Stripe Payments to QuickBooks Sales Receipts

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QuickBooks Sales Receipt Format

Ready for download

Records converted

Convert individual Stripe charges to QuickBooks Sales Receipts. Perfect for transaction-level detail in your accounting.

No API required

Browser-based processing

Run on Google Cloud Platform

Download Sample Stripe Payments

Sample payments CSV to test the converter

Download Sample

Tool Rating

4.6 / 5 (89 votes)

How It Works

Export

Export from Stripe Dashboard → Payments → Export

Upload

Upload your payments CSV and configure options

Preview

Review converted Sales Receipts

Import

Import to QuickBooks via Settings → Import Data

Your Data is Safe

Bank-Level Security

256-bit SSL encryption. Same standards as major financial institutions.

No Data Storage

Files under 50MB process in your browser. Your data never touches our servers.

Auto-Delete

Server-processed files automatically deleted within 24 hours.

GDPR Compliant

Full EU data protection compliance. Your privacy rights protected.

Field Mapping

How Stripe Payments fields map to Quickbooks Online Sales Receipt

Stripe Payments	Source Value		Quickbooks Online Sales Receipt	Target Value	Note
`id`	`ch_1KX7YZQg123abc`	→	`RefNumber`	`ch_1KX7YZQg123abc`	Stripe charge ID as reference
`Created (UTC)`	`2025-01-15 14:23:00`	→	`TxnDate`	`01/15 14:23:00/2025`	Charge date to MM/DD/YYYY
`Amount`	`100.00`	→	`ItemAmount`	`100.00`	Charge amount
`Customer Email`	`customer@example.com`	→	`Customer`	`customer@example.com`	Customer identifier
`Description`	`Order #12345`	→	`ItemDescription`	`Order #12345`	Charge description

Data Transformation

Each Stripe payment becomes one QuickBooks Sales Receipt

One row per successful charge or payment

Key columns: id, Created (UTC), Amount, Customer Email, Description

1:1 — One input row creates one output row

Single-line receipt recording the sale and payment

Sales Line Payment amount as sales receipt total

Each payment creates exactly one receipt with matching amount

Why Stripe Payments Need Conversion

The Transaction Import Challenge

Stripe's payment exports contain charge-level details (card info, fees, customer emails) that don't map directly to QuickBooks Sales Receipt fields. Without conversion, you'd need to manually enter each transaction or use an expensive monthly sync service.

What This Tool Does

We transform each successful Stripe charge into a QuickBooks Sales Receipt: - Customer email becomes the QuickBooks customer name - Charge amount and description are mapped correctly - Optional fee breakdown shows net vs gross amounts Each transaction imports individually for full audit trail visibility.

Common Sales Receipt Import Errors

Issues you might encounter when importing Payments Export data to Sales Receipt - and how we solve them

No Customer Name

QuickBooks requires a customer name for each Sales Receipt

Customer: (blank)

Customer: customer@email.com

We use email as customer name, or 'Stripe Customer' if none

Customer records are created automatically in QBO

Product/Service Not in QBO

QBO may require Product/Service to exist before import

Product: 'Stripe Sale' (not in QBO)

Create 'Stripe Sale' item in QBO first

Create a generic 'Stripe Sale' product in QBO before import

Settings > Products and Services > New > Service

Why Use This Tool?

Transaction-Level Detail

Each Stripe charge becomes a separate Sales Receipt in QuickBooks for full visibility.

Customer Mapping

Customer names from Stripe email or name are preserved in QuickBooks.

Card Info Preserved

Payment method details available in memos for reference.

Refund Awareness

Option to skip fully refunded charges to avoid duplicate adjustments.

Fee Tracking

Stripe processing fees recorded separately for accurate expense tracking.

Browser-Based Privacy

Files process locally in your browser. Financial data never leaves your computer.

Frequently Asked Questions

Use Sales Receipts when you want individual transaction detail visible in QuickBooks. Use Journal Entries (main Stripe tool) for proper fee tracking and bank reconciliation.

Sales Receipts record gross amounts by default. Enable 'Include Fee as Line Item' to show net, or use the main Stripe→QuickBooks tool for proper fee accounting.

Yes. Create a Service item called 'Stripe Sale' (or your chosen name) in QBO before importing.