What Square export file format does this tool accept?

This tool accepts Square Transactions CSV files. Export from Square and upload the CSV file directly.

Can I convert Square CSV to QuickBooks Journal?

Yes, this tool converts Square Transactions CSV exports directly to QuickBooks Journal Entry format compatible with QuickBooks Journal.

How do I import Square transactions to QuickBooks Journal?

Export your transactions from Square, upload the CSV file to this converter, then import the converted file to QuickBooks Journal.

Square QuickBooks Integration — Fee Breakdown

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QuickBooks Journal Entry Format

valid rows

The A2X-style approach to Square accounting integration. Automatically breaks out gross sales, processing fees, tips, and tax for perfect bank reconciliation.

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Download Sample Square Export

Sample transactions CSV to test the converter

Download Sample

Tool Rating

4.8 / 5 (161 votes)

How Integration Works

Export from Square

Dashboard → Reporting → Transactions → Export CSV

Upload and Configure

Upload Transactions Export CSV and choose Journal Entry format

Preview and Download

Review converted data, download Quickbooks Online-ready file

Import to QuickBooks Online

Settings ⚙️ → Import Data → Journal Entries → Upload CSV

Your file is ready for QuickBooks Journal Entry — just upload it, no extra steps needed.

How People Use This

Half my ecommerce clients use Square and every month they ask why their bank deposits don't match their sales. I run their Square exports through the journal entry converter with fee breakdown enabled. The entries show gross sales, processing fees as expenses, and the net deposit matching the bank to the penny.

We process everything through Square across three locations. I used to pay $49/month for A2X to sync to QuickBooks, but this tool does the same fee separation and deposit grouping without the subscription. The location data in the memo field lets me track revenue per shop during reconciliation.

Our Square deposits never matched the bank statement until I started using the journal entry format with separate lines for tips, tax, and processing fees. The auto-fix rounding option catches the penny differences that used to take me hours to find during bank reconciliation.

I manage QuickBooks for multiple Square merchants and the negative fee handling is critical. Square exports fees as negative values which confused my old import process. This converter flips them to positive expense amounts automatically, so my clients see the real cost of payment processing on their P&L.

We switched from Synder to this tool for our Square to QuickBooks integration because we needed the by-deposit grouping mode. Each journal entry matches a single Square deposit, which makes month-end bank reconciliation straightforward instead of matching hundreds of individual transactions.

I recommend this to clients running Square who can't justify $30-$80/month for automated sync. They export from Square Dashboard, convert with fee breakdown, and import to QuickBooks Online. The clearing account option works perfectly for clients who already have Sales Receipts in Undeposited Funds.

Integration Questions Answered

Why don't my Square deposits match my bank statement?

Square withholds processing fees (2.6% + $0.10) before depositing. Your bank sees the NET amount. This tool breaks out the gross sales and fees so your books show both correctly.

How is this different from A2X or Synder?

Same accounting methodology - we create journal entries with proper fee breakdown. The difference is A2X/Synder charge monthly fees ($19-$79+). This tool is pay-per-use with no subscription.

How do I export transactions from Square?

Go to Square Dashboard → Reports → Transactions. Select date range and click Export. Choose CSV format.

Square QuickBooks Integration Made Simple

The Net Deposit and Negative Fee Problem

When you link Square to QuickBooks or try to import Square transactions, the first issue is the fee gap. You processed $1,000 via Square POS but your bank shows $970. Square withholds processing fees (2.6% + $0.10) before depositing. Without breaking out fees, books show $970 revenue instead of $1,000 revenue + $30 expense. Square also exports fees as negative values, opposite of Stripe.

How Our Integration Works

We parse your Square transactions and create QuickBooks entries that show: - Gross sales: $1,000 (what you actually charged) - Processing fees: -$30 (the expense, converted from negative) - Tips: separate tracking - Tax collected: liability account - Net deposit: $970 (what hit your bank) This is exactly what A2X and other premium integrations do - but without the monthly fee.

Seamless and Secure Integration

Automatic Column Matching

Fields from your source file are mapped to the right columns in the target format. No manual work needed.

Runs in Your Browser

Integration runs entirely in your browser. No third-party access to your data.

GDPR Compliant

No data leaves your machine. Full EU privacy compliance.

More credits - more savings

Buy bundles and get up to 60% off. Perfect for recurring monthly conversions.

Field Mapping

How Square Transactions fields map to Quickbooks Online Journal Entry

Square Transactions	Source Value		Quickbooks Online Journal Entry	Target Value	Note
`Date`	`2026-01-15`	→	`JournalDate`	`2026-01-15`	Transaction date to MM/DD/YYYY
`Gross Sales`	`100.00`	→	`Credits`	`100.00`	Gross sales credited to revenue
`Fees`	`-2.90`	→	`Debits`	`-2.90`	Processing fees debited to expense (ABS of negative)
`Net Total`	`99.30`	→	`Debits`	`99.30`	Net amount deposited to bank
`Deposit ID`	`DEP789012`	→	`Memo`	`DEP789012`	Payout reference in memo

Why Automate the Data Transfer?

