Been searching for something like this for months. Our Shopify store processes 500+ orders monthly and this handles everything perfectly. Date formats, tax columns, refunds - all correct.
Etsy Order Items CSV Validator
or drop .csv, .xls, .xlsx files here
or
Invoice import blocked if Sales Tax enabled in QBO
Validate Complete
Validation Report Format
Showing valid rows only (download includes all rows + errors)
All rows valid
| $ |
|---|
+ more rows
valid rows
invalid rows skipped from preview
credits
Credits Calculation:
rows → rows (rounded to 1K) → credits
then credit per 1K rows
| Row | Column | Value | Error |
|---|---|---|---|
Showing first 50 errors. more errors not shown.
more errors hidden. Download the full validation report to see all errors.
Validation Report Download
The download includes your original file with an added "Validation Error" column showing error messages for each row. Valid rows have an empty error column.
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- Full CSV & Excel export
- Google Sheets export
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What Our Users Say
works good, wish it had batch mode
I was spending 4-5 hours every month reformatting exports manually. This tool paid for itself in the first use. The preview feature helped me verify the mapping before paying.
exactly what i needed thx!!
Super straightforward. Upload, convert, download. No account needed which is nice. Would give 5 stars if they add Xero support.
saved me hours of work
My accountant was so happy when I sent her the converted file. No more back-and-forth about date formats or missing columns. Everything imported correctly on first try.
fast and easy 10/10 would recommend
Been using this for 6 months for monthly reconciliations. Handles all the edge cases - partial refunds, multi-line orders, currency conversions. Very reliable tool.
Good tool, does what it says. Interface could be bit better but conversion quality is excellent. Using it for my 3 Shopify stores.
Switched from A2X to this. Way simpler for my needs - I don't need real-time sync, just clean data once a month. This delivers exactly that.
finally!! something that works with QB desktop!!
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How are credits calculated?
Credits are based on rows in your file. Each tool shows its rate (e.g., 2,000 rows = 4 credits). We round up to the nearest step. Minimum 1 credit per conversion.
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Ready to validate your own data?
Check your Etsy order export for errors before importing to accounting software.
No API required
Browser-based processing
Run on Google Cloud Platform
How It Works
1
Export from Etsy
Download CSV Order Items from Shop Manager
2
Upload for Validation
Drop your file here
3
Review Results
See validation summary and any errors
4
Fix and Re-validate
Correct issues and validate again
Your Data is Safe
Bank-Level Security
256-bit SSL encryption. Same standards as major financial institutions.
No Data Storage
Files are processed directly in browser. No calls to our servers.
GDPR Compliant
Full EU data protection compliance. Your privacy rights protected.
Why Validate Your Etsy Export?
Common Export Issues
Etsy exports can have issues that cause accounting import failures:
- Excel corrupting Order IDs (converting to scientific notation)
- Date format changes when opened in spreadsheet software
- Missing required fields from incomplete orders
- Currency symbol formatting inconsistencies
What This Validator Checks
We verify your Etsy CSV against the official schema:
- Required columns present (Sale Date, Order ID, Item Name, etc.)
- Date formats parseable
- Currency values numeric
- Quantity values are positive integers
- Order IDs not corrupted
Common Target Import Errors
Issues you might encounter when importing Source data to Target - and how we solve them
Missing Sale Date
The 'Sale Date' column is required but not found
File exported without date column
Jan 15, 2026
Ensure you download CSV Order Items from Settings > Options > Download Data
Go to Shop Manager, Settings, Options, Download Data section
Invalid Date Format
Date columns contain unparseable values or wrong format
1/15/26 (ambiguous format)
Jan 15, 2026 (Etsy standard format)
Don't modify dates in Excel before validating
Re-export from Etsy without opening in Excel first
Missing Order ID
The 'Order ID' column is required but contains empty values
(blank cell in Order ID)
3001234567
Each item must reference an order ID
This may indicate file corruption - re-export from Etsy
Missing Item Name
Required 'Item Name' column has empty values
(blank item name)
Handmade Ceramic Mug - Blue Glaze
Each row should have a product name from your listing
Check if this is a data issue or manual deletion
Invalid Quantity Value
The 'Quantity' column contains non-integer or negative values
0 or -1 or 2.5
2
Quantity must be a positive integer
Check for Excel formula errors or manual edits
Missing Price
The 'Price' column is required but contains empty values
(blank price)
45.00
Every item needs a unit price
Re-export or check for file corruption
Invalid Currency Value
Currency columns contain non-numeric values or wrong format
$45.00 or #REF!
45.00
Currency values must be numeric only (no $ symbols)
Re-export or remove currency symbols using search/replace
Fee Values Should Be Positive
Fee columns in Etsy Order Items should be positive amounts
-3.44 (negative fee)
3.44 (positive fee)
Etsy Order Items export uses positive fee values (unlike some platforms)
If fees are negative, the file may be from a different export type
Wrong Export Type
File appears to be Monthly Statement instead of CSV Order Items
Monthly Statement columns (Type, Title, Info)
Order Items columns (Sale Date, Item Name, Buyer)
Download CSV Order Items, not Monthly Statement
Go to Settings > Options > Download Data > CSV Order Items
Why Use This Tool?
Schema Validation
Checks all columns match Etsy's official export format.
Data Type Checking
Verifies dates, numbers, and currencies are properly formatted.
Row-Level Errors
Identifies exact row and column for each issue found.
Error Recovery Tips
Each error includes explanation and how to fix it.
Browser-Based
Files processed locally. Your data never leaves your computer.
Instant Results
Get validation results in seconds, even for large files.
Frequently Asked Questions
CSV Order Items from Etsy Shop Manager → Settings → Options → Download Data.
Excel sometimes converts long numbers to scientific notation (1.2E+10). Don't open in Excel before validating. Use text import if needed.
Etsy exports dates like 'Jan 15, 2026'. If you see '1/15/26', Excel changed the format when you opened the file.
After Validation: Convert Your CSV Order Items
Once your Etsy Seller export passes validation, convert it to your accounting format
Etsy Seller
CSV Order Items
Your validated export
→
Xero
Contact
Customer or supplier contact records
Full Name → Name
First Name → FirstName
Last Name → LastName
Etsy Seller
CSV Order Items
Your validated export
→
Quickbooks Online
Sales Receipt
Cash-basis B2C sales (payment received at checkout)
Order ID → RefNumber
Sale Date → TxnDate
Full Name → Customer
Etsy Seller
CSV Order Items
Your validated export
→
Xero
Sales Invoice
Sales invoices for accounts receivable (B2B, payment terms)
Order ID → InvoiceNumber
Sale Date → InvoiceDate
Full Name → ContactName