Been searching for something like this for months. Our Shopify store processes 500+ orders monthly and this handles everything perfectly. Date formats, tax columns, refunds - all correct.
Etsy Payments to Xero Bank Statement Converter
or drop .csv, .xls, .xlsx files here
or
Invoice import blocked if Sales Tax enabled in QBO
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Xero Bank Statement CSV Format
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What Our Users Say
works good, wish it had batch mode
I was spending 4-5 hours every month reformatting exports manually. This tool paid for itself in the first use. The preview feature helped me verify the mapping before paying.
exactly what i needed thx!!
Super straightforward. Upload, convert, download. No account needed which is nice. Would give 5 stars if they add Xero support.
saved me hours of work
My accountant was so happy when I sent her the converted file. No more back-and-forth about date formats or missing columns. Everything imported correctly on first try.
fast and easy 10/10 would recommend
Been using this for 6 months for monthly reconciliations. Handles all the edge cases - partial refunds, multi-line orders, currency conversions. Very reliable tool.
Good tool, does what it says. Interface could be bit better but conversion quality is excellent. Using it for my 3 Shopify stores.
Switched from A2X to this. Way simpler for my needs - I don't need real-time sync, just clean data once a month. This delivers exactly that.
finally!! something that works with QB desktop!!
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Ready to convert your own data?
Convert Etsy Monthly Statements to Xero Bank Statement CSV for easy reconciliation.
No API required
Browser-based processing
Run on Google Cloud Platform
How It Works
1
Export from Etsy
Download Monthly Statement from Etsy Shop Manager → Finances → Payment Account
2
Upload and Configure
Upload your statement CSV and select your Xero date format
3
Preview and Download
Review transactions with correct signs (+ for sales, - for fees) and download
4
Import to Xero
Import to Xero clearing account via Accounting → Bank Accounts → [Account] → Import Statement
Your Data is Safe
Bank-Level Security
256-bit SSL encryption. Same standards as major financial institutions.
No Data Storage
Files are processed directly in browser. No calls to our servers.
GDPR Compliant
Full EU data protection compliance. Your privacy rights protected.
Field Mapping
How Etsy_Seller Monthly_Statement fields map to Xero Bank Statement
| Etsy_Seller Monthly_Statement | Source Value | Xero Bank Statement | Target Value | Note | |
|---|---|---|---|---|---|
Date |
Jan 15, 2026 |
→ | Date |
Jan 15, 2026
|
Transaction date |
Net |
48.23 |
→ | Amount |
48.23
|
Net amount (positive=in, negative=out) |
Type |
Sale |
→ | Description |
Order #1001
|
Transaction type (Sale, Fee, Refund, etc.) |
Title |
Order #3001234567 |
→ | Reference |
Order #3001234567
|
Transaction description/reference |
Data Transformation
Each Etsy payment event becomes one bank statement line
Input
Etsy Monthly Statement
One row per financial event (sale, fee, refund, deposit)
Key columns:
Date,
Type,
Amount,
Net
1:1 — One input row creates one output row
Output
Xero Bank Statement Line
1:1 (deposits optionally excluded) rows per
input
One row per transaction with signed amounts
Transaction
Each payment event becomes one bank line
Amount signs adjusted, deposits optionally excluded
Why Etsy Payouts Are Hard to Reconcile in Xero
The Lump Sum Payout Problem
When Etsy pays you, your bank shows one lump sum deposit. But that amount is the net of:
- Multiple sales
- Listing fees ($0.20 each)
- Transaction fees (6.5%)
- Payment processing fees (3% + $0.25)
- Shipping labels purchased
- Offsite ads fees
- Refunds issued
Without the detail, you can't properly categorize these in Xero.
What This Tool Does
We convert your Etsy Monthly Statement into Xero bank statement format:
- Sales recorded as positive amounts (money in)
- Fees recorded as negative amounts (money out)
- Refunds recorded as negative amounts
- Deposits (payouts) optionally excluded to prevent double-counting
Import into a dedicated "Etsy Clearing Account" in Xero, then reconcile the payout from your actual bank to this clearing account.
Common Bank Statement Import Errors
Issues you might encounter when importing Monthly Statement data to Bank Statement - and how we solve them
Invalid Date Format
Etsy dates need conversion to Xero format
Jan 15, 2026
15/01/2026 (UK) or 01/15/2026 (US)
Dates are automatically converted to your Xero region format
Select your Xero region in options
Incorrect Amount Signs
Xero expects positive=received, negative=paid
Fee: 3.44 (positive)
Fee: -3.44 (negative, money out)
Signs are automatically adjusted based on transaction type
No action needed - handled automatically
Deposit/Payout Duplication
Deposits represent transfers to real bank (may duplicate)
Deposit: +$500 (in Etsy statement)
Excluded (matches your bank's actual deposit)
Deposits excluded by default to prevent double-counting
Enable 'include_deposits' if you want payout records
Missing Transaction Type
Some rows may lack Type categorization
(blank type)
Other
Unknown types categorized as 'Other'
Review 'Other' transactions manually
Why Use This Tool?
Detailed Fee Tracking
Every Etsy fee becomes a separate bank line. Track listing fees, transaction fees, processing fees, and more.
Sales & Refund Visibility
Each sale and refund appears as its own transaction with order reference.
Clearing Account Workflow
Perfect for Xero's clearing account pattern. Match payouts to detailed transactions.
Smart Amount Signs
Automatically sets positive (money in) or negative (money out) based on transaction type.
Xero Import Limit Handled
Files over 1,000 rows automatically batched. Download as ZIP with multiple files.
Browser-Based Privacy
Your Etsy financial data processes locally. Never uploaded to any server.
Frequently Asked Questions
A clearing account in Xero acts as a holding account. Import Etsy transactions here, then when the payout hits your real bank, transfer from clearing to bank. This reconciles the lump sum with the detail.
Deposits (payouts) represent money leaving your Etsy account. If you import them, and also see the payout in your real bank, you'd double-count. Excluding them keeps the balance correct.
Download from Shop Manager → Finances → Payment Account → Monthly Statements. This contains all payment activity: sales, fees, refunds, deposits.
Xero bank statements use positive = money received, negative = money paid. Fees are money paid to Etsy, so they're negative.
Yes! Set Account Code and Tax Type to use Xero's precoded statement import. This auto-creates coded transactions for faster reconciliation.
Our tool automatically batches large files. You'll download a ZIP with multiple CSV files. Import each one separately.
Etsy Seller → Xero Data Ecosystem
All available data flows from Etsy Seller to Xero
Etsy Seller
CSV Order Items
Etsy sold items with fees, taxes, shipping, and buyer details
→
Xero
Contact
Customer or supplier contact records
Full Name → Name
First Name → FirstName
Last Name → LastName
Etsy Seller
CSV Order Items
Etsy sold items with fees, taxes, shipping, and buyer details
→
Xero
Sales Invoice
Sales invoices for accounts receivable (B2B, payment terms)
Order ID → InvoiceNumber
Sale Date → InvoiceDate
Full Name → ContactName
Etsy Seller
Monthly Statement
Etsy payment account statement with fees, deposits, and adjustments
→
Xero
Bank Statement
Bank transactions for reconciliation
Date → Date
Net → Amount
Type → Description