Been searching for something like this for months. Our Shopify store processes 500+ orders monthly and this handles everything perfectly. Date formats, tax columns, refunds - all correct.
Etsy to Xero Invoice Converter
or drop .csv, .xls, .xlsx files here
or
Invoice import blocked if Sales Tax enabled in QBO
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Xero Sales Invoice CSV Format
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What Our Users Say
works good, wish it had batch mode
I was spending 4-5 hours every month reformatting exports manually. This tool paid for itself in the first use. The preview feature helped me verify the mapping before paying.
exactly what i needed thx!!
Super straightforward. Upload, convert, download. No account needed which is nice. Would give 5 stars if they add Xero support.
saved me hours of work
My accountant was so happy when I sent her the converted file. No more back-and-forth about date formats or missing columns. Everything imported correctly on first try.
fast and easy 10/10 would recommend
Been using this for 6 months for monthly reconciliations. Handles all the edge cases - partial refunds, multi-line orders, currency conversions. Very reliable tool.
Good tool, does what it says. Interface could be bit better but conversion quality is excellent. Using it for my 3 Shopify stores.
Switched from A2X to this. Way simpler for my needs - I don't need real-time sync, just clean data once a month. This delivers exactly that.
finally!! something that works with QB desktop!!
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Ready to convert your own data?
Convert Etsy CSV Order Items to Xero Sales Invoice format in seconds. No API, no subscription, no sync issues.
No API required
Browser-based processing
Run on Google Cloud Platform
How It Works
1
Export from Etsy
Download CSV Order Items from Etsy Shop Manager → Settings → Options → Download Data
2
Upload and Configure
Upload your CSV, select date format (UK/US), and set your Xero account code
3
Preview and Download
Review the converted invoice preview, then download your Xero-compatible CSV
4
Import to Xero
Import to Xero via Business → Invoices → Import
Your Data is Safe
Bank-Level Security
256-bit SSL encryption. Same standards as major financial institutions.
No Data Storage
Files are processed directly in browser. No calls to our servers.
GDPR Compliant
Full EU data protection compliance. Your privacy rights protected.
Field Mapping
How Etsy_Seller Order_Items fields map to Xero Invoice
| Etsy_Seller Order_Items | Source Value | Xero Invoice | Target Value | Note | |
|---|---|---|---|---|---|
Order ID |
3001234567 |
→ | InvoiceNumber |
3001234567
|
Order number with ETSY- prefix |
Sale Date |
Jan 15, 2026 |
→ | InvoiceDate |
Jan 15, 2026
|
Date converted to DD/MM/YYYY or MM/DD/YYYY |
Full Name |
John Smith |
→ | ContactName |
John Smith
|
Buyer name for invoice |
Item Name |
Handmade Ceramic Mug - Blue Glaze |
→ | Description |
Handmade Ceramic Mug - Blue Glaze
|
Product description |
Quantity |
2 |
→ | Quantity |
2
|
Quantity ordered |
Price |
25.00 |
→ | UnitAmount |
25.00
|
Unit price |
Order Sales Tax |
4.62 |
→ | TaxAmount |
4.62
|
Marketplace tax (optional) |
Currency |
USD |
→ | Currency |
USD
|
ISO currency code |
Data Transformation
Each Etsy order item becomes one Xero invoice line
Input
Etsy CSV Order Items
One row per item sold
Key columns:
Order ID,
Item Name,
Price,
Quantity
1:1 — One input row creates one output row
Output
Xero Invoice Lines
1:1 rows per
input
One row per invoice line (Xero groups by InvoiceNumber)
Invoice Line
Each item becomes one invoice line
Items with same Order ID grouped into same invoice by Xero
Why Etsy Orders Don't Import Cleanly to Xero
The Multi-Line Order Problem
Etsy exports one row per item sold. A single order with 3 products becomes 3 rows.
Xero requires specific formatting with repeated header fields for multi-item invoices.
Additionally, Etsy dates like "Jan 15, 2026" don't match Xero's expected DD/MM/YYYY or MM/DD/YYYY format.
