What QuickBooks export file format does this tool accept?

This tool accepts QuickBooks Online Invoices CSV files. Export from QuickBooks and upload the CSV file directly.

Can I convert QuickBooks CSV to Xero Invoices?

Yes, this tool converts QuickBooks Online Invoices CSV exports directly to Xero Invoices CSV format compatible with Xero Invoices.

How do I import QuickBooks online invoices to Xero Invoices?

Export your online invoices from QuickBooks, upload the CSV file to this converter, then import the converted file to Xero Invoices.

Convert QuickBooks Online Invoices to Xero Invoice CSV

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Xero Invoices CSV Format

valid rows

Migrate your QuickBooks Online invoices to Xero. Convert invoice headers and line items with proper multi-line handling.

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Download Sample

Sample QBO invoice export CSV

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Tool Rating

4.6 / 5 (68 votes)

How to Convert QBO Invoices → Xero

Export from Quickbooks Online

Reports → Invoices → Download CSV

Upload and Configure

Upload QBO Invoice Detail Export CSV and choose Sales Invoice format

Preview and Download

Review converted data, download Xero-ready file

Import to Xero

Business → Invoices → Import → Upload CSV

Output is in Xero Invoices CSV format — ready to import directly, no manual reformatting needed.

Why Use the QBO Invoices → Xero Converter?

Multi-Line Handling

Properly groups invoice header and line items from QBO export.

Date Conversion

Automatic date formatting for your Xero region (DD/MM/YYYY or MM/DD/YYYY).

Tax Mapping

QBO tax codes converted to Xero OUTPUT/INPUT tax types.

Tracking Categories

Map QBO Class and Location to Xero tracking categories.

Duplicate Prevention

Optional -QBO suffix prevents invoice number conflicts.

Browser Privacy

All processing happens locally. Your invoice data never leaves your device.

QBO Invoices → Xero Conversion Questions

What invoice fields are converted?

We convert invoice number, date, due date, customer name, line item descriptions, quantities, unit prices, tax codes, and optionally class/location as tracking categories. Attachments are not transferred.

Should I migrate paid or unpaid invoices?

For clean books, consider only migrating unpaid invoices. Paid historical invoices should be handled through opening balance adjustments. This prevents duplicate revenue recognition.

Why add -QBO suffix to invoice numbers?

If you've previously created invoices in Xero with the same numbers, the import will fail. The -QBO suffix makes each invoice number unique while preserving the original reference.

How People Use QBO Invoices → Xero

When clients switch from QuickBooks Online to Xero, unpaid invoices are always the most sensitive data to move. I export the QBO invoice list, run it through the converter with the UK date format, and the multi-line invoice handling groups everything correctly. Saves me from manually recreating each invoice in Xero.

We moved our entire billing operation from QuickBooks Online to Xero mid-year. The converter handled our invoice export perfectly, mapping our Class tracking to Xero tracking categories so our departmental reports stayed intact. The -QBO suffix option prevented conflicts with test invoices already in Xero.

I had a client with three years of QBO invoice history that needed to land in Xero for their new accountant. The date conversion and tax mapping handled the AU-format dates without issues. What would have taken days of manual entry was done in one upload.

Field Mapping

How Quickbooks_Online Invoice_Detail fields map to Xero Invoice

Quickbooks_Online Invoice_Detail	Source Value		Xero Invoice	Target Value	Note
`Invoice No`	`1001`	→	`InvoiceNumber`	`1001`	Unique invoice identifier
`Customer`	`John Smith`	→	`ContactName`	`John Smith`	Customer name (must match Xero contact)
`Customer Email`	`john@example.com`	→	`EmailAddress`	`john@example.com`	Customer email
`Invoice Date`	`01/15/2025`	→	`InvoiceDate`	`01/15/2025`	Invoice date
`Due Date`	`02/14/2025`	→	`DueDate`	`02/14/2025`	Payment due date
`Product/Service`	`Widget Pro`	→	`InventoryItemCode`	`Widget Pro`	Item code (optional)
`Description`	`Widget Pro - Blue / Large`	→	`Description`	`Widget Pro - Blue / Large`	Line item description
`Qty`	`2`	→	`Quantity`	`2`	Line quantity
`Rate`	`49.99`	→	`UnitAmount`	`49.99`	Unit price
`Amount`	`99.98`	→	`LineAmount`		Line total (calculated if missing)
`Account`	`Sales of Product Income`	→	`AccountCode`	`Sales of Product Income`	Revenue account code
`Tax Code`	`TAX`	→	`TaxType`	`TAX`	Tax rate name
`Class`	`Retail`	→	`TrackingName1/Option1`		Tracking category 1
`Location`	`Main Store`	→	`TrackingName2/Option2`		Tracking category 2
`PO Number`	`PO-12345`	→	`Reference`	`PO-12345`	Customer PO reference
`Currency`	`USD`	→	`Currency`	`USD`	Currency code

