Etsy Order Items CSV Validator

🥦

Validate Complete

Validation Report Format
valid rows

Check your Etsy order export for errors before importing to accounting software.

Free preview — then from $5. Save with bundles.
Free preview before you pay
Files never leave your browser
No account needed to start

Valid Sample

Example of correctly formatted Etsy export

Download Valid Sample

Error Sample

Example with intentional errors for testing

Download Error Sample

Validate Etsy Orders Validation Questions

What export do I need?

CSV Order Items from Etsy Shop Manager → Settings → Options → Download Data.

Why are my Order IDs showing as errors?

Excel sometimes converts long numbers to scientific notation (1.2E+10). Don't open in Excel before validating. Use text import if needed.

Orders vs Order Items CSV: what's different?

Orders CSV = one row per order. Order Items CSV = one row per item. Use Order Items for item-level checks.

How Validate Etsy Orders Validation Works

1

Export from Etsy Seller

Shop Manager → Settings → Options → Download Data → Order item → Download CSV

2

Upload CSV

Upload your CSV Order Items export file

3

Review Validation Results

Check your Etsy Seller data for errors and warnings

Issues are flagged inline with clear fix suggestions — review and correct before you import.

Why Validate Your Etsy Export?

Common Export Issues

Etsy exports can have issues that cause accounting import failures: - Excel corrupting Order IDs (converting to scientific notation) - Date format changes when opened in spreadsheet software - Missing required fields from incomplete orders - Currency symbol formatting inconsistencies

What This Validator Checks

We verify your Etsy CSV against the official schema: - Required columns present (Sale Date, Order ID, Item Name, etc.) - Date formats parseable - Currency values numeric - Quantity values are positive integers - Order IDs not corrupted

Your Validate Etsy Orders Data Stays Private

Browser-Only Processing

All validation runs in your browser. Files are never uploaded to any server.

No Data Retention

Nothing is stored after validation. Close the tab and your data is gone.

GDPR Compliant

Full EU data protection compliance. Your privacy rights are fully protected.

More credits - more savings

Buy bundles and get up to 60% off. Perfect for recurring monthly conversions.

Why Validate Validate Etsy Orders Before Import?

Schema Validation

Checks all columns match Etsy's official export format.

Data Type Checking

Verifies dates, numbers, and currencies are properly formatted.

Row-Level Errors

Identifies exact row and column for each issue found.

Error Recovery Tips

Each error includes explanation and how to fix it.

Browser-Based

Files processed locally. Your data never leaves your computer.

Instant Results

Get validation results in seconds, even for large files.

Common Target Import Errors

Issues you might encounter when importing Source data to Target - and how we solve them

Missing Sale Date

The 'Sale Date' column is required but not found

File exported without date column
Jan 15, 2026

Ensure you download CSV Order Items from Settings > Options > Download Data

Go to Shop Manager, Settings, Options, Download Data section

Invalid Date Format

Date columns contain unparseable values or wrong format

1/15/26 (ambiguous format)
Jan 15, 2026 (Etsy standard format)

Don't modify dates in Excel before validating

Re-export from Etsy without opening in Excel first

Missing Order ID

The 'Order ID' column is required but contains empty values

(blank cell in Order ID)
3001234567

Each item must reference an order ID

This may indicate file corruption - re-export from Etsy

Missing Item Name

Required 'Item Name' column has empty values

(blank item name)
Handmade Ceramic Mug - Blue Glaze

Each row should have a product name from your listing

Check if this is a data issue or manual deletion

Invalid Quantity Value

The 'Quantity' column contains non-integer or negative values

0 or -1 or 2.5
2

Quantity must be a positive integer

Check for Excel formula errors or manual edits

Missing Price

The 'Price' column is required but contains empty values

(blank price)
45.00

Every item needs a unit price

Re-export or check for file corruption

Invalid Currency Value

Currency columns contain non-numeric values or wrong format

$45.00 or #REF!
45.00

Currency values must be numeric only (no $ symbols)

Re-export or remove currency symbols using search/replace

Fee Values Should Be Positive

Fee columns in Etsy Order Items should be positive amounts

-3.44 (negative fee)
3.44 (positive fee)

Etsy Order Items export uses positive fee values (unlike some platforms)

If fees are negative, the file may be from a different export type

Wrong Export Type

File appears to be Monthly Statement instead of CSV Order Items

Monthly Statement columns (Type, Title, Info)
Order Items columns (Sale Date, Item Name, Buyer)

Download CSV Order Items, not Monthly Statement

Go to Settings > Options > Download Data > CSV Order Items

Frequently Asked Questions

You can, but free scripts and AI often miss edge cases that break real-world data: missing SKUs, currency formatting quirks, tax calculation errors, or date format mismatches. We have battle-tested validators specifically designed for accounting software imports that catch these issues before they corrupt your books. Plus, you get instant browser-based conversion without installing Python or managing dependencies.
CSV Order Items from Etsy Shop Manager → Settings → Options → Download Data.
Excel sometimes converts long numbers to scientific notation (1.2E+10). Don't open in Excel before validating. Use text import if needed.
Etsy exports dates like 'Jan 15, 2026'. If you see '1/15/26', Excel changed the format when you opened the file.
Orders CSV = one row per order. Order Items CSV = one row per item. Use Order Items for item-level checks.
Etsy CSV downloads can lag and filters can exclude dates. Confirm Month/Year and try exporting again later.
Import the file and set delimiter to comma (UTF‑8). Opening by double-click can put everything in one column.
The header row must match Etsy’s export. Don’t rename/delete columns—re-download from Etsy and upload unedited.
Import as UTF‑8 to preserve accents/symbols. If you edited the file, re-download the original Etsy export.
Edits can break CSV quoting for commas/newlines inside fields. Upload the original Etsy export or re-download it.
Yes, but re-exporting can change headers, encoding, or delimiters. For best results, upload the original Etsy CSV.

After Validation: Convert Your CSV Order Items

Once your Etsy Seller export passes validation, convert it to your accounting format

Etsy Seller CSV Order Items Your validated export
→
Xero Contact Customer or supplier contact records
Full Name → Name First Name → FirstName Last Name → LastName
Customer sync, supplier management
Etsy Seller CSV Order Items Your validated export
→
Quickbooks Online Sales Receipt Cash-basis B2C sales (payment received at checkout)
Order ID → RefNumber Sale Date → TxnDate Full Name → Customer
Retail, e-commerce, paid orders
Etsy Seller CSV Order Items Your validated export
→
Xero Sales Invoice Sales invoices for accounts receivable (B2B, payment terms)
Order ID → InvoiceNumber Sale Date → InvoiceDate Full Name → ContactName
B2B sales, invoiced orders, payment terms

Learn More:

vs Craftybase vs API2Cart vs ChannelGrabber