Been searching for something like this for months. Our Shopify store processes 500+ orders monthly and this handles everything perfectly. Date formats, tax columns, refunds - all correct.
Stripe to NetSuite Integration: Automated Payment Reconciliation Tool
or drop .csv, .xls, .xlsx files here
or
Invoice import blocked if Sales Tax enabled in QBO
Reconcile Complete
NetSuite Journal Entry Format
Showing valid rows only (download includes all rows + errors)
All rows valid
| $ |
|---|
+ more rows
valid rows
invalid rows skipped from preview
credits
Credits Calculation:
rows → rows (rounded to 1K) → credits
then credit per 1K rows
| Row | Column | Value | Error |
|---|---|---|---|
Showing first 50 errors. more errors not shown.
more errors hidden. Download the full validation report to see all errors.
Validation Report Download
The download includes your original file with an added "Validation Error" column showing error messages for each row. Valid rows have an empty error column.
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What Our Users Say
works good, wish it had batch mode
I was spending 4-5 hours every month reformatting exports manually. This tool paid for itself in the first use. The preview feature helped me verify the mapping before paying.
exactly what i needed thx!!
Super straightforward. Upload, convert, download. No account needed which is nice. Would give 5 stars if they add Xero support.
saved me hours of work
My accountant was so happy when I sent her the converted file. No more back-and-forth about date formats or missing columns. Everything imported correctly on first try.
fast and easy 10/10 would recommend
Been using this for 6 months for monthly reconciliations. Handles all the edge cases - partial refunds, multi-line orders, currency conversions. Very reliable tool.
Good tool, does what it says. Interface could be bit better but conversion quality is excellent. Using it for my 3 Shopify stores.
Switched from A2X to this. Way simpler for my needs - I don't need real-time sync, just clean data once a month. This delivers exactly that.
finally!! something that works with QB desktop!!
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Ready to reconcile your own data?
Convert Stripe payment data to NetSuite journal entries. Automatically split fees, track revenue, and reconcile bank deposits with balanced double-entry accounting.
No API required
Browser-based processing
Run on Google Cloud Platform
How It Works
1
Export from Stripe
Stripe Dashboard → Payments → Export all payments (select date range)
2
Configure GL Accounts
Enter your NetSuite GL account codes for Bank, Revenue, and Fees
3
Convert & Download
Upload Stripe CSV and download NetSuite-ready journal entry file
4
Import to NetSuite
Setup → Import/Export → Import CSV Records → Journal Entry
5
Verify Balance
Check that bank account balance matches your actual bank balance
Why Stripe-NetSuite Reconciliation Requires Journal Entries
The Three-Way Split Challenge
Every Stripe payment has three components that must be tracked separately in NetSuite:
1. Gross Revenue ($100) - credited to your Sales Revenue account
2. Processing Fees ($3.20) - debited to your Payment Fees Expense account
3. Net Deposit ($96.80) - debited to your Bank Account
Without proper reconciliation, you either overstate revenue (by $3.20 per transaction) or can't match bank deposits to sales.
How This Tool Solves It
This tool converts each Stripe payment into a balanced journal entry with three lines:
- DR Bank Account $96.80 (the net deposit you receive)
- DR Processing Fees $3.20 (expense to track your costs)
- CR Sales Revenue $100 (gross revenue before fees)
Import these journal entries to NetSuite and your bank deposits will match perfectly while tracking fees as operating expenses.
Your Data is Safe
Bank-Level Security
256-bit SSL encryption. Same standards as major financial institutions.
No Data Storage
Files are processed directly in browser. No calls to our servers.
GDPR Compliant
Full EU data protection compliance. Your privacy rights protected.
Field Mapping
How Stripe Payments fields map to Netsuite Journal Entry
| Stripe Payments | Source Value | Netsuite Journal Entry | Target Value | Note | |
|---|---|---|---|---|---|
id |
ch_1KX7YZQg123abc |
→ | External ID |
ch_1KX7YZQg123abc
|
Stripe charge ID for tracking |
Created (UTC) |
2025-01-15 14:23:00 |
→ | Date |
01/15 14:23:00/2025
|
Payment date in MM/DD/YYYY format |
Amount |
100.00 |
→ | Credit (Revenue) |
|
Gross revenue before fees |
Fee |
3.20 |
→ | Debit (Fees Expense) |
|
Stripe processing fees |
Net |
96.80 |
→ | Debit (Bank) |
|
Net deposit to bank account |
Currency |
usd |
→ | Currency |
usd
|
ISO currency code |
Why Use This Tool?
Balanced Journal Entries
Automatic double-entry accounting with debits equaling credits
Fee Tracking
Stripe processing fees isolated as separate expense entries
Revenue Recognition
Gross revenue recorded separately from net deposits
Bank Reconciliation
Net amounts match actual bank deposits for easy reconciliation
GL Account Mapping
Configure your NetSuite chart of accounts for proper classification
Batch Processing
Handle months of transactions in seconds with local browser processing
Data Transformation
Each Stripe payment becomes 3 balanced journal entry lines
Input
Stripe Payment
One payment transaction with gross, fee, and net amounts
Key columns:
Amount,
Fee,
Net
1:N — One input row creates multiple output rows
Output
Journal Entry Lines
3 rows per
input
Double-entry accounting with balanced DR/CR
DR
Bank Deposit
DEBIT bank account for net deposit (Amount - Fee)
DR
Processing Fees
DEBIT fees expense account for Stripe charges
CR
Gross Revenue
CREDIT revenue account for gross sales
Debits (Net + Fee) must equal Credits (Amount)
Common Journal Entry Import Errors
Issues you might encounter when importing Payments Export data to Journal Entry - and how we solve them
Journal Entry Not Balanced
Debits don't equal credits (NetSuite requirement)
Debit: $100, Credit: $95 (unbalanced)
Debit: $100 ($3 fee + $97 net), Credit: $100 (gross)
Tool auto-calculates to ensure Debit = Credit
Verify Amount = Fee + Net in source data
GL Accounts Not Configured
Bank/Revenue/Fee accounts not specified
(blank Account fields)
Bank: 1000, Revenue: 4000, Fees: 6100
Configure your NetSuite account numbers in tool options
Get GL account numbers from NetSuite Chart of Accounts
Duplicate Payment ID
Same Stripe charge ID imported twice
External ID: ch_123 (already exists)
External ID: ch_456 (unique)
Filter to new payments only before export
NetSuite rejects duplicates; safe to skip
Frequently Asked Questions
Use the Payments export from Stripe Dashboard. Go to Payments → click the Export button → select your date range → download CSV. This includes all charge data with amounts, fees, and net values.
Yes. Before importing, ensure you have GL accounts for: (1) your bank account, (2) sales revenue, and (3) payment processing fees. You can find your chart of accounts under Lists → Accounting → Accounts.
Each journal entry must have equal debits and credits. This tool automatically calculates amounts to ensure balance: Net + Fees = Gross. If NetSuite rejects an import, verify that Amount = Fee + Net in your source Stripe data.
Yes, you can export and import any date range. However, NetSuite requires you to assign a Posting Period. For large imports, consider splitting by month and setting the posting period during import.
Refunds appear as separate transactions in Stripe exports with negative amounts. The tool creates journal entries that reverse the original entry: CR Bank, CR Fees (recovered), DR Revenue (reversed).
If you have multi-currency enabled in NetSuite, the tool preserves the currency code from Stripe. NetSuite will apply exchange rates during import based on your rate configuration.
Stripe → Netsuite Data Ecosystem
All available data flows from Stripe to Netsuite