Been searching for something like this for months. Our Shopify store processes 500+ orders monthly and this handles everything perfectly. Date formats, tax columns, refunds - all correct.
Connect Stripe Payouts to QuickBooks — Bank Reconciliation
or drop .csv, .xls, .xlsx files here
or
Invoice import blocked if Sales Tax enabled in QBO
Connect Complete
QuickBooks Journal Entry Format
Showing valid rows only (download includes all rows + errors)
All rows valid
| $ |
|---|
+ more rows
connected
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credits
Credits Calculation:
rows → rows (rounded to 1K) → credits
then credit per 1K rows
| Row | Column | Value | Error |
|---|---|---|---|
Showing first 50 errors. more errors not shown.
more errors hidden. Download the full validation report to see all errors.
Validation Report Download
The download includes your original file with an added "Validation Error" column showing error messages for each row. Valid rows have an empty error column.
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What Our Users Say
works good, wish it had batch mode
I was spending 4-5 hours every month reformatting exports manually. This tool paid for itself in the first use. The preview feature helped me verify the mapping before paying.
exactly what i needed thx!!
Super straightforward. Upload, convert, download. No account needed which is nice. Would give 5 stars if they add Xero support.
saved me hours of work
My accountant was so happy when I sent her the converted file. No more back-and-forth about date formats or missing columns. Everything imported correctly on first try.
fast and easy 10/10 would recommend
Been using this for 6 months for monthly reconciliations. Handles all the edge cases - partial refunds, multi-line orders, currency conversions. Very reliable tool.
Good tool, does what it says. Interface could be bit better but conversion quality is excellent. Using it for my 3 Shopify stores.
Switched from A2X to this. Way simpler for my needs - I don't need real-time sync, just clean data once a month. This delivers exactly that.
finally!! something that works with QB desktop!!
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How are credits calculated?
Credits are based on rows in your file. Each tool shows its rate (e.g., 2,000 rows = 4 credits). We round up to the nearest step. Minimum 1 credit per conversion.
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Ready to connect your own data?
Connect your Stripe payouts to QuickBooks for perfect bank reconciliation.
No API required
Browser-based processing
Run on Google Cloud Platform
How It Works
1
Export
Export from Stripe Dashboard → Balance → Payouts → Export
2
Upload
Upload your payouts CSV and configure accounts
3
Preview
Review transfer entries
4
Import
Import to QuickBooks via Settings → Import Data → Journal Entries
Your Data is Safe
Bank-Level Security
256-bit SSL encryption. Same standards as major financial institutions.
No Data Storage
Files are processed directly in browser. No calls to our servers.
GDPR Compliant
Full EU data protection compliance. Your privacy rights protected.
Field Mapping
How Stripe Payouts fields map to Quickbooks Online Journal Entry
| Stripe Payouts | Source Value | Quickbooks Online Journal Entry | Target Value | Note | |
|---|---|---|---|---|---|
Arrival Date |
2025-01-17 |
→ | JournalDate |
01/17/2025
|
Payout arrival date |
Amount |
1000.00 |
→ | Debits |
1000.00
|
Payout amount to bank |
id |
po_1A2B3Cd123xyz |
→ | Memo |
po_1A2B3Cd123xyz
|
Payout ID reference |
The Clearing Account Workflow
Phase 1: Sales to Clearing
When you import Stripe Sales Receipts, they deposit to "Stripe Clearing" (an Other Current Asset account).
This represents money Stripe owes you but hasn't transferred yet.
Phase 2: Clearing to Bank
When Stripe actually sends you a payout, this tool creates a transfer:
- DEBIT: Checking Account (money arrives)
- CREDIT: Stripe Clearing (clears the pending balance)
Now your bank reconciliation works perfectly - each payout matches a bank deposit.
Common Journal Entry Import Errors
Issues you might encounter when importing Payouts Export data to Journal Entry - and how we solve them
Duplicate Payout Entry
Same payout imported twice
Payout po_123 imported twice
Each payout ID is unique
Journal numbers include payout ID to prevent duplicates
Filter by date range to avoid re-importing
Payout Still In Transit
Recording payout before it hits bank causes reconciliation issues
Status: 'in_transit' (not yet deposited)
Only import 'paid' payouts
We skip in_transit payouts by default
Enable include_pending option if needed
Why Use This Tool?
Clearing Workflow
Completes the 2-phase workflow: Sales → Clearing → Bank.
Bank Matching
Each payout creates an entry that matches your bank statement deposit.
Status Filtering
Skip in-transit payouts to only record completed bank deposits.
Balanced Entries
Every journal entry is validated for proper debit/credit balance.
Account Flexibility
Configure your own bank and clearing account names to match your Chart of Accounts.
Browser-Based Privacy
Payout data processes locally. Never uploaded to external servers.
Frequently Asked Questions
Use this if you're following a clearing account workflow where Sales Receipts go to a clearing account first. The main tool handles everything in one step.
An Other Current Asset account (like 'Stripe Clearing') that holds funds between when you make a sale and when Stripe deposits to your bank. It represents money Stripe owes you.
In-transit payouts haven't hit your bank yet. Recording them prematurely would cause your bank reconciliation to be off. Wait until status is 'paid'.
Yes. Create an 'Other Current Asset' account called 'Stripe Clearing Account' (or your chosen name) in QuickBooks before importing.
Stripe → Quickbooks Online Data Ecosystem
All available data flows from Stripe to Quickbooks Online
Stripe
Balance Transactions Export
Complete financial ledger: charges, refunds, fees, payouts, disputes
→
Quickbooks Online
Journal Entry
Double-entry accounting with debits/credits
Created (UTC) → JournalDate
Amount → Credits
Fee → Debits
Stripe
Customers Export
Customer profiles with contact info and addresses
→
Quickbooks Online
Customer Import
Customer profiles with contact and billing information
Name → Name
Email → Email
Phone → Phone
Stripe
Invoices Export
Invoice records with amounts, dates, and status
→
Quickbooks Online
Invoice
Accrual-basis B2B sales (payment pending)
Number → InvoiceNo
Created → InvoiceDate
Due Date → DueDate
Stripe
Payments Export
Payment charges with fees, customer info, and card details
→
Quickbooks Online
Sales Receipt
Cash-basis B2C sales (payment received at checkout)
id → RefNumber
Created (UTC) → TxnDate
Amount → ItemAmount
Stripe
Payouts Export
Bank deposits with amounts, dates, and status
→
Quickbooks Online
Journal Entry
Double-entry accounting with debits/credits
Arrival Date → JournalDate
Amount → Debits
id → Memo