Stripe Invoices to QuickBooks — Subscription Billing Import

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Convert Complete

QuickBooks Invoice Format
valid rows

Convert Stripe subscription invoices to QuickBooks format. Perfect for SaaS and subscription businesses.

Starting from $5 — see pricing & bundles
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Download Sample Stripe Invoices

Sample invoices CSV to test the converter

Download Sample

Tool Rating

4.5 / 5 (52 votes)

How It Works

1

Export from Stripe

Invoicing → Invoices → Export

2

Upload and Configure

Upload Invoices Export CSV and choose Invoice format

3

Preview and Download

Review converted data, download Quickbooks Online-ready file

4

Import to QuickBooks Online

Settings ⚙️ → Import Data → Invoices → Upload CSV

Output is in QuickBooks Invoice format — ready to import directly, no manual reformatting needed.

Quick Answers

Should I import paid invoices?

If you're setting up historical records, yes. If you're syncing ongoing invoices, you may want open invoices only to avoid duplicating payment records.

What about subscription billing periods?

The billing period (start/end dates) is included in the invoice description so you can see what period each invoice covers.

Can I directly connect Stripe to QuickBooks?

No subscription required! Our converter connects Stripe to QuickBooks using CSV exports. Export invoices from Stripe, convert with our tool, and import to QuickBooks. For automated API-based syncing, third-party apps from the Intuit App Store offer subscriptions, but our tool works perfectly for manual imports without monthly fees.

Why Stripe Invoices Need Conversion

The Subscription Billing Challenge

Stripe Billing generates invoices for subscriptions with billing periods, proration, and various statuses. QuickBooks expects a different invoice format without subscription-specific fields.

What This Tool Does

We transform Stripe invoices to QuickBooks format: - Invoice number and dates properly mapped - Billing period (start/end) included in line item description - Customer email becomes the QuickBooks customer - Status filtering to import only the invoices you need Perfect for SaaS and subscription businesses syncing billing data.

Your Data is Safe

Bank-Level Security

256-bit SSL encryption. Same standards as major financial institutions.

No Data Storage

Files are processed directly in browser. No calls to our servers.

GDPR Compliant

Full EU data protection compliance. Your privacy rights protected.

ISO/IEC 27001 Certified GDPR Compliant Swiss Privacy CCPA Compliant

Field Mapping

How Stripe Invoices fields map to Quickbooks Online Invoice

Stripe Invoices Source Value Quickbooks Online Invoice Target Value Note
Number INV-0001 → InvoiceNo INV-0001 Invoice number
Created 2025-01-10 → InvoiceDate 01/10/2025 Invoice date
Due Date 2025-02-10 → DueDate 2025-02-10 Payment due date
Customer Email customer@example.com → Customer customer@example.com Customer identifier
Amount Due 200.00 → ItemAmount 200.00 Invoice amount
Description Monthly subscription → ItemDescription Monthly subscription Invoice description

Why Use This Tool?

Subscription Support

Billing period dates included in invoice descriptions for clarity.

Status Filtering

Choose which invoice statuses to import: paid, open, or both.

Customer Matching

Customer email and name mapped to QuickBooks customer field.

Date Handling

Invoice dates and due dates properly formatted for QBO.

Invoice Number Mapping

Stripe invoice IDs preserved as reference numbers for easy reconciliation.

Browser-Based Privacy

Invoice data processes locally. Never sent to external servers.

Data Transformation

Each Stripe invoice becomes one QuickBooks invoice

Input Stripe Invoice

One row per invoice from Stripe invoices export

Key columns: Number, Created, Due Date, Amount Due, Customer Email
1:1 — One input row creates one output row
Output QuickBooks Invoice 1 rows per input

One invoice record per Stripe invoice

Invoice Single line invoice with amount due (subscription/billing amount)
Void invoices excluded by default; customer email used as identifier

Common Invoice Import Errors

Issues you might encounter when importing Invoices Export data to Invoice - and how we solve them

No Customer Name

QBO requires customer name for each invoice

Customer: (blank)
Customer: 'customer@email.com'

We use email or customer name as identifier

Customer records created automatically in QBO

Void Invoice Import

QBO doesn't have a 'void' status for imported invoices

Status: 'void'
Skip void invoices

We skip void invoices by default

Enable include_void option if you need them

More credits - more savings

Buy bundles and get up to 60% off. Perfect for recurring monthly conversions.

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Do unused credits expire?

One-time credit bundles are valid for one year. Subscription credits refresh monthly. You can use credits across any tool, anytime.

