipping Integration

Adds shipping costs as line items with configurable item name

Clean Formatting

Removes Wix formatting quirks for clean QuickBooks import

Batch Processing

Convert large order exports quickly in your browser

Data Transformation

Each Wix order becomes one QuickBooks invoice with line items

Input Wix Order

One row per order from Wix export

Key columns: order_number, date_created, billing_email, total_price
1:1 — One input row creates one output row
Output QuickBooks Invoice 1 rows per input

One invoice per order with product lines

Order Line Order total as invoice line
Invoice Total = Order Total Price

Common Invoice Import Errors

Issues you might encounter when importing Orders Export data to Invoice - and how we solve them

Invalid State Format

Wix exports states with country prefix (e.g., 'US-NY')

State: US-NY (invalid for QBO)
State: NY (cleaned)

Tool automatically removes country prefix

Automatic - no action needed

Customer Not Found

Customer name doesn't exist in QuickBooks

Customer: john@example.com (doesn't exist)
Customer: John Doe (imported first)

Import customers before invoices

Use customer import tool

Frequently Asked Questions

Use the Orders export from Wix Dashboard. Go to Orders → click Export button → select date range → download CSV. Wix's export is clean and includes all necessary fields: order number, customer, line items, and totals.
Wix uses ISO 3166-2 country subdivision codes (e.g., 'US-NY' for New York). This is technically correct but incompatible with QuickBooks, which expects just 'NY'. This tool automatically strips the country prefix.
Yes, QuickBooks requires customers to exist before invoice import. The tool builds customer names from Wix's billing first/last name fields. Import customers first, ensuring names match the format: 'John Doe' (not separate first/last).
Wix can export in item-per-row or order-per-row format. Choose item-per-row for best results. Each item becomes a separate line in the QuickBooks invoice. Shipping is added as an additional line using the item name you configure.
Wix exports include a discount column. QuickBooks Online can't import discount as a negative line item. The tool can allocate discount across items proportionally, or you can handle discounts manually after import.
Wix exports include currency code. QuickBooks Online supports multi-currency if enabled in your account settings (Gear → Account and Settings → Advanced → Currency). Ensure customers are set up for the correct currency.

Wix → Quickbooks Online Data Ecosystem

All available data flows from Wix to Quickbooks Online

Wix Orders Export Order data with line items (one row per item)
→
Quickbooks Online Invoice Accrual-basis B2B sales (payment pending)
order_number → Invoice No billing_email / billing_first_name + billing_last_name → Customer date_created → Invoice Date
Wholesale, net terms, accounts receivable Current tool