Stripe Payouts to QuickBooks — Bank Reconciliation

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QuickBooks Journal Entry Format

Ready for download

Records converted

Track Stripe bank deposits for perfect reconciliation. Creates journal entries that move funds from Stripe Clearing to your bank account.

No API required

Browser-based processing

Run on Google Cloud Platform

Download Sample Stripe Payouts

Sample payouts CSV to test the converter

Download Sample

Tool Rating

4.5 / 5 (38 votes)

How It Works

Export

Export from Stripe Dashboard → Balance → Payouts → Export

Upload

Upload your payouts CSV and configure accounts

Preview

Review transfer entries

Import

Import to QuickBooks via Settings → Import Data → Journal Entries

Your Data is Safe

Bank-Level Security

256-bit SSL encryption. Same standards as major financial institutions.

No Data Storage

Files under 50MB process in your browser. Your data never touches our servers.

Auto-Delete

Server-processed files automatically deleted within 24 hours.

GDPR Compliant

Full EU data protection compliance. Your privacy rights protected.

Field Mapping

How Stripe Payouts fields map to Quickbooks Online Journal Entry

Stripe Payouts	Source Value		Quickbooks Online Journal Entry	Target Value	Note
`Arrival Date`	`2025-01-17`	→	`JournalDate`	`01/17/2025`	Payout arrival date
`Amount`	`1000.00`	→	`Debits`	`1000.00`	Payout amount to bank
`id`	`po_1A2B3Cd123xyz`	→	`Memo`	`po_1A2B3Cd123xyz`	Payout ID reference

The Clearing Account Workflow

Phase 1: Sales to Clearing

When you import Stripe Sales Receipts, they deposit to "Stripe Clearing" (an Other Current Asset account). This represents money Stripe owes you but hasn't transferred yet.

Phase 2: Clearing to Bank

When Stripe actually sends you a payout, this tool creates a transfer: - DEBIT: Checking Account (money arrives) - CREDIT: Stripe Clearing (clears the pending balance) Now your bank reconciliation works perfectly - each payout matches a bank deposit.

Common Journal Entry Import Errors

Issues you might encounter when importing Payouts Export data to Journal Entry - and how we solve them

Duplicate Payout Entry

Same payout imported twice

Payout po_123 imported twice

Each payout ID is unique

Journal numbers include payout ID to prevent duplicates

Filter by date range to avoid re-importing

Payout Still In Transit

Recording payout before it hits bank causes reconciliation issues

Status: 'in_transit' (not yet deposited)

Only import 'paid' payouts

We skip in_transit payouts by default

Enable include_pending option if needed

Why Use This Tool?

Clearing Workflow

Completes the 2-phase workflow: Sales → Clearing → Bank.

Bank Matching

Each payout creates an entry that matches your bank statement deposit.

Status Filtering

Skip in-transit payouts to only record completed bank deposits.

Balanced Entries

Every journal entry is validated for proper debit/credit balance.

Account Flexibility

Configure your own bank and clearing account names to match your Chart of Accounts.

Browser-Based Privacy

Payout data processes locally. Never uploaded to external servers.

Frequently Asked Questions

Use this if you're following a clearing account workflow where Sales Receipts go to a clearing account first. The main tool handles everything in one step.

An Other Current Asset account (like 'Stripe Clearing') that holds funds between when you make a sale and when Stripe deposits to your bank. It represents money Stripe owes you.

In-transit payouts haven't hit your bank yet. Recording them prematurely would cause your bank reconciliation to be off. Wait until status is 'paid'.

Yes. Create an 'Other Current Asset' account called 'Stripe Clearing Account' (or your chosen name) in QuickBooks before importing.