Connect Shopify to QuickBooks — In 60 Seconds

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Connect Complete

QuickBooks Online CSV Format
connected

Connect Shopify to QuickBooks without installing apps or configuring APIs. Just export, upload, and import.

No API required
Browser-based processing
Run on Google Cloud Platform

Download Sample Shopify Export

Sample CSV to test the converter

Download Sample

Tool Rating

4.8 / 5 (1921 votes)

How It Works

1

Export

Export orders from Shopify Admin → Orders → Export → CSV

2

Upload and Configure

Upload your CSV file and configure account mappings (Deposit To, Income Account)

3

Preview and Export

Review converted data preview, choose Sales Receipt or Invoice format, then download

4

Import to Target

Import to QuickBooks Online via Sales → Sales Receipts → Import or Sales → Invoices → Import

Your Data is Safe

Bank-Level Security

256-bit SSL encryption. Same standards as major financial institutions.

No Data Storage

Files are processed directly in browser. No calls to our servers.

GDPR Compliant

Full EU data protection compliance. Your privacy rights protected.

ISO/IEC 27001 Certified GDPR Compliant Swiss Privacy CCPA Compliant

Field Mapping

How Shopify Orders fields map to Quickbooks Online Sales Receipt

Shopify Orders Source Value Quickbooks Online Sales Receipt Target Value Note
Name #1001 → RefNumber 1001 Order number, # prefix removed
Created at 2025-01-15T10:30:00-05:00 → TxnDate 01/15/2025 ISO 8601 to MM/DD/YYYY
Billing Name John Smith → Customer John Smith Customer name (max 100 chars)
Subtotal 129.99 → ItemAmount 129.99 Product subtotal
Shipping 10.00 → ShippingAmount 10.00 Shipping charges
Taxes 10.00 → TaxAmount 10.00 Total tax (Tax 1-5 consolidated)
Discount Amount 8.00 → DiscountAmount 8.00 Discount applied
Total 149.99 → TotalAmount 149.99 Order total
Currency USD → Currency USD ISO currency code
Payment Method Shopify Payments → PaymentMethod Shopify Payments Payment gateway used

Data Transformation

Multiple line item rows per order are aggregated into one Sales Receipt

Input Shopify Order Line Items

One row per line item (same order appears multiple times)

Key columns: Name, Created at, Lineitem name, Subtotal, Total
N:1 — Multiple input rows aggregate to one output row
Output Sales Receipt aggregated rows per input

One receipt per order with consolidated totals

Order Total Sum of all line items for the order
Tax Consolidation All tax columns combined into single amount
One output row per unique order number

Why Shopify Orders Don't Import Cleanly to QuickBooks

The Multi-Line Order Problem

Shopify exports one row per product. A single order with 3 items becomes 3 rows in your CSV. QuickBooks expects one transaction per order, not per product. Without aggregation, you'd import 3 separate sales receipts for one customer order. Your books would show inflated transaction counts and incorrect totals.

What This Tool Does

We automatically group Shopify line items by order number and create single QuickBooks transactions: - Multiple products → One Sales Receipt or Invoice - Correct subtotals, taxes, and shipping - Proper customer and date mapping Your QuickBooks matches your Shopify order count exactly.

Common Sales Receipt Import Errors

Issues you might encounter when importing Orders Export data to Sales Receipt - and how we solve them

Invalid Date Format

QuickBooks rejects dates not in MM/DD/YYYY format

2025-01-15T10:30:00-05:00
01/15/2025

Our converter automatically transforms ISO 8601 dates to MM/DD/YYYY

Re-upload your file - dates are converted automatically

Duplicate Reference Number

QuickBooks rejects duplicate RefNumber values within the same import

#1001, #1001, #1001 (3 line items)
SPFY-1001 (1 aggregated row)

Multi-line orders are aggregated into single transactions

Line items from the same order are combined automatically

Invalid Amount Format

Currency symbols or commas in amounts cause import errors

$1,234.56
1234.56

Currency symbols and thousand separators are stripped automatically

All monetary values are cleaned during conversion

Customer Name Too Long

QuickBooks limits customer names to 100 characters

Very Long Customer Name With Company Details...
Very Long Customer Name With Company De...