A2X-Style Accounting

Same methodology used by A2X, Synder, and professional bookkeepers. Proper double-entry accounting.

Negative Fee Handling

Square exports fees as negative values. We convert them to positive expenses automatically.

Tips & Tax Separation

Track tips and sales tax on separate accounts for proper reporting.

Bank-Ready Output

Net deposit amounts match your bank statement exactly. No more reconciliation mysteries.

Multi-Location Support

Location data is preserved in memos for businesses with multiple Square locations.

Browser-Based Privacy

Files process entirely in your browser. Financial data never leaves your computer.

Data Transformation

Square transactions grouped by Deposit ID become balanced journal entries

One row per transaction, grouped by Deposit ID

Key columns: Date, Gross Sales, Fees, Net Total, Deposit ID

N:1 — Multiple input rows aggregate to one output row

Double-entry accounting with balanced debits and credits

DR Bank Deposit Net amount deposited to your bank account

CR Sales Revenue Gross sales amount

DR Processing Fees Square processing fees as expense (ABS of negative)

Debits must equal Credits (balanced double-entry)

Common Journal Entry Import Errors

Issues you might encounter when importing Transactions Export data to Journal Entry - and how we solve them

Unbalanced Journal Entry

QuickBooks requires Debits = Credits for each journal entry

Debit: $970, Credit: $1000 (unbalanced)

Debit: $970 + $30, Credit: $1000 (balanced)

We auto-calculate balanced entries: Bank + Fees = Sales

Each deposit creates a balanced entry with fee breakdown

Square Uses Negative Fees

Square exports fees as negative values (e.g., -$3.22)

Fees: -$3.22

Fees Expense (Debit): $3.22

Fee values are converted to positive for expense tracking

Negative fees are automatically converted using ABS()

Account Names Not Found

Import fails if account names don't match your Chart of Accounts

Account: 'Square Sales' (not in your QB)

Account: 'Sales Income' (matches your QB)

Configure your actual account names before converting

Use account settings to match your QB Chart of Accounts

Frequently Asked Questions

Your data never leaves your device. All files are processed entirely in your browser using client-side JavaScript - no data is stored on our servers or sent anywhere. There's no account to hack, no database storing your files, and no API connections to your bank or accounting software. You upload, convert, download, and we forget it immediately.

No payment or signup required. You can upload your file, see a free preview of the conversion results, and verify everything looks correct before paying anything. If it doesn't work for your files, you haven't wasted any money. We only charge when you're satisfied and ready to download the final converted file.

You can, but free scripts and AI often miss edge cases that break real-world data: missing SKUs, currency formatting quirks, tax calculation errors, or date format mismatches. We have battle-tested validators specifically designed for accounting software imports that catch these issues before they corrupt your books. Plus, you get instant browser-based conversion without installing Python or managing dependencies.

Square withholds processing fees (2.6% + $0.10) before depositing. Your bank sees the NET amount. This tool breaks out the gross sales and fees so your books show both correctly.

Same accounting methodology - we create journal entries with proper fee breakdown. The difference is A2X/Synder charge monthly fees ($19-$79+). This tool is pay-per-use with no subscription.

Square uses negative values for fees in their exports (e.g., -$3.22). Our converter automatically converts these to positive expense amounts.

Go to Square Dashboard → Reports → Transactions. Select date range and click Export. Choose CSV format.

Yes. Every journal entry is validated to ensure total debits equal total credits. QuickBooks will accept all entries without balance errors.

Tips and tax can be tracked on separate accounts. Enable the options to create separate lines for tips (income) and tax (liability).

Yes. If you import Sales Receipts separately, enable the clearing account option. Journal entries will credit the clearing account instead of sales income.

At minimum: a bank account, an income account (Sales Income), and an expense account (Square Processing Fees). Optionally: Tips Income and Sales Tax Payable.

Export your transactions from Square Dashboard as CSV, upload here to convert with fee breakdown, then import the journal entries to QuickBooks Online. No API connection or app installation needed.

Yes. Download your Square transactions CSV, convert it here with automatic fee splitting and tip/tax separation, and import directly to QuickBooks. Pay-per-use instead of monthly subscription.

Duplicates occur when Square transactions sync twice—once from the app and once from the bank feed. Disable bank feed matching for your Square deposits to prevent this.

Square typically deposits funds into your bank account 3-7 days after a transaction is processed. Allow extra time during weekends and holidays.