I was manually typing Etsy sales into Xero every month and it took forever. The converter handles multi-item orders perfectly, grouping line items under the same invoice number. I converted 3 months of backlog in under 5 minutes and my Xero sales records are finally current.
Etsy to Xero Invoice Converter
Convert Etsy CSV Order Items to Xero Sales Invoice format in seconds. No API, no subscription, no sync issues.
Free preview — then from $5. Save with bundles.How to Convert Your File
Export from Etsy Seller
Shop Manager → Settings → Options → Download Data → Order item → Download CSV
Upload and Configure
Upload CSV Order Items CSV and choose Sales Invoice format
Preview and Download
Review converted data, download Xero-ready file
Import to Xero
Business → Invoices → Import → Upload CSV
Output is in Xero Sales Invoice CSV format — ready to import directly, no manual reformatting needed.
How People Use This
Several of my clients sell on Etsy and need invoices in Xero for proper revenue tracking. The region-aware date formatting is critical since my UK clients use DD/MM/YYYY. Converting Etsy CSV order items to Xero invoice format saves me from reformatting dates row by row.
My orders often have multiple prints per transaction and the converter creates proper multi-line invoices that Xero groups automatically. The ETSY- prefix keeps my invoice numbers unique, and marketplace tax exclusion means I do not record liability for tax Etsy already remits.
Shipping costs on furniture are significant and I needed them tracked separately in Xero. The converter adds shipping as its own invoice line item, and the tracking category option lets me tag everything as Channel: Etsy for my reporting. The conversion takes seconds.
I convert Etsy orders to Xero invoices for multiple sellers each month. The account code and tax type options let me pre-code transactions so reconciliation is faster. No API setup, no OAuth tokens to manage, just upload the CSV and download the Xero-ready file.
I needed clean Xero invoices from Etsy to match my Shopify records. The converter handled my CSV Order Items export and properly formatted every date, grouped multi-item orders, and excluded marketplace tax since Etsy remits it. My month-end close in Xero is now painless.
Common Conversion Questions
What Etsy export do I need?
Download 'CSV Order Items' from Shop Manager → Settings → Options → Download Data. This contains all sales with line-item detail.
How are multi-item orders handled?
Each item becomes one invoice line. Items with the same Order ID share the same InvoiceNumber, so Xero groups them into one invoice.
What about Etsy fees?
This tool focuses on recording sales revenue. For fee tracking and bank reconciliation, use our Etsy Payments → Xero Bank tool.
Why Etsy Orders Don't Import Cleanly to Xero
The Multi-Line Order Problem
What This Tool Does
Your Conversion is Secure
Browser-Only Processing
All conversion runs in your browser. Files are never uploaded to any server.
No Data Retention
Nothing is stored after conversion. Close the tab and your data is gone.
GDPR Compliant
Full EU data protection compliance. Your privacy rights are fully protected.
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Yes! Full refund within 14 days if no credits used. Partial refund for unused credits anytime. Contact sup@spreadsheetbroccoli.com.
Terms of service applies. VAT included where applicable.
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Field Mapping
How Etsy_Seller Order_Items fields map to Xero Invoice
| Etsy_Seller Order_Items | Source Value | Xero Invoice | Target Value | Note | |
|---|---|---|---|---|---|
Order ID |
3001234567 |
→ | InvoiceNumber |
3001234567
|
Order number with ETSY- prefix |
Sale Date |
Jan 15, 2026 |
→ | InvoiceDate |
Jan 15, 2026
|
Date converted to DD/MM/YYYY or MM/DD/YYYY |
Full Name |
John Smith |
→ | ContactName |
John Smith
|
Buyer name for invoice |
Item Name |
Handmade Ceramic Mug - Blue Glaze |
→ | Description |
Handmade Ceramic Mug - Blue Glaze
|
Product description |
Quantity |
2 |
→ | Quantity |
2
|
Quantity ordered |
Price |
25.00 |
→ | UnitAmount |
25.00
|
Unit price |
Order Sales Tax |
4.62 |
→ | TaxAmount |
4.62
|
Marketplace tax (optional) |
Currency |
USD |
→ | Currency |
USD
|
ISO currency code |
Why Use This Converter?
No API or App Required
Works with standard Etsy CSV exports. No OAuth, no Etsy API keys, no third-party apps.
Instant Conversion
Upload → Preview → Download. No waiting for sync cycles or API rate limits.
Multi-Item Order Support
Etsy exports one row per item. We create proper multi-line invoices that Xero groups automatically.
Region-Aware Date Formatting
Converts Etsy dates to UK (DD/MM/YYYY) or US (MM/DD/YYYY) format based on your Xero settings.
Marketplace Tax Handling
Etsy collects and remits tax in many jurisdictions. Choose to exclude or record for 1099-K matching.
Browser-Based Privacy
Small files process locally in your browser. Your data never leaves your computer.
Data Transformation
Each Etsy order item becomes one Xero invoice line
One row per item sold
Order ID,
Item Name,
Price,
Quantity
One row per invoice line (Xero groups by InvoiceNumber)
Common Sales Invoice Import Errors
Issues you might encounter when importing CSV Order Items data to Sales Invoice - and how we solve them
Invalid Date Format
Etsy uses 'Jan 15, 2026' format which needs conversion
Jan 15, 2026
15/01/2026 (UK) or 01/15/2026 (US)
Our converter automatically transforms dates to your Xero region format
Select your Xero region in options
Duplicate Invoice Numbers
Xero requires unique InvoiceNumbers, Etsy Order IDs might conflict
12345678 (bare number)
ETSY-12345678 (prefixed)
ETSY- prefix added automatically to prevent duplicates
Prefix is added by default
Missing Buyer Name
Xero requires ContactName, some Etsy orders may lack names
(blank name)
Etsy Customer
Falls back to Etsy username or 'Etsy Customer' generic name
Generic contact created if name missing
Marketplace Tax Confusion
Etsy collects/remits tax - not your liability to record
Order includes $4.62 tax Etsy collected
Tax excluded (Etsy remits it)
By default, marketplace-collected tax is excluded
Use 'record' tax mode if you need 1099-K matching
Multi-Item Orders
Orders with multiple items need multiple invoice lines
Order 123 with 3 items
3 invoice lines with same InvoiceNumber
Xero's line-item format is natively supported
Each item becomes one invoice line (Xero groups by InvoiceNumber)
Frequently Asked Questions
Etsy Seller → Xero Data Ecosystem
All available data flows from Etsy Seller to Xero
Full Name → Name
First Name → FirstName
Last Name → LastName
Order ID → InvoiceNumber
Sale Date → InvoiceDate
Full Name → ContactName
Date → Date
Net → Amount
Type → Description
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