Is my data secure?

Files process entirely in your browser. We're GDPR compliant with TLS encryption.

Can I get a refund?

Yes! Full refund within 14 days if no credits used. Partial refund for unused credits anytime. Contact sup@spreadsheetbroccoli.com.

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Frequently Asked Questions

Your data never leaves your device. All files are processed entirely in your browser using client-side JavaScript - no data is stored on our servers or sent anywhere. There's no account to hack, no database storing your files, and no API connections to your bank or accounting software. You upload, convert, download, and we forget it immediately.
No payment or signup required. You can upload your file, see a free preview of the conversion results, and verify everything looks correct before paying anything. If it doesn't work for your files, you haven't wasted any money. We only charge when you're satisfied and ready to download the final converted file.
You can, but free scripts and AI often miss edge cases that break real-world data: missing SKUs, currency formatting quirks, tax calculation errors, or date format mismatches. We have battle-tested validators specifically designed for accounting software imports that catch these issues before they corrupt your books. Plus, you get instant browser-based conversion without installing Python or managing dependencies.
If you're setting up historical records, yes. If you're syncing ongoing invoices, you may want open invoices only to avoid duplicating payment records.
The billing period (start/end dates) is included in the invoice description so you can see what period each invoice covers.
Currently exports as a single line item per invoice. For detailed line items, the Stripe dashboard provides better visibility.
No subscription required! Our converter connects Stripe to QuickBooks using CSV exports. Export invoices from Stripe, convert with our tool, and import to QuickBooks. For automated API-based syncing, third-party apps from the Intuit App Store offer subscriptions, but our tool works perfectly for manual imports without monthly fees.
Stripe fees should be mapped as merchant processing expenses. Create a clearing account to track fees separately from deposits for accurate accounting.
Mismatches occur when fees, refunds, or duplicate transactions aren't properly mapped. Use a clearing account to track all Stripe activity before final bank deposits.
Yes, customer names must be identical in both Stripe and QuickBooks for the system to properly match invoices and payments.
Start with a 3-7 day pilot sync to verify accuracy, then move to daily automated syncing once reconciliation balances to zero.
Yes, refunds can be imported and mapped as contra revenue adjustments. Note that refunds typically don't reverse processing fees.
Use a Stripe clearing account to prevent duplicates. This account acts as a holding area between charge capture and final bank payout.

Stripe → Quickbooks Online Data Ecosystem

All available data flows from Stripe to Quickbooks Online

Stripe Balance Transactions Export Complete financial ledger: charges, refunds, fees, payouts, disputes
→
Quickbooks Online Journal Entry Double-entry accounting with debits/credits
Created (UTC) → JournalDate Amount → Credits Fee → Debits
Professional accounting, fee tracking, aggregated imports
Stripe Customers Export Customer profiles with contact info and addresses
→
Quickbooks Online Customer Import Customer profiles with contact and billing information
Name → Name Email → Email Phone → Phone
Customer list migration, CRM sync
Stripe Invoices Export Invoice records with amounts, dates, and status
→
Quickbooks Online Invoice Accrual-basis B2B sales (payment pending)
Number → InvoiceNo Created → InvoiceDate Due Date → DueDate
Wholesale, net terms, accounts receivable Current tool
Stripe Payments Export Payment charges with fees, customer info, and card details
→
Quickbooks Online Sales Receipt Cash-basis B2C sales (payment received at checkout)
id → RefNumber Created (UTC) → TxnDate Amount → ItemAmount
Retail, e-commerce, paid orders
Stripe Payouts Export Bank deposits with amounts, dates, and status
→
Quickbooks Online Journal Entry Double-entry accounting with debits/credits
Arrival Date → JournalDate Amount → Debits id → Memo
Professional accounting, fee tracking, aggregated imports
Alternative Tools (5)

Other solutions available for Stripe Invoices → QuickBooks:

  • Acodei — Automate the flow of transaction data from Stripe to QuickBooks, ensuring accurate and up-to-date financial records. Sal...
  • Synder — Imports every Stripe transaction — sales, fees, refunds — and syncs them into QBO the right way. Matches everything to b...
  • Zapier — Automate invoice creation in QuickBooks when a payment is made in Stripe by setting up triggers and actions. Connector f...
  • Make — Paid Stripe invoices can be converted into QuickBooks invoices automatically, ensuring accurate financial records and wo...
  • Tipalti — Comprehensive guide on integrating Stripe and QuickBooks with third-party solutions for seamless payment syncing.

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This platform pair is available in 7 other hubs

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