What QuickBooks export file format does this tool accept?

This tool accepts QuickBooks Online Invoices CSV files. Export from QuickBooks and upload the CSV file directly.

Can I convert QuickBooks CSV to Xero Invoices?

Yes, this tool converts QuickBooks Online Invoices CSV exports directly to Xero Invoices CSV format compatible with Xero Invoices.

How do I import QuickBooks online invoices to Xero Invoices?

Export your online invoices from QuickBooks, upload the CSV file to this converter, then import the converted file to Xero Invoices.

Convert QuickBooks Online Invoices to Xero Invoice CSV

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Xero Invoices CSV Format

valid rows

Migrate your QuickBooks Online invoices to Xero. Convert invoice headers and line items with proper multi-line handling.

No API required

Browser-based processing

Run on Google Cloud Platform

Download Sample

Sample QBO invoice export CSV

Download

Tool Rating

4.6 / 5 (203 votes)

How It Works

Export Invoices

QBO → Reports → Transaction List by Date → Filter Invoices → Export

Upload File

Upload the exported invoice CSV or Excel file

Configure Options

Set region, account codes, and tracking category mappings

Import to Xero

Business → Invoices → Import → Upload converted file

Why QuickBooks Invoice Exports Need Conversion for Xero

Multi-Line Invoice Structure

QuickBooks exports invoices with one row per line item. The first row contains invoice header info (customer, date, invoice number), while subsequent rows for the same invoice only have line item details. Our converter properly groups these rows and formats them for Xero's expected structure.

Class and Location Tracking

QuickBooks uses Class and Location for job costing and departmental tracking. Xero uses Tracking Categories. Our converter can map QBO Class to TrackingName1 and Location to TrackingName2, preserving your reporting dimensions.

Your Data is Safe

Bank-Level Security

256-bit SSL encryption. Same standards as major financial institutions.

No Data Storage

Files are processed directly in browser. No calls to our servers.

GDPR Compliant

Full EU data protection compliance. Your privacy rights protected.

Field Mapping

How Quickbooks_Online Invoice_Detail fields map to Xero Invoice

Quickbooks_Online Invoice_Detail	Source Value		Xero Invoice	Target Value	Note
`Invoice No`	`1001`	→	`InvoiceNumber`	`1001`	Unique invoice identifier
`Customer`	`John Smith`	→	`ContactName`	`John Smith`	Customer name (must match Xero contact)
`Customer Email`	`john@example.com`	→	`EmailAddress`	`john@example.com`	Customer email
`Invoice Date`	`01/15/2025`	→	`InvoiceDate`	`01/15/2025`	Invoice date
`Due Date`	`02/14/2025`	→	`DueDate`	`02/14/2025`	Payment due date
`Product/Service`	`Widget Pro`	→	`InventoryItemCode`	`Widget Pro`	Item code (optional)
`Description`	`Widget Pro - Blue / Large`	→	`Description`	`Widget Pro - Blue / Large`	Line item description
`Qty`	`2`	→	`Quantity`	`2`	Line quantity
`Rate`	`49.99`	→	`UnitAmount`	`49.99`	Unit price
`Amount`	`99.98`	→	`LineAmount`		Line total (calculated if missing)
`Account`	`Sales of Product Income`	→	`AccountCode`	`Sales of Product Income`	Revenue account code
`Tax Code`	`TAX`	→	`TaxType`	`TAX`	Tax rate name
`Class`	`Retail`	→	`TrackingName1/Option1`		Tracking category 1
`Location`	`Main Store`	→	`TrackingName2/Option2`		Tracking category 2
`PO Number`	`PO-12345`	→	`Reference`	`PO-12345`	Customer PO reference
`Currency`	`USD`	→	`Currency`	`USD`	Currency code

Why Use This Tool?

Multi-Line Handling

Properly groups invoice header and line items from QBO export.

Date Conversion

Automatic date formatting for your Xero region (DD/MM/YYYY or MM/DD/YYYY).

Tax Mapping

QBO tax codes converted to Xero OUTPUT/INPUT tax types.

Tracking Categories

Map QBO Class and Location to Xero tracking categories.

Duplicate Prevention

Optional -QBO suffix prevents invoice number conflicts.

Browser Privacy

All processing happens locally. Your invoice data never leaves your device.

Common Sales Invoice Import Errors

Issues you might encounter when importing QBO Invoice Detail Export data to Sales Invoice - and how we solve them

Duplicate Invoice Number

Invoice number already exists in Xero

1001

1001-QBO

We suffix with -QBO to prevent conflicts

Review invoice numbers after import

Contact Name Doesn't Match

Customer name doesn't exist in Xero

Xero will create new contact automatically

Import contacts first to avoid duplicates

Tax Type Not Found

QBO tax code doesn't match any Xero tax rate

Set default tax type in processing options

Configure tax rates in Xero before import

Missing Invoice Number

Row has no invoice number for grouping

Row is skipped

Add invoice numbers in source file

Frequently Asked Questions

We convert invoice number, date, due date, customer name, line item descriptions, quantities, unit prices, tax codes, and optionally class/location as tracking categories. Attachments are not transferred.

QBO exports each line item as a separate row. We group rows by invoice number and properly structure them for Xero, which expects invoice header on first line and line items on subsequent rows.

For clean books, consider only migrating unpaid invoices. Paid historical invoices should be handled through opening balance adjustments. This prevents duplicate revenue recognition.

Payment information is not included in QBO invoice exports. You'll need to enter payments separately in Xero or adjust opening balances.

If you've previously created invoices in Xero with the same numbers, the import will fail. The -QBO suffix makes each invoice number unique while preserving the original reference.

This converter handles invoices only. Credit notes/credit memos require a separate export and would need to be imported as Xero credit notes.