Converting Stripe payment exports to NetSuite journal entries was a manual nightmare before this tool. Each payment needs three accounting lines for revenue, fees, and bank deposit. Now I convert the entire month in seconds with proper GL account mapping and balanced debits and credits.
Stripe NetSuite Integration
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NetSuite Journal Entry Format
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credits
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Seamless Stripe payment and NetSuite integration using CSV. Transform payment exports into balanced journal entries with revenue, fees, and bank deposits properly allocated.
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Download Sample Payments
Example Stripe payments CSV with amount, fee, and net columns
How Integration Works
1
Export from Stripe
Payments → Export
2
Upload and Configure
Upload Payments Export CSV and choose Journal Entry format
3
Preview and Download
Review converted data, download Netsuite-ready file
4
Import to Netsuite
Transactions → Financial → Make Journal Entries → Import
Your file is ready for NetSuite Journal Entry — just upload it, no extra steps needed.
How People Use This
Our company processes all payments through Stripe but runs financials in NetSuite. The converter creates balanced journal entries with automatic fee splitting, and the External ID tracking prevents duplicate imports when I re-run a batch. Month-end close dropped from three days to one.
I handle Stripe to NetSuite conversion for four subsidiaries, each with different GL account numbers. The configurable account mapping lets me set revenue, fees, and bank accounts per entity. Multi-currency support handles our international payments without manual currency adjustments.
Our investors require NetSuite financials but all revenue flows through Stripe. I export payments weekly, convert to NetSuite journal entry format, and import via CSV Import Assistant. The tool properly allocates processing fees to our expense account so our P&L is always accurate.
We migrated from QuickBooks to NetSuite but kept Stripe as our payment processor. The Stripe CSV to NetSuite converter handles our high-volume daily exports with proper journal entry structure. Charge IDs flow through as External IDs so nothing gets double-posted during reconciliation.
Integration Questions Answered
What Stripe export do I need?
Use the standard Payments export from Stripe Dashboard. This includes all necessary fields: charge ID, amount, fee, net, customer email, and date. Make sure to export the full date range you want to import.
How do journal entries work for Stripe payments?
Each payment creates one journal entry with three lines: (1) Debit your Bank account for the net amount you receive, (2) Debit your Fees Expense for Stripe's processing fee, (3) Credit your Revenue account for the gross sale. Debits = Credits, so NetSuite validates the entry automatically.
How do I prevent duplicate imports?
The tool uses Stripe's charge ID as the External ID in NetSuite. If you import the same payment twice, NetSuite will reject it as a duplicate External ID. This prevents double-counting.
Stripe NetSuite Integration Made Simple
Different Data Structures
Stripe exports payment data as flat transaction rows (one charge per row with amount, fee, net).
NetSuite requires balanced journal entries with separate debit and credit lines for each GL account.
To import Stripe data to NetSuite, each payment needs three accounting lines — manual conversion is time-consuming and error-prone.
How Our Integration Works
Automatically converts each Stripe payment into a balanced NetSuite journal entry:
- Gross Revenue → Credit to Revenue account (full amount before fees)
- Processing Fees → Debit to Fees Expense account (Stripe's cut)
- Net Deposit → Debit to Bank account (what you actually receive)
The result is NetSuite-ready CSV that you can import directly via CSV Import Assistant.
Seamless and Secure Integration
Automatic Column Matching
Fields from your source file are mapped to the right columns in the target format. No manual work needed.
Runs in Your Browser
Integration runs entirely in your browser. No third-party access to your data.
GDPR Compliant
No data leaves your machine. Full EU privacy compliance.
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Field Mapping
How Stripe Payments fields map to Netsuite Journal Entry
| Stripe Payments | Source Value | Netsuite Journal Entry | Target Value | Note | |
|---|---|---|---|---|---|
id |
ch_1KX7YZQg123abc |
→ | External ID |
ch_1KX7YZQg123abc
|
Stripe charge ID for tracking |
Created (UTC) |
2025-01-15 14:23:00 |
→ | Date |
01/15 14:23:00/2025
|
Payment date in MM/DD/YYYY format |
Amount |
100.00 |
→ | Credit (Revenue) |
|
Gross revenue before fees |
Fee |
3.20 |
→ | Debit (Fees Expense) |
|
Stripe processing fees |
Net |
96.80 |
→ | Debit (Bank) |
|
Net deposit to bank account |
Currency |
usd |
→ | Currency |
usd
|
ISO currency code |
Why Automate the Data Transfer?
