Convert QuickBooks Online Bank Transactions to Xero Bank Statement CSV

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Convert Complete

Xero Bank Statement CSV Format
valid rows

Migrate your QuickBooks Online bank transactions to Xero. Convert bank register exports to Xero-ready bank statement CSV.

No API required
Browser-based processing
Run on Google Cloud Platform

Download Sample

Sample QBO bank register export CSV

Download

Tool Rating

4.5 / 5 (142 votes)

How It Works

1

Export Bank Register

QBO → Banking → Select Account → Export or Reports → Transaction List

2

Upload File

Upload the exported bank register CSV or Excel file

3

Configure Options

Set region and amount column format

4

Import to Xero

Banking → Bank Account → Import Statement → Upload CSV

Why QuickBooks Bank Exports Need Conversion for Xero

Different Amount Conventions

QuickBooks typically exports bank transactions with separate Payment and Deposit columns, or with signed amounts. Xero's bank statement import expects a single Amount column where deposits are positive and payments are negative. Our converter handles both QBO formats and creates the correct Xero structure.

Date and Description Mapping

Xero bank statement format requires specific columns: Date, Amount, Description, and optionally Reference and Account Code. We map QBO's transaction type, payee, and memo fields into a clean description suitable for Xero's bank reconciliation.

Your Data is Safe

Bank-Level Security

256-bit SSL encryption. Same standards as major financial institutions.

No Data Storage

Files are processed directly in browser. No calls to our servers.

GDPR Compliant

Full EU data protection compliance. Your privacy rights protected.

ISO/IEC 27001 Certified GDPR Compliant Swiss Privacy CCPA Compliant

Field Mapping

How Quickbooks_Online Bank_Transactions fields map to Xero Bank Statement

Quickbooks_Online Bank_Transactions Source Value Xero Bank Statement Target Value Note
Date 01/15/2025 → Date 01/15/2025 Transaction date
Name Shopify Payout → Payee Shopify Payout Payee/payer name
Memo Daily payout for Jan 14 → Description Daily payout for Jan 14 Transaction description
Num 1001 → Reference 1001 Reference/check number

Why Use This Tool?

Amount Conversion

Converts separate Payment/Deposit columns or signed amounts to Xero format.

Date Formatting

Automatic date conversion for UK, US, AU, NZ, and EU Xero regions.

Description Building

Combines payee, memo, and transaction type into clear descriptions.

Reference Preservation

Check numbers and references preserved for reconciliation.

Optional Pre-Coding

Add account codes for automatic categorization in Xero.

Browser Privacy

All processing happens locally. Your bank data never leaves your device.

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Common Bank Statement Import Errors

Issues you might encounter when importing QBO Banking Export data to Bank Statement - and how we solve them

Amount Sign Incorrect

Can't determine if transaction is deposit or withdrawal

We use Payment/Deposit columns if available, else Amount sign

Verify amounts match bank statement after import

Date Format Mismatch

Date doesn't parse correctly

We try multiple date formats automatically

Check dates in output before importing to Xero

Exceeds 1,000 Transaction Limit

Xero limits bank statement imports to 1,000 rows

We automatically split into multiple files

Import each batch file separately

Frequently Asked Questions

We convert date, amount (payment/deposit), description, payee, memo, check number, and transaction type. Running balance is not transferred as Xero calculates this.
Deposits become positive amounts, payments become negative amounts. If your export has separate columns, we subtract Payment from Deposit. If amounts are already signed, we preserve the sign.
Generally, import only transactions from your Xero start date forward. Historical transactions should be summarized as opening balances to avoid duplicating your QBO books.
Reconciliation status is not transferred. All imported transactions will need reconciliation in Xero. Consider only importing unreconciled transactions.
Yes, enable 'Include Account Codes' if your export has account information. Xero can use these codes to automatically categorize transactions.
Xero's bank statement import allows up to 1,000 lines per file. For larger exports, you'll need to split by date range or import multiple files.

Quickbooks Online → Xero Data Ecosystem

All available data flows from Quickbooks Online to Xero

Quickbooks Online QBO Chart of Accounts Export Chart of accounts export from QuickBooks Online
→
Xero Chart of Accounts Account structure for financial reporting and categorization
Account Number → *Code Account Name → *Name Type + Detail Type → *Type
Platform migration, COA setup, account structure sync
Quickbooks Online QBO Banking Export Bank transaction export from QuickBooks Online
→
Xero Bank Statement Bank transactions for reconciliation
Date → Date Payment/Deposit/Amount → Amount Name → Payee
Payout reconciliation, fee tracking
Quickbooks Online QBO Customer Export Customer list export from QuickBooks Online for migration to other platforms
→
Xero Contact Customer or supplier contact records
Customer/Company/Name → Name Email → EmailAddress First Name → FirstName
Customer sync, supplier management
Quickbooks Online QBO Invoice Detail Export Invoice detail report export from QuickBooks Online with line items
→
Xero Sales Invoice Sales invoices for accounts receivable (B2B, payment terms)
Invoice No → InvoiceNumber Customer → ContactName Customer Email → EmailAddress
B2B sales, invoiced orders, payment terms
Quickbooks Online QBO Products & Services Export Product and service list export from QuickBooks Online
→
Xero Inventory Item Products and services for inventory tracking
SKU/Name → ItemCode Product/Service Name → ItemName Sales Description → SalesDescription
Product catalog sync, inventory management
Quickbooks Online QBO Vendor Export Vendor/supplier list export from QuickBooks Online
→
Xero Contact Customer or supplier contact records
Vendor/Company/Name → Name Email → EmailAddress First Name → FirstName
Customer sync, supplier management