Transaction Reconciliation Tools

Reconcile bank statements, payment processor payouts, and transaction records with your accounting books. Automated matching, discrepancy detection, and reconciliation reports that close your books faster.

Reconcile

Platform:
Adyen → QuickBooks Adyen → Xero Reconcile Afterpay ↔ QuickBooks Reconcile Afterpay ↔ Xero Amazon → QuickBooks Amazon → Xero Reconcile Auth.net ↔ QuickBooks Reconcile Auth.net ↔ Xero Braintree → QuickBooks Braintree → Xero Reconcile Klarna ↔ QuickBooks Reconcile Klarna ↔ Xero PayPal → QuickBooks Reconcile PayPal ↔ Xero Shopify → QuickBooks Shopify → Xero Square → QuickBooks Square → Xero Stripe → NetSuite Stripe → QuickBooks Stripe → Xero Worldpay → QuickBooks Worldpay → Xero

Why Reconciliation Takes So Long

Monthly reconciliation typically takes 2-8 hours of manual work. You're matching hundreds of transactions between bank statements, payment processor reports, and accounting records — looking for fees, timing differences, and missing entries.

Our reconciliation tools automate the matching process, reducing reconciliation time from hours to minutes while catching discrepancies you'd miss manually.

What Gets Reconciled?

  • Bank deposits — Match payment processor payouts to bank statement deposits
  • Sales vs payouts — Reconcile gross sales with net deposits (accounting for fees)
  • Refunds — Track refund deductions from payouts back to original transactions
  • Fees breakdown — Verify platform fees, processing fees, and other deductions
  • Timing differences — Handle transactions that span different reporting periods
  • Multi-currency — Reconcile foreign transactions with exchange rate adjustments

How Automated Reconciliation Works

  1. Upload source files — Bank statement, payment processor report, sales export
  2. Automatic matching — Our algorithm matches transactions by amount, date, reference
  3. Fee detection — Identifies processing fees, platform fees, and other deductions
  4. Discrepancy report — Flags unmatched transactions and amount differences
  5. Detailed breakdown — Shows matched pairs, missing items, fee calculations
  6. Export reconciliation — Download matched report and accounting journal entries

Common Reconciliation Problems We Solve

  • Batch deposits — Payment processors combine multiple transactions into one bank deposit
  • Fee calculations — Gross amount in sales doesn't match net deposit after fees
  • Refund timing — Refunds deducted from future payouts, not original transaction date
  • Rolling reserves — Portion of sales held back, released in later periods
  • Chargebacks — Disputed transactions deducted weeks after original sale
  • Currency conversion — Foreign transactions settled at different exchange rates

Reconciliation Reports You Get

  • Match summary — Total transactions matched, unmatched count, match percentage
  • Matched pairs — Line-by-line list of reconciled transactions with both sides
  • Unmatched items — Transactions appearing in one file but not the other
  • Fee analysis — Total fees broken down by type (processing, platform, etc.)
  • Timing differences — Transactions that straddle reporting periods
  • Journal entries — Accounting entries to record unmatched items and adjustments

Reconciliation by Business Type

Different businesses have different reconciliation needs:

  • E-commerce stores — Daily sales vs weekly or monthly payouts
  • Service businesses — Invoice payments vs bank deposits with payment processor fees
  • Multi-channel sellers — Aggregate sales from multiple platforms to single bank account
  • International businesses — Foreign currency transactions with exchange rate differences

Manual vs Automated Reconciliation

Manual Process Automated Tools
2-8 hours per month 5-15 minutes
Prone to missed items Every transaction checked
No fee tracking Complete fee breakdown
Hard to audit Detailed match report

Privacy & Security

Reconciliation happens entirely in your browser. Your bank statements, payment reports, and transaction data stay on your computer. No cloud uploads, no server processing, no data retention.