Been searching for something like this for months. Our Shopify store processes 500+ orders monthly and this handles everything perfectly. Date formats, tax columns, refunds - all correct.
Import eBay Sales to QuickBooks — No Manual Entry
or drop .csv, .xls, .xlsx files here
or
Invoice import blocked if Sales Tax enabled in QBO
Import Complete
QuickBooks Online Import CSV Format
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Credits Calculation:
rows → rows (rounded to 1K) → credits
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| Row | Column | Value | Error |
|---|---|---|---|
Showing first 50 errors. more errors not shown.
more errors hidden. Download the full validation report to see all errors.
Validation Report Download
The download includes your original file with an added "Validation Error" column showing error messages for each row. Valid rows have an empty error column.
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What Our Users Say
works good, wish it had batch mode
I was spending 4-5 hours every month reformatting exports manually. This tool paid for itself in the first use. The preview feature helped me verify the mapping before paying.
exactly what i needed thx!!
Super straightforward. Upload, convert, download. No account needed which is nice. Would give 5 stars if they add Xero support.
saved me hours of work
My accountant was so happy when I sent her the converted file. No more back-and-forth about date formats or missing columns. Everything imported correctly on first try.
fast and easy 10/10 would recommend
Been using this for 6 months for monthly reconciliations. Handles all the edge cases - partial refunds, multi-line orders, currency conversions. Very reliable tool.
Good tool, does what it says. Interface could be bit better but conversion quality is excellent. Using it for my 3 Shopify stores.
Switched from A2X to this. Way simpler for my needs - I don't need real-time sync, just clean data once a month. This delivers exactly that.
finally!! something that works with QB desktop!!
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Ready to import your own data?
Tired of typing eBay sales into QuickBooks one by one? Import hundreds of transactions in seconds with properly formatted files.
No API required
Browser-based processing
Run on Google Cloud Platform
How It Works
1
Export Transaction Report
eBay Seller Hub → Payments → Download → Transaction Report (CSV)
2
Upload Here
Drop your CSV file and select options (fee handling, account mapping)
3
Preview Results
See exactly how your data will look in QuickBooks before downloading
4
Import to QuickBooks
QuickBooks Online → Sales → Sales Receipts → Import CSV
Your Data is Safe
Bank-Level Security
256-bit SSL encryption. Same standards as major financial institutions.
No Data Storage
Files are processed directly in browser. No calls to our servers.
GDPR Compliant
Full EU data protection compliance. Your privacy rights protected.
Field Mapping
How Ebay_Seller Transactions fields map to Quickbooks Online Sales Receipt
| Ebay_Seller Transactions | Source Value | Quickbooks Online Sales Receipt | Target Value | Note | |
|---|---|---|---|---|---|
Order number |
11-12345-67890 |
→ | RefNumber |
11-12345-67890
|
Order number with EBAY- prefix |
Transaction creation date |
Jan-15-2026 |
→ | TxnDate |
Jan-15-2026
|
Date converted to MM/DD/YYYY |
Buyer name |
John Smith |
→ | Customer |
John Smith
|
Buyer name (max 100 chars) |
Item subtotal |
100.00 |
→ | ItemAmount |
100.00
|
Item revenue |
Shipping and handling |
8.00 |
→ | ShippingAmount |
8.00
|
Shipping income |
eBay collected tax |
8.64 |
→ | TaxAmount |
8.64
|
Marketplace tax (pass-through) |
Total fees |
-15.85 |
→ | FeeAmount |
|
eBay fees (negative, netted or separate) |
Net amount |
83.51 |
→ | NetAmount |
|
Net after fees/tax |
Transaction currency |
USD |
→ | Currency |
USD
|
ISO currency code |
Data Transformation
Orders are filtered, fees calculated, and aggregated by order number
Input
eBay Transaction Report
Financial transactions including orders, fees, refunds, payouts
Key columns:
Order number,
Type,
Gross transaction amount,
Total fees
filter_and_aggregate
Output
Sales Receipt
filtered to Order type, one output per order rows per
input
One receipt per order with revenue, shipping, tax, and optional fee line
Item Revenue
Product revenue
Shipping Income
Shipping charged to buyer
Tax Pass-through
Marketplace tax (wash entry if enabled)
Filtered to Type='Order', aggregated by Order number
Why You Can't Import eBay Data Directly to QuickBooks
Format Incompatibility
eBay's Transaction Report uses date formats (Jan-15-26) that QuickBooks rejects.
Column names don't match. Currency values have symbols that cause errors.
Manual reformatting in Excel takes hours and introduces mistakes.
Our tool handles all formatting automatically.
What This Tool Does
We convert eBay exports to QuickBooks import format:
- Dates converted to MM/DD/YYYY
- Currency symbols stripped
- Columns mapped to QBO fields
- Fees and taxes properly categorized
Upload, convert, import. No spreadsheet formulas needed.
Common Sales Receipt Import Errors
Issues you might encounter when importing Transaction Report data to Sales Receipt - and how we solve them
Invalid Date Format
eBay uses DD-Mon-YY format (e.g., Jan-15-26) which QuickBooks rejects
Jan-15-26
01/15/2026
Our converter automatically transforms dates to MM/DD/YYYY
Re-upload your file - dates are converted automatically
Negative Fee Values
eBay fees appear as negative numbers which confuse manual entry
-13.25
Netted into deposit or tracked separately
Fees are preserved as negative for proper netting in Sales Receipts
Choose fee handling mode: netted (simpler) or separate (more visible)
Order ID Too Long
eBay order numbers (15+ chars) exceed QuickBooks' 11-21 char limit
24-11234-56789
EBAY-1234-56789
Order numbers are prefixed and formatted to fit QBO limits
Full order ID preserved in Memo field for reference
Marketplace Tax Confusion
eBay collects and remits tax - not seller liability, but shows in Gross
Gross $108 (includes $8 tax eBay collected)
Sales $100, Tax Pass-through $8 (wash entry)
Tax wash entries created to match 1099-K while zeroing liability
Use 'wash' tax mode for proper 1099-K reconciliation
Wrong Report Type
User uploaded Orders Report instead of Transaction Report
Orders Report (no fee columns)
Transaction Report from Payments tab
Use Transaction Report from Seller Hub > Payments for fee data
Export from Payments tab, not Orders tab
Why Use This Tool?
Import-Ready Output
Files formatted exactly as QuickBooks expects. No import errors, no rejected rows.
Bulk Import
Import hundreds of transactions at once instead of manual entry. Save hours every month.
Automatic Date Conversion
eBay's Jan-15-26 format automatically converted to QuickBooks' MM/DD/YYYY.
Fee Categorization
eBay fees extracted and properly categorized for expense tracking.
No App Required
Works with CSV exports. No OAuth connections, no API credentials, no recurring fees.
Browser Privacy
Files process in your browser. Your sales data stays on your computer.
Frequently Asked Questions
Same converter, different focus. This page emphasizes import workflow. Use whichever matches your search intent.
QuickBooks accepts up to 1,000 rows per import. Files larger than this are automatically split into batches (ZIP download).
The Transaction Report from Payments tab includes fee data essential for proper accounting. Orders Report only has shipping/logistics info.
Yes. Fees appear as DiscountAmount (netted) or can be tracked separately. Both methods reconcile correctly with your bank.
Refunds appear as separate rows in Transaction Report. Filter to Type='Order' to exclude, or include for complete records.
Currency conversion and international fees are preserved. Multi-currency support included.
Ebay Seller → Quickbooks Online Data Ecosystem
All available data flows from Ebay Seller to Quickbooks Online