Convert QuickBooks Online Chart of Accounts to Xero CSV

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Convert Complete

Xero Chart of Accounts CSV Format
valid rows

Migrate your QuickBooks Online chart of accounts to Xero. Convert account types, codes, and tax settings automatically.

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Sample QBO chart of accounts export CSV

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Tool Rating

4.7 / 5 (89 votes)

How to Convert QBO Accounts → Xero

1

Export from Quickbooks Online

Accounting → Chart of Accounts → Run Report → Export CSV

2

Upload and Configure

Upload QBO Chart of Accounts Export CSV and choose Chart of Accounts format

3

Preview and Download

Review converted data, download Xero-ready file

4

Import to Xero

Accounting → Chart of Accounts → Import → Upload CSV

Output is in Xero Chart of Accounts CSV format — ready to import directly, no manual reformatting needed.

How People Use QBO Accounts → Xero

Chart of accounts is always the first step in a QuickBooks to Xero migration. I converted a client's 85-account QBO COA to Xero format and every account type mapped correctly: bank to BANK, COGS to DIRECTCOSTS, income to REVENUE. The auto-generated account codes saved me from assigning them manually.

Sharon W.
Xero Migration Specialist · 25+ QBO-to-Xero migrations/year

We migrated from QuickBooks Online to Xero and the chart of accounts conversion was the part I dreaded most. The tool converted our QBO account export to Xero COA CSV with proper type classification and tax defaults. Expense accounts got INPUT tax and revenue accounts got OUTPUT automatically.

Marcus J.
CFO, SaaS Startup · 60+ GL accounts

When three clients decided to switch from QuickBooks Online to Xero in the same quarter, I needed a fast way to convert their chart of accounts. Each conversion took about two minutes, with bank accounts flagged for payments and expense accounts enabled for expense claims. No manual type mapping needed.

Elena R.
Bookkeeper, Multi-Client Practice · 15 clients migrating to Xero

QBO Accounts → Xero Conversion Questions

How are QuickBooks account types mapped to Xero?

Key mappings: Bank → BANK, Accounts Receivable → CURRENT, Inventory → INVENTORY, Fixed Asset → FIXED, Accounts Payable → CURRLIAB, Credit Card → CURRLIAB, Income/Sales → REVENUE, Cost of Goods Sold → DIRECTCOSTS, Expense → EXPENSE, Equity → EQUITY. All QBO types have Xero equivalents.

What about opening balances?

This tool converts the account structure only, not balances. After importing accounts, use Xero's conversion balances feature to enter opening balances as of your switchover date.

How long does QBO to Xero conversion take?

Automated conversion (Jet Convert) takes 20 minutes to 5 business days. Fresh start conversions take just a few hours if entering only starting balances.

Why Use the QBO Accounts → Xero Converter?

Type Mapping

All QBO account types mapped to Xero classification codes.

Code Generation

Auto-generates valid Xero account codes (max 10 characters).

Tax Defaults

Revenue accounts get OUTPUT, expense accounts get INPUT tax.

Bank Account Flags

Bank accounts configured for payments and direct feeds.

Expense Claims

Expense accounts enabled for expense claim submissions.

Browser Privacy

All processing happens locally. Your account data never leaves your device.

Why QuickBooks Chart of Accounts Needs Conversion for Xero

Different Account Type Systems

QuickBooks and Xero use completely different account type classifications. QBO has types like "Accounts Receivable", "Cost of Goods Sold", "Other Current Asset". Xero uses codes like CURRENT, CURRLIAB, DIRECTCOSTS, REVENUE. Our converter maps every QBO account type to the correct Xero classification.

Account Code Requirements

Xero requires a unique account code (max 10 characters) for each account. QuickBooks may or may not have account numbers. Our converter can auto-generate type-based codes (1xxx for assets, 2xxx for liabilities, etc.) or preserve existing QBO account numbers if they fit Xero's requirements.

Field Mapping

How Quickbooks_Online Chart_Of_Accounts fields map to Xero Chart Of Accounts

Quickbooks_Online Chart_Of_Accounts Source Value Xero Chart Of Accounts Target Value Note
Account Number 4000 → *Code 4000 Account code (unique, max 10 chars)
Account Name Sales of Product Income → *Name Sales of Product Income Account name (max 150 chars)
Description Revenue from product sales → Description Revenue from product sales Account description

Your QBO Accounts → Xero Conversion is Secure

Browser-Only Processing

All conversion runs in your browser. Files are never uploaded to any server.

No Data Retention

Nothing is stored after conversion. Close the tab and your data is gone.

GDPR Compliant

Full EU data protection compliance. Your privacy rights are fully protected.

