Been searching for something like this for months. Our Shopify store processes 500+ orders monthly and this handles everything perfectly. Date formats, tax columns, refunds - all correct.
Etsy Xero Integration
or drop .csv, .xls, .xlsx files here
or
Invoice import blocked if Sales Tax enabled in QBO
Integrate Complete
Xero Import File Format
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Credits Calculation:
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then credit per 1K rows
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Validation Report Download
The download includes your original file with an added "Validation Error" column showing error messages for each row. Valid rows have an empty error column.
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What Our Users Say
works good, wish it had batch mode
I was spending 4-5 hours every month reformatting exports manually. This tool paid for itself in the first use. The preview feature helped me verify the mapping before paying.
exactly what i needed thx!!
Super straightforward. Upload, convert, download. No account needed which is nice. Would give 5 stars if they add Xero support.
saved me hours of work
My accountant was so happy when I sent her the converted file. No more back-and-forth about date formats or missing columns. Everything imported correctly on first try.
fast and easy 10/10 would recommend
Been using this for 6 months for monthly reconciliations. Handles all the edge cases - partial refunds, multi-line orders, currency conversions. Very reliable tool.
Good tool, does what it says. Interface could be bit better but conversion quality is excellent. Using it for my 3 Shopify stores.
Switched from A2X to this. Way simpler for my needs - I don't need real-time sync, just clean data once a month. This delivers exactly that.
finally!! something that works with QB desktop!!
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How are credits calculated?
Credits are based on rows in your file. Each tool shows its rate (e.g., 2,000 rows = 4 credits). We round up to the nearest step. Minimum 1 credit per conversion.
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Ready to integrate your own data?
Complete Etsy to Xero integration without apps, APIs, or monthly fees. Convert orders, track fees, sync customers.
No API required
Browser-based processing
Run on Google Cloud Platform
How It Works
1
Choose Integration Type
Select what you want to sync: Sales, Bank Transactions, or Contacts
2
Export from Etsy
Download the appropriate CSV from Etsy Shop Manager
3
Convert and Download
Upload, preview, and download Xero-ready file
4
Import to Xero
Upload to the appropriate Xero import screen
Your Data is Safe
Bank-Level Security
256-bit SSL encryption. Same standards as major financial institutions.
No Data Storage
Files are processed directly in browser. No calls to our servers.
GDPR Compliant
Full EU data protection compliance. Your privacy rights protected.
Field Mapping
How Etsy_Seller Order_Items fields map to Xero Invoice
| Etsy_Seller Order_Items | Source Value | Xero Invoice | Target Value | Note | |
|---|---|---|---|---|---|
Order ID |
3001234567 |
→ | InvoiceNumber |
3001234567
|
Order number with ETSY- prefix |
Sale Date |
Jan 15, 2026 |
→ | InvoiceDate |
Jan 15, 2026
|
Date converted to DD/MM/YYYY or MM/DD/YYYY |
Full Name |
John Smith |
→ | ContactName |
John Smith
|
Buyer name for invoice |
Item Name |
Handmade Ceramic Mug - Blue Glaze |
→ | Description |
Handmade Ceramic Mug - Blue Glaze
|
Product description |
Quantity |
2 |
→ | Quantity |
2
|
Quantity ordered |
Price |
25.00 |
→ | UnitAmount |
25.00
|
Unit price |
Order Sales Tax |
4.62 |
→ | TaxAmount |
4.62
|
Marketplace tax (optional) |
Currency |
USD |
→ | Currency |
USD
|
ISO currency code |
Data Transformation
Each Etsy order item becomes one Xero invoice line
Input
Etsy CSV Order Items
One row per item sold
Key columns:
Order ID,
Item Name,
Price,
Quantity
1:1 — One input row creates one output row
Output
Xero Invoice Lines
1:1 rows per
input
One row per invoice line (Xero groups by InvoiceNumber)
Invoice Line
Each item becomes one invoice line
Items with same Order ID grouped into same invoice by Xero
Etsy + Xero Integration Without the Complexity
The Integration App Problem
Traditional Etsy-Xero integrations require:
- Monthly subscription fees ($20-50/month)
- OAuth connections that break
- API rate limits causing sync delays
- Ongoing maintenance and troubleshooting
For many Etsy sellers, this is overkill.
