Convert QuickBooks Online Chart of Accounts to Xero CSV

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Xero Chart of Accounts CSV Format

valid rows

Migrate your QuickBooks Online chart of accounts to Xero. Convert account types, codes, and tax settings automatically.

No API required

Browser-based processing

Run on Google Cloud Platform

Download Sample

Sample QBO chart of accounts export CSV

Download

Tool Rating

4.7 / 5 (89 votes)

How It Works

Export Chart of Accounts

QBO → Accounting → Chart of Accounts → Export to Excel/CSV

Upload File

Upload the exported accounts CSV or Excel file

Configure Options

Select code generation method and account flags

Import to Xero

Settings → General Settings → Chart of Accounts → Import

Why QuickBooks Chart of Accounts Needs Conversion for Xero

Different Account Type Systems

QuickBooks and Xero use completely different account type classifications. QBO has types like "Accounts Receivable", "Cost of Goods Sold", "Other Current Asset". Xero uses codes like CURRENT, CURRLIAB, DIRECTCOSTS, REVENUE. Our converter maps every QBO account type to the correct Xero classification.

Account Code Requirements

Xero requires a unique account code (max 10 characters) for each account. QuickBooks may or may not have account numbers. Our converter can auto-generate type-based codes (1xxx for assets, 2xxx for liabilities, etc.) or preserve existing QBO account numbers if they fit Xero's requirements.

Your Data is Safe

Bank-Level Security

256-bit SSL encryption. Same standards as major financial institutions.

No Data Storage

Files are processed directly in browser. No calls to our servers.

GDPR Compliant

Full EU data protection compliance. Your privacy rights protected.

Field Mapping

How Quickbooks_Online Chart_Of_Accounts fields map to Xero Chart Of Accounts

Quickbooks_Online Chart_Of_Accounts	Source Value		Xero Chart Of Accounts	Target Value	Note
`Account Number`	`4000`	→	`*Code`	`4000`	Account code (unique, max 10 chars)
`Account Name`	`Sales of Product Income`	→	`*Name`	`Sales of Product Income`	Account name (max 150 chars)
`Description`	`Revenue from product sales`	→	`Description`	`Revenue from product sales`	Account description

Why Use This Tool?

Type Mapping

All QBO account types mapped to Xero classification codes.

Code Generation

Auto-generates valid Xero account codes (max 10 characters).

Tax Defaults

Revenue accounts get OUTPUT, expense accounts get INPUT tax.

Bank Account Flags

Bank accounts configured for payments and direct feeds.

Expense Claims

Expense accounts enabled for expense claim submissions.

Browser Privacy

All processing happens locally. Your account data never leaves your device.

Common Chart of Accounts Import Errors

Issues you might encounter when importing QBO Chart of Accounts Export data to Chart of Accounts - and how we solve them

Duplicate Account Code

Account code already exists

4000 (appears twice)

4000, 4001

We auto-increment duplicate codes

Review account codes after import

Unknown Account Type

QBO account type doesn't map to Xero

Default to EXPENSE for unknown types

Review and manually adjust types in Xero

Account Code Exceeds 10 Characters

Xero limits account code to 10 chars

Codes are truncated automatically

Use shorter account numbers in source

Frequently Asked Questions

Key mappings: Bank → BANK, Accounts Receivable → CURRENT, Inventory → INVENTORY, Fixed Asset → FIXED, Accounts Payable → CURRLIAB, Credit Card → CURRLIAB, Income/Sales → REVENUE, Cost of Goods Sold → DIRECTCOSTS, Expense → EXPENSE, Equity → EQUITY. All QBO types have Xero equivalents.

Sub-account hierarchy is not preserved in the standard export. All accounts import as top-level accounts in Xero. You can reorganize them in Xero after import.

Auto-generate creates: 1xxx for assets, 2xxx for liabilities, 3xxx for equity, 4xxx for revenue, 5xxx for COGS, 6xxx for expenses. Sequential numbering within each type ensures uniqueness.

This tool converts the account structure only, not balances. After importing accounts, use Xero's conversion balances feature to enter opening balances as of your switchover date.

Yes, edit the converted CSV before importing to Xero. Just ensure codes are max 10 characters, unique, and alphanumeric.

All accounts are imported as active. You can archive accounts in Xero after import if they're no longer needed.