Been searching for something like this for months. Our Shopify store processes 500+ orders monthly and this handles everything perfectly. Date formats, tax columns, refunds - all correct.
Reconcile Amazon Seller in QuickBooks — Complete Settlement Matching
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Invoice import blocked if Sales Tax enabled in QBO
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What Our Users Say
works good, wish it had batch mode
I was spending 4-5 hours every month reformatting exports manually. This tool paid for itself in the first use. The preview feature helped me verify the mapping before paying.
exactly what i needed thx!!
Super straightforward. Upload, convert, download. No account needed which is nice. Would give 5 stars if they add Xero support.
saved me hours of work
My accountant was so happy when I sent her the converted file. No more back-and-forth about date formats or missing columns. Everything imported correctly on first try.
fast and easy 10/10 would recommend
Been using this for 6 months for monthly reconciliations. Handles all the edge cases - partial refunds, multi-line orders, currency conversions. Very reliable tool.
Good tool, does what it says. Interface could be bit better but conversion quality is excellent. Using it for my 3 Shopify stores.
Switched from A2X to this. Way simpler for my needs - I don't need real-time sync, just clean data once a month. This delivers exactly that.
finally!! something that works with QB desktop!!
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Ready to reconcile your own data?
Reconcile your Amazon Seller settlements in QuickBooks Online. Decode settlement reports, track FBA fees, and match bank deposits accurately.
No API required
Browser-based processing
Run on Google Cloud Platform
How It Works
1
Download Settlement
Seller Central → Reports → Payments → Settlement Reports → Download V2
2
Convert to Journal Entries
Upload here, configure your QuickBooks account names
3
Import to QuickBooks
Settings → Import Data → Journal Entries → Upload converted file
4
Reconcile
Match journal entry net amounts to bank deposits
Why Amazon Reconciliation Is Challenging
The Settlement Report Nightmare
Amazon deposits a single lump sum representing hundreds of transactions.
Your bank shows $5,000 deposited, but understanding what that includes is nearly impossible.
The Settlement Report has 30+ fee types: referral fees, FBA pick/pack, weight handling,
storage, advertising, refunds, reimbursements, and more.
How This Tool Helps
We decode Amazon Settlement Reports into proper Journal Entries:
- Gross sales credited to Revenue
- FBA fees, referral fees, and other fees debited to respective expense accounts
- Refunds reduce revenue
- Net settlement matches your bank deposit
Each entry balances (Debits = Credits), and you get complete visibility
into Amazon's fee structure in your P&L.
Your Data is Safe
Bank-Level Security
256-bit SSL encryption. Same standards as major financial institutions.
No Data Storage
Files are processed directly in browser. No calls to our servers.
GDPR Compliant
Full EU data protection compliance. Your privacy rights protected.
Field Mapping
How Amazon_Seller Settlements fields map to Quickbooks Online Journal Entry
| Amazon_Seller Settlements | Source Value | Quickbooks Online Journal Entry | Target Value | Note | |
|---|---|---|---|---|---|
settlement-id |
16427587891 |
→ | JournalNo |
16427587891
|
Settlement ID as journal reference |
deposit-date |
2025-01-17T00:00:00+00:00 |
→ | JournalDate |
01/17/2025
|
Payout date (MM/DD/YYYY) |
amount-description |
Commission |
→ | Account Name |
Commission
|
Fee type maps to Chart of Accounts |
amount |
-15.00 |
→ | Debits/Credits |
|
Positive=Credit, Negative=Debit (inverted) |
total-amount |
6500.00 |
→ | Net Payout |
|
Balancing entry to Clearing Account |
Why Use This Tool?
Settlement Decoding
Amazon's V2 flat file decoded into clear journal entries.
Fee Categorization
FBA, referral, storage, advertising fees tracked in separate accounts.
1099-K Ready
Gross sales recorded to match Amazon's 1099-K reporting.
Refund Handling
Refunds reduce revenue with proper accounting entries.
Multi-Marketplace
Handle US, UK, EU, CA, and other marketplaces.
Order Tracking
Order IDs and SKUs in memos for audit trail.
Data Transformation
Multiple settlement line items aggregate into one balanced Journal Entry
Input
Amazon Settlement Lines
One row per transaction type/fee in the settlement period
Key columns:
settlement-id,
amount-type,
amount-description,
amount
N:1 — Multiple input rows aggregate to one output row
Output
Journal Entry
aggregated rows per
input
One balanced double-entry journal per settlement
Sales Revenue
CREDIT income account for gross sales
Amazon Fees
DEBIT expense accounts for each fee category
Net Payout
DEBIT Amazon Clearing Account (matches bank deposit)
Sum(Debits) must equal Sum(Credits) for QuickBooks import
Common Journal Entry Import Errors
Issues you might encounter when importing Settlement Report V2 data to Journal Entry - and how we solve them
Journal Entry Out of Balance
QuickBooks rejects entries where Debits ≠ Credits
Debits: $5000.00, Credits: $4999.99
Debits: $5000.00, Credits: $5000.00
We automatically add a Reconciliation Discrepancy line for rounding
Re-upload your file - balancing is handled automatically
Unrecognized Amazon Fee Type
Amazon introduces new fee types (e.g., 2025 Inbound Placement Fee)
InboundPlacementServiceFee
Mapped to Amazon Inbound Fees
Our fee taxonomy includes 100+ Amazon fee types including 2025 updates
Unknown fees are mapped to 'Amazon Other Fees' with a warning
Invalid Date Format
QuickBooks requires MM/DD/YYYY dates
2025-01-15T00:00:00+00:00
01/15/2025
ISO 8601 timestamps are automatically converted
Dates are converted automatically during processing
Negative Amount Handling
Amazon uses negative for fees; QuickBooks needs explicit Debit/Credit
Amount: -25.50 (Commission)
Debit: 25.50 to Amazon Selling Fees
Negative amounts become Debits; positive amounts become Credits
Sign handling is automatic - no manual adjustment needed
Frequently Asked Questions
Use the Settlement Report V2 (Flat File). It contains the most detail and is required for proper fee categorization. Available in Reports → Payments → Settlement Reports.
This tool provides similar fee categorization to A2X but as a one-time conversion rather than subscription. You get journal entries with proper debits/credits for each settlement.
Reimbursements for lost/damaged inventory are recorded as 'Other Income' to keep them separate from sales revenue. This ensures accurate sales reporting.
Process each marketplace settlement separately. If they deposit to different bank accounts, set the correct bank account for each conversion.
Yes. We record gross sales before fees. The total Credits to your sales account for the year should match Amazon's 1099-K gross amount.
Yes! Amazon uses tab-separated format by default. We detect and handle both TSV (.txt) and CSV formats automatically.
Amazon Seller → Quickbooks Online Data Ecosystem
All available data flows from Amazon Seller to Quickbooks Online