Stripe Invoices to QuickBooks — Subscription Billing Import

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QuickBooks Invoice Format

Ready for download

Records converted

Convert Stripe subscription invoices to QuickBooks format. Perfect for SaaS and subscription businesses.

No API required

Browser-based processing

Run on Google Cloud Platform

Download Sample Stripe Invoices

Sample invoices CSV to test the converter

Download Sample

Tool Rating

4.5 / 5 (45 votes)

How It Works

Export

Export from Stripe Dashboard → Billing → Invoices → Export

Upload

Upload your invoices CSV and select status filters

Preview

Review converted invoices

Import

Import to QuickBooks via Settings → Import Data → Invoices

Your Data is Safe

Bank-Level Security

256-bit SSL encryption. Same standards as major financial institutions.

No Data Storage

Files under 50MB process in your browser. Your data never touches our servers.

Auto-Delete

Server-processed files automatically deleted within 24 hours.

GDPR Compliant

Full EU data protection compliance. Your privacy rights protected.

Field Mapping

How Stripe Invoices fields map to Quickbooks Online Invoice

Stripe Invoices	Source Value		Quickbooks Online Invoice	Target Value	Note
`Number`	`INV-0001`	→	`InvoiceNo`	`INV-0001`	Invoice number
`Created`	`2025-01-10`	→	`InvoiceDate`	`01/10/2025`	Invoice date
`Due Date`	`2025-02-10`	→	`DueDate`	`2025-02-10`	Payment due date
`Customer Email`	`customer@example.com`	→	`Customer`	`customer@example.com`	Customer identifier
`Amount Due`	`200.00`	→	`ItemAmount`	`200.00`	Invoice amount
`Description`	`Monthly subscription`	→	`ItemDescription`	`Monthly subscription`	Invoice description

Why Stripe Invoices Need Conversion

The Subscription Billing Challenge

Stripe Billing generates invoices for subscriptions with billing periods, proration, and various statuses. QuickBooks expects a different invoice format without subscription-specific fields.

What This Tool Does

We transform Stripe invoices to QuickBooks format: - Invoice number and dates properly mapped - Billing period (start/end) included in line item description - Customer email becomes the QuickBooks customer - Status filtering to import only the invoices you need Perfect for SaaS and subscription businesses syncing billing data.

Common Invoice Import Errors

Issues you might encounter when importing Invoices Export data to Invoice - and how we solve them

No Customer Name

QBO requires customer name for each invoice

Customer: (blank)

Customer: 'customer@email.com'

We use email or customer name as identifier

Customer records created automatically in QBO

Void Invoice Import

QBO doesn't have a 'void' status for imported invoices

Status: 'void'

Skip void invoices

We skip void invoices by default

Enable include_void option if you need them

Why Use This Tool?

Subscription Support

Billing period dates included in invoice descriptions for clarity.

Status Filtering

Choose which invoice statuses to import: paid, open, or both.

Customer Matching

Customer email and name mapped to QuickBooks customer field.

Date Handling

Invoice dates and due dates properly formatted for QBO.

Invoice Number Mapping

Stripe invoice IDs preserved as reference numbers for easy reconciliation.

Browser-Based Privacy

Invoice data processes locally. Never sent to external servers.

Frequently Asked Questions

If you're setting up historical records, yes. If you're syncing ongoing invoices, you may want open invoices only to avoid duplicating payment records.

The billing period (start/end dates) is included in the invoice description so you can see what period each invoice covers.

Currently exports as a single line item per invoice. For detailed line items, the Stripe dashboard provides better visibility.