What Shopify export file format does this tool accept?

This tool accepts Shopify Orders CSV files. Export from Shopify and upload the CSV file directly.

Can I convert Shopify CSV to QuickBooks Online?

Yes, this tool converts Shopify Orders CSV exports directly to QuickBooks Online CSV format compatible with QuickBooks Online.

How do I import Shopify orders to QuickBooks Online?

Export your orders from Shopify, upload the CSV file to this converter, then import the converted file to QuickBooks Online.

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Shopify to QuickBooks Online Converter

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QuickBooks Online CSV Format

valid rows

Convert Shopify orders to QuickBooks Online in 60 seconds. No app installation, no sync issues, no subscription.

Free preview, Pay only to download

Your data stays in your browser

Run on Google Cloud Platform

Download Sample Shopify Export

Sample CSV to test the converter

Download Sample

Tool Rating

4.8 / 5 (192 votes)

How It Works

Export from Shopify

Orders → Export → Export orders

Upload and Configure

Upload Orders Export CSV and choose Sales Receipt format

Preview and Download

Review converted data, download Quickbooks Online-ready file

Import to QuickBooks Online

Settings ⚙️ → Import Data → Sales Receipts → Upload CSV

Why Shopify Orders Don't Import Cleanly to QuickBooks

The Multi-Line Order Problem

Shopify exports one row per product. A single order with 3 items becomes 3 rows in your CSV. QuickBooks expects one transaction per order, not per product. Without aggregation, you'd import 3 separate sales receipts for one customer order. Your books would show inflated transaction counts and incorrect totals.

What This Tool Does

We automatically group Shopify line items by order number and create single QuickBooks transactions: - Multiple products → One Sales Receipt or Invoice - Correct subtotals, taxes, and shipping - Proper customer and date mapping Your QuickBooks matches your Shopify order count exactly.

Your Data is Safe

Bank-Level Security

256-bit SSL encryption. Same standards as major financial institutions.

No Data Storage

Files are processed directly in browser. No calls to our servers.

GDPR Compliant

Full EU data protection compliance. Your privacy rights protected.

Field Mapping

How Shopify Orders fields map to Quickbooks Online Sales Receipt

Shopify Orders	Source Value		Quickbooks Online Sales Receipt	Target Value	Note
`Name`	`#1001`	→	`RefNumber`	`1001`	Order number, # prefix removed
`Created at`	`2025-01-15T10:30:00-05:00`	→	`TxnDate`	`01/15/2025`	ISO 8601 to MM/DD/YYYY
`Billing Name`	`John Smith`	→	`Customer`	`John Smith`	Customer name (max 100 chars)
`Subtotal`	`129.99`	→	`ItemAmount`	`129.99`	Product subtotal
`Shipping`	`10.00`	→	`ShippingAmount`	`10.00`	Shipping charges
`Taxes`	`10.00`	→	`TaxAmount`	`10.00`	Total tax (Tax 1-5 consolidated)
`Discount Amount`	`8.00`	→	`DiscountAmount`	`8.00`	Discount applied
`Total`	`149.99`	→	`TotalAmount`	`149.99`	Order total
`Currency`	`USD`	→	`Currency`	`USD`	ISO currency code
`Payment Method`	`Shopify Payments`	→	`PaymentMethod`	`Shopify Payments`	Payment gateway used

Why Use This Tool?

No App Installation

Works with standard Shopify CSV exports. No OAuth, no API.

60-Second Conversion

Upload → Preview → Download. No waiting for sync cycles or API rate limits.

Multi-Line Order Handling

Shopify exports one row per product. We aggregate them into single QuickBooks transactions automatically.

Browser-Based Privacy

Small files process locally. Data never leaves your computer.

Automatic Batching

Files over 1,000 rows automatically split into QBO-compatible batches. Download as ZIP.

Format Options

Choose Sales Receipt (B2C) or Invoice (B2B) output based on your accounting needs.

Data Transformation

Multiple line item rows per order are aggregated into one Sales Receipt

One row per line item (same order appears multiple times)

Key columns: Name, Created at, Lineitem name, Subtotal, Total

N:1 — Multiple input rows aggregate to one output row

One receipt per order with consolidated totals

Order Total Sum of all line items for the order

Tax Consolidation All tax columns combined into single amount

One output row per unique order number

Common Sales Receipt Import Errors

Issues you might encounter when importing Orders Export data to Sales Receipt - and how we solve them

Invalid Date Format

QuickBooks rejects dates not in MM/DD/YYYY format

2025-01-15T10:30:00-05:00

01/15/2025

Our converter automatically transforms ISO 8601 dates to MM/DD/YYYY

Re-upload your file - dates are converted automatically

Duplicate Reference Number

QuickBooks rejects duplicate RefNumber values within the same import

#1001, #1001, #1001 (3 line items)

SPFY-1001 (1 aggregated row)

Multi-line orders are aggregated into single transactions

Line items from the same order are combined automatically

Invalid Amount Format

Currency symbols or commas in amounts cause import errors

$1,234.56

1234.56

Currency symbols and thousand separators are stripped automatically

All monetary values are cleaned during conversion

Customer Name Too Long

QuickBooks limits customer names to 100 characters

Very Long Customer Name With Company Details...

Very Long Customer Name With Company De...

Customer names exceeding 100 characters are truncated

Names are automatically shortened to fit QBO limits

Missing Required Columns

Shopify export is missing essential columns for conversion

CSV without 'Total' column

Standard Shopify Orders export

Ensure you export from Shopify Admin → Orders → Export

Use the standard Shopify orders export, not custom reports

Frequently Asked Questions

Your data never leaves your device. All files are processed entirely in your browser using client-side JavaScript - no data is stored on our servers or sent anywhere. There's no account to hack, no database storing your files, and no API connections to your bank or accounting software. You upload, convert, download, and we forget it immediately.

No payment or signup required. You can upload your file, see a free preview of the conversion results, and verify everything looks correct before paying anything. If it doesn't work for your files, you haven't wasted any money. We only charge when you're satisfied and ready to download the final converted file.

You can, but free scripts and AI often miss edge cases that break real-world data: missing SKUs, currency formatting quirks, tax calculation errors, or date format mismatches. We have battle-tested validators specifically designed for accounting software imports that catch these issues before they corrupt your books. Plus, you get instant browser-based conversion without installing Python or managing dependencies.

Sales Receipts = sale + payment together (B2C, paid at checkout). Invoices = creates A/R balance (B2B, payment terms).

QBO blocks Invoice CSV import if you have Automated Sales Tax enabled. This is a QuickBooks limitation. Use Sales Receipts instead, or disable sales tax temporarily.

Shopify exports 1 row per line item. We aggregate into single QBO transaction with correct totals.

Use our dedicated Refunds tool at /convert/shopify-refunds-quickbooks.

Use our Payouts tool at /convert/shopify-payouts-quickbooks.

Use /convert/shopify-quickbooks-desktop for IIF format.

Shopify exports up to 5 tax jurisdictions (Tax 1-5). We consolidate all into a single TaxAmount for QBO import. QBO's CSV import doesn't support line-level tax detail.

QuickBooks Online doesn't automatically sync inventory in real-time. You'll need a third-party app to manage inventory syncing between platforms.

Check your authorization credentials and sync settings. Expired tokens or missing permissions often cause syncing failures. Reconnect your integration if needed.

No. The native integration only supports Shopify Payments and ShopPay payouts. PayPal and Stripe require manual data entry.