What Stripe export file format does this tool accept?

This tool accepts Stripe Balance Transactions CSV files. Export from Stripe and upload the CSV file directly.

Can I convert Stripe CSV to QuickBooks Journal?

Yes, this tool converts Stripe Balance Transactions CSV exports directly to QuickBooks Journal Entries format compatible with QuickBooks Journal.

How do I import Stripe balance transactions to QuickBooks Journal?

Export your balance transactions from Stripe, upload the CSV file to this converter, then import the converted file to QuickBooks Journal.

Reconcile Stripe in QuickBooks Online — Complete Fee Matching

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QuickBooks Journal Entries Format

valid rows

Reconcile your Stripe account in QuickBooks Online. Match Net amounts to bank, track fees as expenses, and close your books accurately.

No API required

Browser-based processing

Run on Google Cloud Platform

Download Sample

Sample Stripe Balance Transactions CSV

Download

Tool Rating

4.9 / 5 (386 votes)

How It Works

Export from Stripe

Stripe Dashboard → Balance → Export all transactions as CSV

Convert to Journal Entries

Upload here, configure your QuickBooks account names

Import to QuickBooks

Settings → Import Data → Journal Entries → Upload converted file

Reconcile in QuickBooks

Go to Banking → Reconcile. Net amounts match bank deposits.

Why Stripe Reconciliation Is Challenging

The Gross vs Net Problem

You received $1,000 in Stripe payments, but your bank shows a $970 deposit. That $30 difference is Stripe's processing fee — but QuickBooks bank feeds only see $970. Without proper handling, you either understate revenue (recording only Net) or your books won't reconcile with your bank (recording Gross).

How This Tool Helps

We convert Stripe Balance Transactions to proper Journal Entries that track everything: - Gross amount credited to Income (true revenue: $1,000 — matches your 1099-K) - Fee debited to Expense (tracked separately: $30) - Net debited to Bank (reconciles with bank: $970) Import these to QuickBooks, and your Stripe balance will match exactly. This is the same approach used by A2X and professional bookkeepers.

Your Data is Safe

Bank-Level Security

256-bit SSL encryption. Same standards as major financial institutions.

No Data Storage

Files are processed directly in browser. No calls to our servers.

GDPR Compliant

Full EU data protection compliance. Your privacy rights protected.

Field Mapping

How Stripe Balance_Transactions fields map to Quickbooks Online Journal Entry

Stripe Balance_Transactions	Source Value		Quickbooks Online Journal Entry	Target Value	Note
`Created (UTC)`	`2025-01-15 14:00:00`	→	`JournalDate`	`01/15 14:00:00/2025`	Transaction date to MM/DD/YYYY
`Amount`	`100.00`	→	`Credits`	`100.00`	Gross sales credited to revenue
`Fee`	`3.20`	→	`Debits`	`3.20`	Processing fees debited to expense
`Automatic Payout ID`	`po_1A2B3Cd123xyz`	→	`Memo`	`po_1A2B3Cd123xyz`	Payout reference in memo

Why Use This Tool?

Complete Fee Tracking

Every Stripe processing fee recorded as a separate expense line item.

1099-K Ready

Gross amounts match your Stripe 1099-K. No year-end surprises.

Bank Reconciliation Ready

Net amounts match your bank feed exactly. Reconcile in minutes.

Refund & Dispute Handling

Refunds reduce revenue, disputes tracked as losses with fees.

Month-End Close

Stripe balance in QBO matches Stripe Dashboard when reconciled.

Payout Aggregation

Transactions grouped by payout for easy bank matching.

Data Transformation

Each Stripe payout becomes a balanced journal entry with 3 lines

One row per transaction in a payout batch

Key columns: Created (UTC), Amount, Fee, Net, Automatic Payout ID

1:N — One input row creates multiple output rows

Double-entry accounting with balanced debits and credits

DR Bank Deposit Net amount deposited to your bank account

CR Sales Revenue Gross sales amount (matches Stripe 1099-K)

DR Processing Fees Stripe processing fees as expense

Debits must equal Credits (balanced double-entry)

Common Journal Entry Import Errors

Issues you might encounter when importing Balance Transactions Export data to Journal Entry - and how we solve them

Unbalanced Journal Entry

QuickBooks requires Debits = Credits for each journal entry

Debit: $970, Credit: $1000 (unbalanced)

Debit: $970 + $30, Credit: $1000 (balanced)

We auto-calculate balanced entries: Bank + Fees = Sales

Each payout creates a balanced entry with fee breakdown

Account Names Not Found

QuickBooks import fails if account names don't match your Chart of Accounts

Account: 'Stripe Sales' (not in your QB)

Account: 'Sales Income' (matches your QB)

Configure your actual account names before converting

Use the account settings to match your QuickBooks Chart of Accounts

Duplicate Journal Number

Importing the same payout twice creates duplicate entries

Payout po_123 imported twice

Each payout ID is unique

Journal numbers include payout ID to prevent duplicates

Check your date range to avoid re-importing processed payouts

Frequently Asked Questions

Journal Entries allow proper split accounting (Gross to income, Fee to expense, Net to bank). Bank transaction imports only accept single amounts and can't properly track fees.

This creates QuickBooks Journal Entries with proper debits/credits. The Xero tool creates bank statement rows. Both achieve the same goal: accurate reconciliation with fee tracking.

After importing all transactions for the year, the total Credits to your Sales account should match Stripe's 1099-K gross amount. We record gross revenue, not net.

All fee types are captured in the Fee column of Stripe exports. They're all debited to your fees expense account for complete tracking.

Enable 'Use Clearing Account' to credit a clearing account instead of sales. This prevents double-counting revenue while still recording fees.

Most businesses reconcile monthly at month-end. Export all balance transactions for the month, convert, and import.