Shopify Products to QuickBooks Online Converter

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QuickBooks Products/Services CSV Format

Ready for download

Records converted

Migrate your Shopify product catalog to QuickBooks Online. Handles variants, inventory, and pricing.

No API required

Browser-based processing

Run on Google Cloud Platform

Download Sample Shopify Products

Sample CSV to test the converter

Download Sample

Tool Rating

4.6 / 5 (98 votes)

How It Works

Export

Export products from Shopify Admin > Products > Export (all products or selected)

Upload and Configure

Upload your product CSV and configure account mappings and item type defaults

Preview and Export

Review converted product preview, then download the CSV file

Import to Target

Import to QuickBooks Online via Settings > Import Data > Products and Services

Your Data is Safe

Bank-Level Security

256-bit SSL encryption. Same standards as major financial institutions.

No Data Storage

Files under 50MB process in your browser. Your data never touches our servers.

Auto-Delete

Server-processed files automatically deleted within 24 hours.

GDPR Compliant

Full EU data protection compliance. Your privacy rights protected.

Field Mapping

How Shopify Products fields map to Quickbooks Online Product Service

Shopify Products	Source Value		Quickbooks Online Product Service	Target Value	Note
`Title`	`Example T-Shirt`	→	`Name`	`Example T-Shirt`	Product title with variant options appended
`Variant SKU`	`EXTS-BLK-M`	→	`SKU`	`EXTS-BLK-M`	Stock Keeping Unit identifier
`Variant Price`	`25.00`	→	`Sales Price/Rate`	`25.00`	Selling price
`Cost per item`	`12.00`	→	`Purchase Cost`	`12.00`	Cost of goods
`Variant Inventory Qty`	`25`	→	`Quantity On Hand`	`25`	Current stock level
`Body (HTML)`	`<p>This is a great t-shirt.</p>`	→	`Sales Description`	`<p>This is a great t-shirt.</p>`	Product description (HTML stripped)
`Type`	`T-Shirts`	→	`Category`	`T-Shirts`	Product category in QBO
`Vendor`	`Acme Clothing`	→	`Preferred Vendor`		Supplier/vendor name
`Variant Inventory Tracker`	`shopify`	→	`Type`	`Inventory`	Determines Inventory vs Non-inventory

Data Transformation

Each Shopify variant becomes one QuickBooks product/service item

One row per variant (each size/color combination is a separate row)

Key columns: Title, Variant SKU, Variant Price, Variant Inventory Qty

1:1 — One input row creates one output row

One item per variant with type detection and account assignments

Item Name Product title with variant options: 'T-Shirt - Large / Blue'

Item Type Auto-detect: Inventory (tracked), Non-inventory (physical), Service

Description Product description with HTML tags removed

Inventory Initial quantity on hand (for Inventory type only)

Each item must have a unique Name (variants ensure uniqueness)

Why Product Migration is Tricky

The Variant Problem

Shopify products can have multiple variants (Size: S/M/L, Color: Red/Blue). Each variant has its own SKU, price, and inventory count. QuickBooks wants each item as a separate row. A t-shirt with 6 size/color combinations = 6 QuickBooks items.

What This Tool Does

We flatten Shopify variants into individual QuickBooks items: - "T-Shirt - Small / Black" as one item - "T-Shirt - Medium / Black" as another - Each with unique SKU, price, and inventory Your QuickBooks item list matches your actual sellable products.

Common Products and Services Import Import Errors

Issues you might encounter when importing Products Export data to Products and Services Import - and how we solve them

Account Not Found in QuickBooks

Income, expense, or inventory accounts must exist in QBO before import

Sales of Product Income (not in Chart of Accounts)

Import error: Account not found

Create required accounts in QBO first or update processor settings

Go to Chart of Accounts in QBO and create missing accounts

Product Name Too Long

QuickBooks limits product/service Name to 100 characters

Very Long Product Title - Size Large / Color Blue / Material Cotton...

Very Long Product Title - Size Large / Color Blue /... (truncated)

Product names are automatically truncated to 100 characters

Review truncated names in output for accuracy

SKU Too Long

QuickBooks limits SKU to 100 characters

VERY-LONG-SKU-WITH-MANY-ATTRIBUTES-AND-VARIANTS-COMBINED...

VERY-LONG-SKU-WITH-MANY-ATTRIBUTES-AND-VAR... (truncated)

SKUs are automatically truncated to 100 characters

Consider shorter SKU patterns in Shopify

Duplicate SKU

QuickBooks rejects products with duplicate SKUs

PROD-001 (appears for 2 different variants)

Import error on second occurrence

Ensure each variant in Shopify has a unique SKU

Update duplicate SKUs in Shopify before re-exporting

Invalid Item Type

QuickBooks requires valid item type: Inventory, Non-inventory, or Service

Unknown product type from Shopify

Non-inventory (default)

Type is auto-detected based on Shopify tracking settings

If type is wrong, adjust Shopify settings or override in processor

Invalid Inventory As-Of Date

QuickBooks requires MM/DD/YYYY format for inventory dates

2025-01-15

01/15/2025

Dates are automatically converted to QBO format

Default is today's date if none specified

Why Use This Tool?

Variant Flattening

Each Shopify variant becomes a separate QuickBooks item with unique name: 'Product - Option1 / Option2'.

Type Detection

Automatically detects Inventory (tracked), Non-inventory (physical), or Service based on Shopify settings.

SKU Mapping

Preserves Shopify Variant SKU for easy cross-reference and barcode scanning.

Price & Cost

Maps selling price and cost per item for profit margin tracking.

Inventory Quantities

Initial inventory counts imported with as-of date for accurate stock levels.

Browser-Based Privacy

Files process entirely in your browser. Product data never leaves your computer.

Frequently Asked Questions

Each Shopify variant becomes a separate QuickBooks item. A t-shirt with 3 sizes and 2 colors = 6 QuickBooks items, each with unique name like 'T-Shirt - Medium / Blue'.

We auto-detect: Inventory (if Variant Inventory Tracker = shopify), Service (if Requires Shipping = false), or Non-inventory (physical but not tracked). You can override the default.

Yes! Before import, ensure these accounts exist in QuickBooks: Income Account (e.g., 'Sales of Product Income'), Expense Account (e.g., 'Cost of Goods Sold'), and Inventory Asset Account (for Inventory type items).

Yes, for Inventory type items. Shopify 'Variant Inventory Qty' maps to QBO 'Quantity On Hand' with today's date as 'As Of Date'.

QuickBooks doesn't support image import via CSV. Images must be added manually or via API after import.

Gift card products are detected but QuickBooks handles gift cards differently. They'll import as Service items.

Products without variants (or with 'Default Title' option) import as single items using just the product title.