Been searching for something like this for months. Our Shopify store processes 500+ orders monthly and this handles everything perfectly. Date formats, tax columns, refunds - all correct.
Convert QuickBooks Online Products to Xero Inventory Items CSV
or drop .csv, .xls, .xlsx files here
or
Invoice import blocked if Sales Tax enabled in QBO
Convert Complete
Xero Inventory Items CSV Format
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What Our Users Say
works good, wish it had batch mode
I was spending 4-5 hours every month reformatting exports manually. This tool paid for itself in the first use. The preview feature helped me verify the mapping before paying.
exactly what i needed thx!!
Super straightforward. Upload, convert, download. No account needed which is nice. Would give 5 stars if they add Xero support.
saved me hours of work
My accountant was so happy when I sent her the converted file. No more back-and-forth about date formats or missing columns. Everything imported correctly on first try.
fast and easy 10/10 would recommend
Been using this for 6 months for monthly reconciliations. Handles all the edge cases - partial refunds, multi-line orders, currency conversions. Very reliable tool.
Good tool, does what it says. Interface could be bit better but conversion quality is excellent. Using it for my 3 Shopify stores.
Switched from A2X to this. Way simpler for my needs - I don't need real-time sync, just clean data once a month. This delivers exactly that.
finally!! something that works with QB desktop!!
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Ready to convert your own data?
Migrate your QuickBooks Online product catalog to Xero. Convert products and services with pricing, SKUs, and account mappings.
No API required
Browser-based processing
Run on Google Cloud Platform
How It Works
1
Export Products
QBO → Reports → Product/Service List → Export to Excel/CSV
2
Upload File
Upload the exported products CSV or Excel file
3
Configure Accounts
Set default sales and purchase account codes
4
Import to Xero
Settings → General Settings → Inventory → Import
Why QuickBooks Product Exports Need Conversion for Xero
Item Code Requirements
Xero requires a unique ItemCode (max 30 characters) for each inventory item.
QuickBooks uses product names and optional SKUs. Our converter generates
valid Xero item codes from your SKUs or product names, ensuring compatibility.
Inventory vs Service Items
QuickBooks has Inventory, Non-Inventory, and Service item types. Xero uses
"IsTrackedAsInventory" to distinguish tracked items from non-tracked items.
Our converter maps QBO inventory items to tracked Xero items, and services
to non-tracked items.
Your Data is Safe
Bank-Level Security
256-bit SSL encryption. Same standards as major financial institutions.
No Data Storage
Files are processed directly in browser. No calls to our servers.
GDPR Compliant
Full EU data protection compliance. Your privacy rights protected.
Field Mapping
How Quickbooks_Online Product_List fields map to Xero Inventory Item
| Quickbooks_Online Product_List | Source Value | Xero Inventory Item | Target Value | Note | |
|---|---|---|---|---|---|
Product/Service Name |
Widget Pro - Blue / Large |
→ | ItemName |
Widget Pro - Blue / Large
|
Item display name |
Sales Description |
Professional grade widget, blue color, large size |
→ | SalesDescription |
Professional grade widget, blue color, large size
|
Description for invoices |
Sales Price/Rate |
49.99 |
→ | SalesUnitPrice |
49.99
|
Selling price |
Income Account |
Sales of Product Income |
→ | SalesAccountCode |
Sales of Product Income
|
Revenue account code |
Purchase Description |
Widget Pro for resale |
→ | PurchaseDescription |
Widget Pro for resale
|
Description for POs |
Purchase Cost |
25.00 |
→ | PurchaseUnitPrice |
25.00
|
Cost price |
Expense Account |
Cost of Goods Sold |
→ | PurchaseAccountCode |
Cost of Goods Sold
|
Expense/COGS account |
Type |
Inventory |
→ | IsTrackedAsInventory |
TRUE
|
Inventory tracking flag |
Quantity on Hand |
150 |
→ | QuantityOnHand |
150
|
Current stock level |
Why Use This Tool?
Item Code Generation
Creates valid Xero item codes from SKU or product name (max 30 chars).
Price Mapping
Sales and purchase prices mapped to Xero's unit price fields.
Inventory Tracking
QBO Inventory items become tracked items in Xero.
Account Mapping
Sales and COGS accounts mapped with configurable defaults.
Tax Code Handling
Taxable items get OUTPUT tax code, non-taxable get NONE.
Browser Privacy
All processing happens locally. Your product data never leaves your device.
Common Inventory Item Import Errors
Issues you might encounter when importing QBO Products & Services Export data to Inventory Item - and how we solve them
Duplicate Item Code
Xero requires unique item codes
WIDGET (appears twice)
WIDGET, WIDGET-2
We auto-append numbers to duplicate codes
Review item codes after import
Item Code Exceeds 30 Characters
Xero limits item code to 30 chars
Codes are truncated automatically
Use shorter SKUs in source data
Account Codes Not Mapped
Account names don't translate to Xero codes
Set default account codes in options
Import CoA first, then re-run with correct codes
Frequently Asked Questions
We convert name, SKU, description, sales price, purchase price, sales account, purchase account, inventory asset account, COGS account, and taxable status. Quantity on hand is not transferred - use opening balances.
By default, we use your SKU if available. If SKU is missing or you choose 'Generate from Name', we create a code from the product name (first 30 characters, alphanumeric). Auto-generate creates sequential codes like ITEM001.
QuickBooks bundles are not supported by this converter as Xero handles bundles differently. You'll need to set up bundled products manually in Xero.
QuickBooks services convert to Xero items with IsSold=TRUE but IsTrackedAsInventory=FALSE. They appear in Xero's item list but don't track inventory levels.
Current stock quantities are not transferred. After importing items, use Xero's inventory adjustment feature to set opening stock levels with appropriate dates.
Xero allows up to 3,000 items per import file. If you have more products, you'll need to split the export into multiple files.
Quickbooks Online → Xero Data Ecosystem
All available data flows from Quickbooks Online to Xero
Quickbooks Online
QBO Chart of Accounts Export
Chart of accounts export from QuickBooks Online
→
Xero
Chart of Accounts
Account structure for financial reporting and categorization
Account Number → *Code
Account Name → *Name
Type + Detail Type → *Type
Quickbooks Online
QBO Banking Export
Bank transaction export from QuickBooks Online
→
Xero
Bank Statement
Bank transactions for reconciliation
Date → Date
Payment/Deposit/Amount → Amount
Name → Payee
Quickbooks Online
QBO Customer Export
Customer list export from QuickBooks Online for migration to other platforms
→
Xero
Contact
Customer or supplier contact records
Customer/Company/Name → Name
Email → EmailAddress
First Name → FirstName
Quickbooks Online
QBO Invoice Detail Export
Invoice detail report export from QuickBooks Online with line items
→
Xero
Sales Invoice
Sales invoices for accounts receivable (B2B, payment terms)
Invoice No → InvoiceNumber
Customer → ContactName
Customer Email → EmailAddress
Quickbooks Online
QBO Products & Services Export
Product and service list export from QuickBooks Online
→
Xero
Inventory Item
Products and services for inventory tracking
SKU/Name → ItemCode
Product/Service Name → ItemName
Sales Description → SalesDescription
Quickbooks Online
QBO Vendor Export
Vendor/supplier list export from QuickBooks Online
→
Xero
Contact
Customer or supplier contact records
Vendor/Company/Name → Name
Email → EmailAddress
First Name → FirstName