What This Tool Does
We transform Etsy orders into Xero-compatible invoice format:
- Multi-item orders → Proper line-item invoices (same InvoiceNumber groups items)
- Date conversion to your Xero region format (UK/AU/NZ or US)
- ETSY- prefix prevents duplicate invoice numbers
- Shipping as separate line item
- Marketplace tax handling (exclude or record for 1099-K)
Common Sales Invoice Import Errors
Issues you might encounter when importing CSV Order Items data to Sales Invoice - and how we solve them
Invalid Date Format
Etsy uses 'Jan 15, 2026' format which needs conversion
Jan 15, 2026
15/01/2026 (UK) or 01/15/2026 (US)
Our converter automatically transforms dates to your Xero region format
Select your Xero region in options
Duplicate Invoice Numbers
Xero requires unique InvoiceNumbers, Etsy Order IDs might conflict
12345678 (bare number)
ETSY-12345678 (prefixed)
ETSY- prefix added automatically to prevent duplicates
Prefix is added by default
Missing Buyer Name
Xero requires ContactName, some Etsy orders may lack names
(blank name)
Etsy Customer
Falls back to Etsy username or 'Etsy Customer' generic name
Generic contact created if name missing
Marketplace Tax Confusion
Etsy collects/remits tax - not your liability to record
Order includes $4.62 tax Etsy collected
Tax excluded (Etsy remits it)
By default, marketplace-collected tax is excluded
Use 'record' tax mode if you need 1099-K matching
Multi-Item Orders
Orders with multiple items need multiple invoice lines
Order 123 with 3 items
3 invoice lines with same InvoiceNumber
Xero's line-item format is natively supported
Each item becomes one invoice line (Xero groups by InvoiceNumber)
Why Use This Tool?
No API or App Required
Works with standard Etsy CSV exports. No OAuth, no Etsy API keys, no third-party apps.
Instant Conversion
Upload → Preview → Download. No waiting for sync cycles or API rate limits.
Multi-Item Order Support
Etsy exports one row per item. We create proper multi-line invoices that Xero groups automatically.
Region-Aware Date Formatting
Converts Etsy dates to UK (DD/MM/YYYY) or US (MM/DD/YYYY) format based on your Xero settings.
Marketplace Tax Handling
Etsy collects and remits tax in many jurisdictions. Choose to exclude or record for 1099-K matching.
Browser-Based Privacy
Small files process locally in your browser. Your data never leaves your computer.
Frequently Asked Questions
Download 'CSV Order Items' from Shop Manager → Settings → Options → Download Data. This contains all sales with line-item detail.
Each item becomes one invoice line. Items with the same Order ID share the same InvoiceNumber, so Xero groups them into one invoice.
This tool focuses on recording sales revenue. For fee tracking and bank reconciliation, use our Etsy Payments → Xero Bank tool.
In most jurisdictions, Etsy collects and remits sales tax directly (marketplace facilitator). Recording it as your liability would overstate your tax obligation.
Check your Xero organization settings. UK, AU, NZ, and most EU countries use DD/MM/YYYY. US organizations use MM/DD/YYYY.
Yes! Use the Tracking Category option to add 'Channel: Etsy' to all imported invoices for reporting.
The ETSY- prefix (enabled by default) prevents conflicts with other invoice sources. Xero requires unique invoice numbers.
Etsy Seller → Xero Data Ecosystem
All available data flows from Etsy Seller to Xero
Etsy Seller
CSV Order Items
Etsy sold items with fees, taxes, shipping, and buyer details
→
Xero
Contact
Customer or supplier contact records
Full Name → Name
First Name → FirstName
Last Name → LastName
Etsy Seller
CSV Order Items
Etsy sold items with fees, taxes, shipping, and buyer details
→
Xero
Sales Invoice
Sales invoices for accounts receivable (B2B, payment terms)
Order ID → InvoiceNumber
Sale Date → InvoiceDate
Full Name → ContactName
Etsy Seller
Monthly Statement
Etsy payment account statement with fees, deposits, and adjustments
→
Xero
Bank Statement
Bank transactions for reconciliation
Date → Date
Net → Amount
Type → Description