Customer names exceeding 100 characters are truncated

Names are automatically shortened to fit QBO limits

Missing Required Columns

Shopify export is missing essential columns for conversion

CSV without 'Total' column
Standard Shopify Orders export

Ensure you export from Shopify Admin → Orders → Export

Use the standard Shopify orders export, not custom reports

Why Use This Tool?

No App Installation

Works with standard Shopify CSV exports. No OAuth, no API.

60-Second Conversion

Upload → Preview → Download. No waiting for sync cycles or API rate limits.

Multi-Line Order Handling

Shopify exports one row per product. We aggregate them into single QuickBooks transactions automatically.

Browser-Based Privacy

Small files process locally. Data never leaves your computer.

Automatic Batching

Files over 1,000 rows automatically split into QBO-compatible batches. Download as ZIP.

Format Options

Choose Sales Receipt (B2C) or Invoice (B2B) output based on your accounting needs.

Frequently Asked Questions

Sales Receipts = sale + payment together (B2C, paid at checkout). Invoices = creates A/R balance (B2B, payment terms).
QBO blocks Invoice CSV import if you have Automated Sales Tax enabled. This is a QuickBooks limitation. Use Sales Receipts instead, or disable sales tax temporarily.
Shopify exports 1 row per line item. We aggregate into single QBO transaction with correct totals.
Use our dedicated Refunds tool at /convert/shopify-refunds-quickbooks.
Use our Payouts tool at /convert/shopify-payouts-quickbooks.
Use /convert/shopify-quickbooks-desktop for IIF format.
Shopify exports up to 5 tax jurisdictions (Tax 1-5). We consolidate all into a single TaxAmount for QBO import. QBO's CSV import doesn't support line-level tax detail.

Shopify → Quickbooks Online Data Ecosystem

All available data flows from Shopify to Quickbooks Online

Shopify Customers Export Customer profiles with contact info, addresses, and marketing preferences
→
Quickbooks Online Customer Import Customer profiles with contact and billing information
First Name → First Name Last Name → Last Name Email → Email
Customer list migration, CRM sync
Shopify Orders Export Customer orders with line items, shipping, taxes, discounts, addresses
→
Quickbooks Online Invoice Accrual-basis B2B sales (payment pending)
Name → InvoiceNo Created at → InvoiceDate Created at → DueDate
Wholesale, net terms, accounts receivable
Shopify Orders Export Customer orders with line items, shipping, taxes, discounts, addresses
→
Quickbooks Online Sales Receipt Cash-basis B2C sales (payment received at checkout)
Name → RefNumber Created at → TxnDate Billing Name → Customer
Retail, e-commerce, paid orders
Shopify Payouts/Transactions Shopify Payments transactions, fees, and bank deposits
→
Quickbooks Online Journal Entry Double-entry accounting with debits/credits
Date → JournalDate Amount → Credits Fees → Debits
Professional accounting, fee tracking, aggregated imports
Shopify Products Export Product catalog with variants, pricing, inventory, and images
→
Quickbooks Online Products and Services Import Product and service items for invoicing and sales
Title → Name Variant SKU → SKU Variant Price → Sales Price/Rate
Product catalog migration, inventory setup
Shopify Refunds (via Orders Export) Refunded orders filtered from Orders export. Filter by Financial Status = refunded.
→
Quickbooks Online Journal Entry Double-entry accounting with debits/credits
Created at → JournalDate Name → JournalNo Refunded Amount → Debits
Professional accounting, fee tracking, aggregated imports
Shopify Tax Summary Report Sales tax collected by jurisdiction for liability posting
→
Quickbooks Online Journal Entry Double-entry accounting with debits/credits
Period End → JournalDate Tax Jurisdiction → Account Name Tax Collected → Credits
Professional accounting, fee tracking, aggregated imports