Why QuickBooks Invoice Exports Need Conversion for Xero

Multi-Line Invoice Structure

QuickBooks exports invoices with one row per line item. The first row contains invoice header info (customer, date, invoice number), while subsequent rows for the same invoice only have line item details. Our converter properly groups these rows and formats them for Xero's expected structure.

Class and Location Tracking

QuickBooks uses Class and Location for job costing and departmental tracking. Xero uses Tracking Categories. Our converter can map QBO Class to TrackingName1 and Location to TrackingName2, preserving your reporting dimensions.

Your QBO Invoices → Xero Conversion is Secure

Local Processing Engine

Your QBO Invoices → Xero files stay on your device. Processing happens client-side, nothing leaves your machine.

Zero Server Storage

Your QBO Invoices → Xero files are never cached, logged, or stored anywhere. Every session is ephemeral.

Privacy-First Architecture

Designed for data sovereignty. No third-party trackers or analytics touch your QBO Invoices → Xero files.

Data Transformation

Multiple line item rows per invoice aggregate into one invoice with multiple lines

One row per line item (multiple rows per invoice)

Key columns: Invoice No, Product/Service, Qty, Rate, Amount

N:1 — Multiple input rows aggregate to one output row

One invoice with multiple line items (repeated InvoiceNumber)

Line Items Each QBO line becomes Xero invoice line with same InvoiceNumber

Invoice total = sum of line amounts + tax

Common Sales Invoice Import Errors

Issues you might encounter when importing QBO Invoice Detail Export data to Sales Invoice - and how we solve them

Duplicate Invoice Number

Invoice number already exists in Xero

1001

1001-QBO

We suffix with -QBO to prevent conflicts

Review invoice numbers after import

Contact Name Doesn't Match

Customer name doesn't exist in Xero

Xero will create new contact automatically

Import contacts first to avoid duplicates

Tax Type Not Found

QBO tax code doesn't match any Xero tax rate

Set default tax type in processing options

Configure tax rates in Xero before import

Missing Invoice Number

Row has no invoice number for grouping

Row is skipped

Add invoice numbers in source file

More credits - more savings

Buy bundles and get up to 60% off. Perfect for recurring monthly conversions.

Frequently Asked Questions

You can, but free scripts and AI often miss edge cases that break real-world data: missing SKUs, currency formatting quirks, tax calculation errors, or date format mismatches. We have battle-tested validators specifically designed for accounting software imports that catch these issues before they corrupt your books. Plus, you get instant browser-based conversion without installing Python or managing dependencies.

QBO exports each line item as a separate row. We group rows by invoice number and properly structure them for Xero, which expects invoice header on first line and line items on subsequent rows.

For clean books, consider only migrating unpaid invoices. Paid historical invoices should be handled through opening balance adjustments. This prevents duplicate revenue recognition.

Payment information is not included in QBO invoice exports. You'll need to enter payments separately in Xero or adjust opening balances.

If you've previously created invoices in Xero with the same numbers, the import will fail. The -QBO suffix makes each invoice number unique while preserving the original reference.

This converter handles invoices only. Credit notes/credit memos require a separate export and would need to be imported as Xero credit notes.

Yes, invoice dates from QBO are preserved during conversion. The tool maintains the original date to keep your financial records accurate.

Ensure customer emails have valid domains like .com or .co.uk. Xero won't import invoices with invalid or missing email addresses.

Yes, multi-currency invoices can be converted. Each invoice retains its original currency when transferred to Xero.

Recurring invoice templates don't migrate automatically. You'll need to recreate recurring invoices in Xero after the initial data import.