Automatic Fee Splitting
Separates Stripe fees from revenue for accurate expense tracking
Double-Entry Compliant
Creates balanced journal entries with equal debits and credits
Configurable GL Accounts
Map to your specific NetSuite chart of accounts
External ID Tracking
Preserves Stripe charge IDs to prevent duplicate imports
Multi-Currency Support
Handles international payments with proper currency codes
Browser Processing
Your financial data stays private — processed locally in your browser
Data Transformation
Each Stripe payment becomes 3 balanced journal entry lines
Input
Stripe Payment
One payment transaction with gross, fee, and net amounts
Key columns:
Amount,
Fee,
Net
1:N — One input row creates multiple output rows
Output
Journal Entry Lines
3 rows per
input
Double-entry accounting with balanced DR/CR
DR
Bank Deposit
DEBIT bank account for net deposit (Amount - Fee)
DR
Processing Fees
DEBIT fees expense account for Stripe charges
CR
Gross Revenue
CREDIT revenue account for gross sales
Debits (Net + Fee) must equal Credits (Amount)
Common Journal Entry Import Errors
Issues you might encounter when importing Payments Export data to Journal Entry - and how we solve them
Journal Entry Not Balanced
Debits don't equal credits (NetSuite requirement)
Debit: $100, Credit: $95 (unbalanced)
Debit: $100 ($3 fee + $97 net), Credit: $100 (gross)
Tool auto-calculates to ensure Debit = Credit
Verify Amount = Fee + Net in source data
GL Accounts Not Configured
Bank/Revenue/Fee accounts not specified
(blank Account fields)
Bank: 1000, Revenue: 4000, Fees: 6100
Configure your NetSuite account numbers in tool options
Get GL account numbers from NetSuite Chart of Accounts
Duplicate Payment ID
Same Stripe charge ID imported twice
External ID: ch_123 (already exists)
External ID: ch_456 (unique)
Filter to new payments only before export
NetSuite rejects duplicates; safe to skip
Frequently Asked Questions
Your data never leaves your device. All files are processed entirely in your browser using client-side JavaScript - no data is stored on our servers or sent anywhere. There's no account to hack, no database storing your files, and no API connections to your bank or accounting software. You upload, convert, download, and we forget it immediately.
No payment or signup required. You can upload your file, see a free preview of the conversion results, and verify everything looks correct before paying anything. If it doesn't work for your files, you haven't wasted any money. We only charge when you're satisfied and ready to download the final converted file.
You can, but free scripts and AI often miss edge cases that break real-world data: missing SKUs, currency formatting quirks, tax calculation errors, or date format mismatches. We have battle-tested validators specifically designed for accounting software imports that catch these issues before they corrupt your books. Plus, you get instant browser-based conversion without installing Python or managing dependencies.
Use the standard Payments export from Stripe Dashboard. This includes all necessary fields: charge ID, amount, fee, net, customer email, and date. Make sure to export the full date range you want to import.
Each payment creates one journal entry with three lines: (1) Debit your Bank account for the net amount you receive, (2) Debit your Fees Expense for Stripe's processing fee, (3) Credit your Revenue account for the gross sale. Debits = Credits, so NetSuite validates the entry automatically.
In NetSuite, go to Lists → Accounting → Accounts to see your chart of accounts. Look for accounts like 'Bank - Operating Account' (typically 1000s), 'Sales Revenue' (typically 4000s), and 'Payment Processing Fees' (typically 6000s). You can use either the account number or the account name.
Yes, export any date range from Stripe and convert it all at once. When importing to NetSuite, you'll select the posting period. For large imports (1000+ transactions), consider splitting by month to make posting period assignment easier.
Stripe refunds appear as negative amounts in the export. The tool creates reversing journal entries: Credit (reduce) Bank, Credit (reduce) Fees (fee is returned), Debit (reduce) Revenue. This properly reverses the original sale.
The tool uses Stripe's charge ID as the External ID in NetSuite. If you import the same payment twice, NetSuite will reject it as a duplicate External ID. This prevents double-counting.
Stripe disputes aren't directly supported in NetSuite, so they're automatically converted to credit memos for proper tracking and reconciliation.
Yes, the conversion handles multi-currency transactions and automatically reconciles payments that require currency conversion.
Ensure your CSV dates match NetSuite's format settings in Setup > Company > General Preferences > Date & Time to avoid import errors.
Fees are automatically extracted from payout data and mapped to your designated fee account during conversion.
Export your payments CSV from Stripe Dashboard, upload to our converter to generate balanced journal entries with revenue, fees, and bank deposit lines mapped to your GL accounts, then import via NetSuite's CSV Import Assistant.
Stripe → Netsuite Data Ecosystem
All available data flows from Stripe to Netsuite
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