CSV-Based Integration
Our approach is simpler and more reliable:
**1. Sales Recording**: Convert Etsy orders to Xero invoices
- Multi-item orders handled automatically
- Shipping as separate line item
- Marketplace tax properly excluded
**2. Bank Reconciliation**: Convert payment statements to bank format
- Every fee tracked as expense
- Payouts match your bank deposits
- Complete audit trail
**3. Customer Sync**: Extract buyers to Xero contacts
- Deduplicated customer list
- Addresses from shipping info
- Ready for invoice matching
No subscription. No API. No sync issues.
Common Sales Invoice Import Errors
Issues you might encounter when importing CSV Order Items data to Sales Invoice - and how we solve them
Invalid Date Format
Etsy uses 'Jan 15, 2026' format which needs conversion
Jan 15, 2026
15/01/2026 (UK) or 01/15/2026 (US)
Our converter automatically transforms dates to your Xero region format
Select your Xero region in options
Duplicate Invoice Numbers
Xero requires unique InvoiceNumbers, Etsy Order IDs might conflict
12345678 (bare number)
ETSY-12345678 (prefixed)
ETSY- prefix added automatically to prevent duplicates
Prefix is added by default
Missing Buyer Name
Xero requires ContactName, some Etsy orders may lack names
(blank name)
Etsy Customer
Falls back to Etsy username or 'Etsy Customer' generic name
Generic contact created if name missing
Marketplace Tax Confusion
Etsy collects/remits tax - not your liability to record
Order includes $4.62 tax Etsy collected
Tax excluded (Etsy remits it)
By default, marketplace-collected tax is excluded
Use 'record' tax mode if you need 1099-K matching
Multi-Item Orders
Orders with multiple items need multiple invoice lines
Order 123 with 3 items
3 invoice lines with same InvoiceNumber
Xero's line-item format is natively supported
Each item becomes one invoice line (Xero groups by InvoiceNumber)
Why Use This Tool?
No Monthly Fees
Pay per use, not per month. Process 1,000 rows for less than the cost of one month's subscription.
No App Installation
No OAuth, no API keys, no permissions to grant. Just CSV files.
Three Integration Types
Sales invoices, bank transactions, and contacts. Cover all your Etsy accounting needs.
Reliable Every Time
No sync failures, no API rate limits, no 'connection lost' errors.
Works Worldwide
UK, US, Australia, NZ, EU - automatic date format conversion.
Privacy Protected
Your Etsy data stays on your computer. Browser-based processing.
Frequently Asked Questions
No, this is CSV-based. You export from Etsy, convert here, import to Xero. Perfect for weekly/monthly reconciliation.
Sync apps cost $20-50/month and often have issues. Our per-use pricing is much cheaper for most sellers, and CSV never fails to sync.
The conversion is manual (upload, download). But it takes <60 seconds. For most sellers, monthly batch processing is sufficient.
For sales: CSV Order Items. For bank/fees: Monthly Statement. Both from Shop Manager → Settings/Finances.
Yes. Reserve transactions appear in the Monthly Statement and convert to bank lines like other transactions.
Etsy Seller → Xero Data Ecosystem
All available data flows from Etsy Seller to Xero
Etsy Seller
CSV Order Items
Etsy sold items with fees, taxes, shipping, and buyer details
→
Xero
Contact
Customer or supplier contact records
Full Name → Name
First Name → FirstName
Last Name → LastName
Etsy Seller
CSV Order Items
Etsy sold items with fees, taxes, shipping, and buyer details
→
Xero
Sales Invoice
Sales invoices for accounts receivable (B2B, payment terms)
Order ID → InvoiceNumber
Sale Date → InvoiceDate
Full Name → ContactName
Etsy Seller
Monthly Statement
Etsy payment account statement with fees, deposits, and adjustments
→
Xero
Bank Statement
Bank transactions for reconciliation
Date → Date
Net → Amount
Type → Description