Data Transformation

Each QBO account becomes one Xero chart of accounts entry

Input QBO Account

One row per account from QBO chart of accounts export

Key columns: Account Number, Account Name, Type, Detail Type
1:1 — One input row creates one output row
Output Xero COA Entry 1 rows per input

One chart of accounts record per QBO account

Account Record QBO account types mapped to Xero type codes (BANK, REVENUE, EXPENSE, etc.)
*Code must be unique; *Type must be valid Xero type code

Common Chart of Accounts Import Errors

Issues you might encounter when importing QBO Chart of Accounts Export data to Chart of Accounts - and how we solve them

Duplicate Account Code

Account code already exists

4000 (appears twice)
4000, 4001

We auto-increment duplicate codes

Review account codes after import

Unknown Account Type

QBO account type doesn't map to Xero

Default to EXPENSE for unknown types

Review and manually adjust types in Xero

Account Code Exceeds 10 Characters

Xero limits account code to 10 chars

Codes are truncated automatically

Use shorter account numbers in source

More credits - more savings

Buy bundles and get up to 60% off. Perfect for recurring monthly conversions.

Frequently Asked Questions

You can, but free scripts and AI often miss edge cases that break real-world data: missing SKUs, currency formatting quirks, tax calculation errors, or date format mismatches. We have battle-tested validators specifically designed for accounting software imports that catch these issues before they corrupt your books. Plus, you get instant browser-based conversion without installing Python or managing dependencies.
Key mappings: Bank → BANK, Accounts Receivable → CURRENT, Inventory → INVENTORY, Fixed Asset → FIXED, Accounts Payable → CURRLIAB, Credit Card → CURRLIAB, Income/Sales → REVENUE, Cost of Goods Sold → DIRECTCOSTS, Expense → EXPENSE, Equity → EQUITY. All QBO types have Xero equivalents.
Sub-account hierarchy is not preserved in the standard export. All accounts import as top-level accounts in Xero. You can reorganize them in Xero after import.
Auto-generate creates: 1xxx for assets, 2xxx for liabilities, 3xxx for equity, 4xxx for revenue, 5xxx for COGS, 6xxx for expenses. Sequential numbering within each type ensures uniqueness.
This tool converts the account structure only, not balances. After importing accounts, use Xero's conversion balances feature to enter opening balances as of your switchover date.
Yes, edit the converted CSV before importing to Xero. Just ensure codes are max 10 characters, unique, and alphanumeric.
All accounts are imported as active. You can archive accounts in Xero after import if they're no longer needed.
Yes, enable account numbers in QuickBooks before conversion. QBO account numbers automatically convert to account codes in Xero during migration.
Duplicate accounts can cause conversion issues. Delete duplicate or inactive accounts before migration to ensure a clean chart of accounts transfer.
You should reconcile all accounts first. Any errors in QuickBooks will carry over to Xero, potentially causing data inconsistencies.
Automated conversion (Jet Convert) takes 20 minutes to 5 business days. Fresh start conversions take just a few hours if entering only starting balances.

Quickbooks Online → Xero Data Ecosystem

All available data flows from Quickbooks Online to Xero

Quickbooks Online QBO Chart of Accounts Export Chart of accounts export from QuickBooks Online
→
Xero Chart of Accounts Account structure for financial reporting and categorization
Account Number → *Code Account Name → *Name Type + Detail Type → *Type
Platform migration, COA setup, account structure sync Current tool
Quickbooks Online QBO Banking Export Bank transaction export from QuickBooks Online
→
Xero Bank Statement Bank transactions for reconciliation
Date → Date Payment/Deposit/Amount → Amount Name → Payee
Payout reconciliation, fee tracking
Quickbooks Online QBO Customer Export Customer list export from QuickBooks Online for migration to other platforms
→
Xero Contact Customer or supplier contact records
Customer/Company/Name → Name Email → EmailAddress First Name → FirstName
Customer sync, supplier management
Quickbooks Online QBO Invoice Detail Export Invoice detail report export from QuickBooks Online with line items
→
Xero Sales Invoice Sales invoices for accounts receivable (B2B, payment terms)
Invoice No → InvoiceNumber Customer → ContactName Customer Email → EmailAddress
B2B sales, invoiced orders, payment terms
Quickbooks Online QBO Products & Services Export Product and service list export from QuickBooks Online
→
Xero Inventory Item Products and services for inventory tracking
SKU/Name → ItemCode Product/Service Name → ItemName Sales Description → SalesDescription
Product catalog sync, inventory management
Quickbooks Online QBO Vendor Export Vendor/supplier list export from QuickBooks Online
→
Xero Contact Customer or supplier contact records
Vendor/Company/Name → Name Email → EmailAddress First Name → FirstName
Customer sync, supplier management

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