What Shopify export file format does this tool accept?

This tool accepts Shopify Products CSV files. Export from Shopify and upload the CSV file directly.

Can I convert Shopify CSV to QuickBooks Products/Services?

Yes, this tool converts Shopify Products CSV exports directly to QuickBooks Products/Services CSV format compatible with QuickBooks Products/Services.

How do I import Shopify products to QuickBooks Products/Services?

Export your products from Shopify, upload the CSV file to this converter, then import the converted file to QuickBooks Products/Services.

Shopify Products to QuickBooks Online Converter

🥦

QuickBooks Products/Services CSV Format

valid rows

Migrate your Shopify product catalog to QuickBooks Online. Handles variants, inventory, and pricing.

Starting from $5 — see pricing & bundles

Free preview before you pay

Files never leave your browser

No account needed to start

Download Sample Shopify Products

Sample CSV to test the converter

Download Sample

Tool Rating

4.6 / 5 (148 votes)

How It Works

Export from Shopify

Products → All Products → Export → Export CSV

Upload and Configure

Upload Products Export CSV and choose Products and Services Import format

Preview and Download

Review converted data, download Quickbooks Online-ready file

Import to QuickBooks Online

Settings ⚙️ → Import Data → Products and Services → Upload CSV

Output is in QuickBooks Products/Services CSV format — ready to import directly, no manual reformatting needed.

Quick Answers

How are variants handled?

Each Shopify variant becomes a separate QuickBooks item. A t-shirt with 3 sizes and 2 colors = 6 QuickBooks items, each with unique name like 'T-Shirt - Medium / Blue'.

What about item types?

We auto-detect: Inventory (if Variant Inventory Tracker = shopify), Service (if Requires Shipping = false), or Non-inventory (physical but not tracked). You can override the default.

Do I need to create accounts first?

Yes! Before import, ensure these accounts exist in QuickBooks: Income Account (e.g., 'Sales of Product Income'), Expense Account (e.g., 'Cost of Goods Sold'), and Inventory Asset Account (for Inventory type items).

Why Product Migration is Tricky

The Variant Problem

Shopify products can have multiple variants (Size: S/M/L, Color: Red/Blue). Each variant has its own SKU, price, and inventory count. QuickBooks wants each item as a separate row. A t-shirt with 6 size/color combinations = 6 QuickBooks items.

What This Tool Does

We flatten Shopify variants into individual QuickBooks items: - "T-Shirt - Small / Black" as one item - "T-Shirt - Medium / Black" as another - Each with unique SKU, price, and inventory Your QuickBooks item list matches your actual sellable products.

Your Data is Safe

Bank-Level Security

256-bit SSL encryption. Same standards as major financial institutions.

No Data Storage

Files are processed directly in browser. No calls to our servers.

GDPR Compliant

Full EU data protection compliance. Your privacy rights protected.

Field Mapping

How Shopify Products fields map to Quickbooks Online Product Service

Shopify Products	Source Value		Quickbooks Online Product Service	Target Value	Note
`Title`	`Example T-Shirt`	→	`Name`	`Example T-Shirt`	Product title with variant options appended
`Variant SKU`	`EXTS-BLK-M`	→	`SKU`	`EXTS-BLK-M`	Stock Keeping Unit identifier
`Variant Price`	`25.00`	→	`Sales Price/Rate`	`25.00`	Selling price
`Cost per item`	`12.00`	→	`Purchase Cost`	`12.00`	Cost of goods
`Variant Inventory Qty`	`25`	→	`Quantity On Hand`	`25`	Current stock level
`Body (HTML)`	`<p>This is a great t-shirt.</p>`	→	`Sales Description`	`<p>This is a great t-shirt.</p>`	Product description (HTML stripped)
`Type`	`T-Shirts`	→	`Category`	`T-Shirts`	Product category in QBO
`Vendor`	`Acme Clothing`	→	`Preferred Vendor`		Supplier/vendor name
`Variant Inventory Tracker`	`shopify`	→	`Type`	`Inventory`	Determines Inventory vs Non-inventory

Why Use This Tool?

Variant Flattening

Each Shopify variant becomes a separate QuickBooks item with unique name: 'Product - Option1 / Option2'.

Type Detection

Automatically detects Inventory (tracked), Non-inventory (physical), or Service based on Shopify settings.

SKU Mapping

Preserves Shopify Variant SKU for easy cross-reference and barcode scanning.

Price & Cost

Maps selling price and cost per item for profit margin tracking.

Inventory Quantities

Initial inventory counts imported with as-of date for accurate stock levels.

