Been searching for something like this for months. Our Shopify store processes 500+ orders monthly and this handles everything perfectly. Date formats, tax columns, refunds - all correct.
Square Items to QuickBooks Products
or drop files here
CSV, XLS, XLSX
or
Invoice import blocked if Sales Tax enabled in QBO
Convert Complete
QuickBooks Product/Service Import Format
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rows → rows (rounded to 1K) → credits
then credit per 1K rows
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What Our Users Say
works good, wish it had batch mode
I was spending 4-5 hours every month reformatting exports manually. This tool paid for itself in the first use. The preview feature helped me verify the mapping before paying.
exactly what i needed thx!!
Super straightforward. Upload, convert, download. No account needed which is nice. Would give 5 stars if they add Xero support.
saved me hours of work
My accountant was so happy when I sent her the converted file. No more back-and-forth about date formats or missing columns. Everything imported correctly on first try.
fast and easy 10/10 would recommend
Been using this for 6 months for monthly reconciliations. Handles all the edge cases - partial refunds, multi-line orders, currency conversions. Very reliable tool.
Good tool, does what it says. Interface could be bit better but conversion quality is excellent. Using it for my 3 Shopify stores.
Switched from A2X to this. Way simpler for my needs - I don't need real-time sync, just clean data once a month. This delivers exactly that.
finally!! something that works with QB desktop!!
Ready to convert your own data?
Migrate your Square Item Library to QuickBooks Products/Services. Transfers item names, variations, SKUs, prices, and inventory.
No API required
Browser-based processing
Run on Google Cloud Platform
How It Works
1
Export from Square
Items & Inventory → Item Library → Export (Excel recommended)
2
Upload
Upload your item library CSV or Excel file
3
Configure Options
Set naming format and account mappings
4
Import to QuickBooks
Settings → Import Data → Products and Services
Your Data is Safe
Bank-Level Security
256-bit SSL encryption. Same standards as major financial institutions.
No Data Storage
Files under 50MB process in your browser. Your data never touches our servers.
Auto-Delete
Server-processed files automatically deleted within 24 hours.
GDPR Compliant
Full EU data protection compliance. Your privacy rights protected.
Field Mapping
How Square Item_Library fields map to Quickbooks Online Product Service
| Square Item_Library | Source Value | Quickbooks Online Product Service | Target Value | Note | |
|---|---|---|---|---|---|
SKU |
TSHIRT-BLU-M |
→ | SKU |
TSHIRT-BLU-M
|
Stock Keeping Unit |
Description |
Comfortable cotton t-shirt |
→ | Sales Description |
Comfortable cotton t-shirt
|
Product description |
Category |
Apparel > T-Shirts |
→ | Category |
Apparel > T-Shirts
|
Product category (use : for hierarchy) |
Price |
25.00 |
→ | Sales Price/Rate |
25.00
|
Selling price |
Unit Cost |
12.00 |
→ | Purchase Cost |
12.00
|
Cost of goods |
Current Quantity |
50 |
→ | Quantity On Hand |
50
|
Stock level |
Why Square Items Don't Import Directly to QuickBooks
The Variation Structure Problem
Square organizes products with variations (Size, Color) as nested data structures.
QuickBooks expects flat product records—one row per SKU.
Without conversion, you'd lose variation details or create incomplete product records
that don't match your actual inventory structure.
What This Tool Does
We flatten Square's item hierarchy into QuickBooks-compatible product records:
- Each variation becomes a separate product with combined name (Item:Variation)
- SKUs, prices, and costs transfer correctly
- Category hierarchy converts from Square's > to QuickBooks' : format
Your QuickBooks product catalog mirrors your Square item library exactly.
Common Products and Services Import Import Errors
Issues you might encounter when importing Item Library Export data to Products and Services Import - and how we solve them
Duplicate Product Name
QBO requires unique product/service names
Name: 'T-Shirt' (already exists)
Name: 'T-Shirt:Blue' (with variation)
Variations are appended to create unique names
Use Item Name:Variation format
Duplicate SKU
QBO doesn't allow duplicate SKUs
SKU: 'ABC123' (duplicate)
SKU: 'ABC123-BLU' (unique)
Review and fix duplicate SKUs before import
The converter warns about duplicate SKUs
Category Hierarchy Format
QBO uses : to separate category levels
Category: 'Apparel > T-Shirts'
Category: 'Apparel:T-Shirts'
Square's > separator is converted to QBO's : format
Automatic conversion during import
Why Use This Tool?
Variation Support
Square item variations become individual QuickBooks products.
SKU Preservation
Stock Keeping Units transferred for inventory tracking.
Price & Cost
Selling price and unit cost both transferred.
Category Hierarchy
Square category structure converted to QuickBooks format.
Inventory Levels
Optional: Import current stock quantities.
Duplicate Detection
Warns about duplicate SKUs before import.
Frequently Asked Questions
Go to Square Dashboard → Items & Inventory → Item Library → Export. Choose Excel format for best results (CSV may convert SKUs to scientific notation).
Each variation becomes a separate QuickBooks product using 'Item Name:Variation' format. Enable 'Combine Variations' to use this format.
QuickBooks doesn't allow duplicate SKUs. The converter warns about duplicates so you can fix them before import.
Enable 'Import Inventory Quantities' to set initial stock levels. Products with quantities become Inventory type; others become Service type.
Square uses > for category hierarchy (Apparel > T-Shirts). QuickBooks uses : instead. We convert automatically.
Square → Quickbooks Online Data Ecosystem
All available data flows from Square to Quickbooks Online
Square
Customer Directory Export
Square customer records with contact information and purchase history
→
Quickbooks Online
Customer Import
Customer profiles with contact and billing information
First Name + Last Name → Name
Company Name → Company
Email Address → Email
Square
Item Library Export
Square product catalog with pricing, SKUs, and inventory levels
→
Quickbooks Online
Products and Services Import
Product and service items for invoicing and sales
Item Name + Variation → Product/Service Name
SKU → SKU
Description → Sales Description
Square
Transactions Export
Square transactions including payments, refunds, fees, and payouts
→
Quickbooks Desktop
IIF File
Tab-delimited Intuit Interchange Format for Desktop
Transaction ID → DOCNUM
Date → DATE
Customer Name → NAME
Square
Transactions Export
Square transactions including payments, refunds, fees, and payouts
→
Quickbooks Online
Journal Entry
Double-entry accounting with debits/credits
Date → JournalDate
Gross Sales → Credits
Fees → Debits
Square
Transactions Export
Square transactions including payments, refunds, fees, and payouts
→
Quickbooks Online
Sales Receipt
Cash-basis B2C sales (payment received at checkout)
Transaction ID → RefNumber
Date → TxnDate
Total Collected → ItemAmount