Browser-Based Privacy

Files process entirely in your browser. Product data never leaves your computer.

Data Transformation

Each Shopify variant becomes one QuickBooks product/service item

One row per variant (each size/color combination is a separate row)

Key columns: Title, Variant SKU, Variant Price, Variant Inventory Qty

1:1 — One input row creates one output row

One item per variant with type detection and account assignments

Item Name Product title with variant options: 'T-Shirt - Large / Blue'

Item Type Auto-detect: Inventory (tracked), Non-inventory (physical), Service

Description Product description with HTML tags removed

Inventory Initial quantity on hand (for Inventory type only)

Each item must have a unique Name (variants ensure uniqueness)

Common Products and Services Import Errors

Issues you might encounter when importing Products Export data to Products and Services Import - and how we solve them

Account Not Found in QuickBooks

Income, expense, or inventory accounts must exist in QBO before import

Sales of Product Income (not in Chart of Accounts)

Import error: Account not found

Create required accounts in QBO first or update processor settings

Go to Chart of Accounts in QBO and create missing accounts

Product Name Too Long

QuickBooks limits product/service Name to 100 characters

Very Long Product Title - Size Large / Color Blue / Material Cotton...

Very Long Product Title - Size Large / Color Blue /... (truncated)

Product names are automatically truncated to 100 characters

Review truncated names in output for accuracy

SKU Too Long

QuickBooks limits SKU to 100 characters

VERY-LONG-SKU-WITH-MANY-ATTRIBUTES-AND-VARIANTS-COMBINED...

VERY-LONG-SKU-WITH-MANY-ATTRIBUTES-AND-VAR... (truncated)

SKUs are automatically truncated to 100 characters

Consider shorter SKU patterns in Shopify

Duplicate SKU

QuickBooks rejects products with duplicate SKUs

PROD-001 (appears for 2 different variants)

Import error on second occurrence

Ensure each variant in Shopify has a unique SKU

Update duplicate SKUs in Shopify before re-exporting

Invalid Item Type

QuickBooks requires valid item type: Inventory, Non-inventory, or Service

Unknown product type from Shopify

Non-inventory (default)

Type is auto-detected based on Shopify tracking settings

If type is wrong, adjust Shopify settings or override in processor

Invalid Inventory As-Of Date

QuickBooks requires MM/DD/YYYY format for inventory dates

2025-01-15

01/15/2025

Dates are automatically converted to QBO format

Default is today's date if none specified

Frequently Asked Questions

Your data never leaves your device. All files are processed entirely in your browser using client-side JavaScript - no data is stored on our servers or sent anywhere. There's no account to hack, no database storing your files, and no API connections to your bank or accounting software. You upload, convert, download, and we forget it immediately.

No payment or signup required. You can upload your file, see a free preview of the conversion results, and verify everything looks correct before paying anything. If it doesn't work for your files, you haven't wasted any money. We only charge when you're satisfied and ready to download the final converted file.

You can, but free scripts and AI often miss edge cases that break real-world data: missing SKUs, currency formatting quirks, tax calculation errors, or date format mismatches. We have battle-tested validators specifically designed for accounting software imports that catch these issues before they corrupt your books. Plus, you get instant browser-based conversion without installing Python or managing dependencies.

Each Shopify variant becomes a separate QuickBooks item. A t-shirt with 3 sizes and 2 colors = 6 QuickBooks items, each with unique name like 'T-Shirt - Medium / Blue'.

We auto-detect: Inventory (if Variant Inventory Tracker = shopify), Service (if Requires Shipping = false), or Non-inventory (physical but not tracked). You can override the default.

Yes, for Inventory type items. Shopify 'Variant Inventory Qty' maps to QBO 'Quantity On Hand' with today's date as 'As Of Date'.

QuickBooks doesn't support image import via CSV. Images must be added manually or via API after import.

Gift card products are detected but QuickBooks handles gift cards differently. They'll import as Service items.

Products without variants (or with 'Default Title' option) import as single items using just the product title.

Native integration doesn't auto-sync COGS. You must set cost prices manually in Shopify or use third-party tools like A2X or Synctools to automate COGS transfer to QuickBooks.

Map products manually before syncing instead of letting the system auto-create them. Use consistent SKUs and product names across both platforms to ensure proper matching.

Our converter syncs Shopify products to QuickBooks using CSV exports. Export products from Shopify, convert with our tool, and import to QuickBooks. For automated two-way inventory synchronization, third-party apps like MyWorks, Webgility, or Trunk offer API-based subscriptions, but our tool works perfectly for manual imports without monthly fees.