Been searching for something like this for months. Our Shopify store processes 500+ orders monthly and this handles everything perfectly. Date formats, tax columns, refunds - all correct.
Hostaway Reservations to QuickBooks Bank Statement Converter
or drop .csv, .xls, .xlsx files here
or
Invoice import blocked if Sales Tax enabled in QBO
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QuickBooks Bank Statement CSV Format
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What Our Users Say
works good, wish it had batch mode
I was spending 4-5 hours every month reformatting exports manually. This tool paid for itself in the first use. The preview feature helped me verify the mapping before paying.
exactly what i needed thx!!
Super straightforward. Upload, convert, download. No account needed which is nice. Would give 5 stars if they add Xero support.
saved me hours of work
My accountant was so happy when I sent her the converted file. No more back-and-forth about date formats or missing columns. Everything imported correctly on first try.
fast and easy 10/10 would recommend
Been using this for 6 months for monthly reconciliations. Handles all the edge cases - partial refunds, multi-line orders, currency conversions. Very reliable tool.
Good tool, does what it says. Interface could be bit better but conversion quality is excellent. Using it for my 3 Shopify stores.
Switched from A2X to this. Way simpler for my needs - I don't need real-time sync, just clean data once a month. This delivers exactly that.
finally!! something that works with QB desktop!!
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Ready to convert your own data?
Convert Hostaway multi-channel reservations to QuickBooks Bank Statement CSV.
No API required
Browser-based processing
Run on Google Cloud Platform
How It Works
1
Export from Hostaway
Download Reservations CSV from Hostaway → Reservations → Download Report
2
Upload and Configure
Upload your CSV and choose whether to separate channel fees
3
Preview and Download
Review transactions with proper formatting and download
4
Import to QuickBooks
Import to QuickBooks via Banking → Banking → Upload → Browse
Why Multi-Channel Rental Income Is Hard to Track
The Channel Complexity Problem
When managing properties across multiple OTA channels (Airbnb, VRBO, Booking.com), each has different payout schedules, fee structures, and reporting formats. Hostaway consolidates this data, but QuickBooks needs it in bank statement format.
What This Tool Does
We convert your Hostaway reservations export into QuickBooks bank statement format. Each reservation becomes a deposit with channel information, guest details, and optional fee separation for accurate expense tracking.
Your Data is Safe
Bank-Level Security
256-bit SSL encryption. Same standards as major financial institutions.
No Data Storage
Files are processed directly in browser. No calls to our servers.
GDPR Compliant
Full EU data protection compliance. Your privacy rights protected.
Field Mapping
How Hostaway Reservations fields map to Quickbooks Online Bank Transaction
| Hostaway Reservations | Source Value | Quickbooks Online Bank Transaction | Target Value | Note | |
|---|---|---|---|---|---|
arrivalDate |
2024-01-15 |
→ | Date |
2024-01-15
|
Check-in date |
totalPrice |
425.00 |
→ | Amount |
425.00
|
Total booking amount |
Why Use This Tool?
Multi-Channel Support
Tracks which channel each booking came from (Airbnb, VRBO, Booking.com, etc.).
Channel Fee Tracking
Option to separate OTA commission fees as individual expenses.
Property & Guest Details
Descriptions include property name, channel, guest name, and reservation ID.
Date Format Conversion
Automatically converts dates to MM/DD/YYYY format required by QuickBooks.
Bulk Processing
Process multiple months of reservations in one upload.
Browser-Based Privacy
Your Hostaway financial data processes locally. Never uploaded to any server.
Data Transformation
Each reservation becomes one or more bank statement lines
Input
Hostaway Reservation
One row per reservation
Key columns:
reservationId,
totalPrice,
arrivalDate
1:1 — One input row creates one output row
Output
QuickBooks Bank Statement Line
1:1 (or 1:2 if fees separated) rows per
input
One row per transaction
Reservation Income
Booking total becomes deposit
All dates must be valid. Amounts must be numeric.
Common Bank Transaction CSV (3-Column) Import Errors
Issues you might encounter when importing Reservations CSV data to Bank Transaction CSV (3-Column) - and how we solve them
Invalid Date Format
Hostaway dates need conversion to QuickBooks format
2024-01-15
01/15/2024
Dates automatically converted to MM/DD/YYYY
No action needed
Channel Commission Handling
OTA fees should be tracked separately
Enable 'separate_fees' to track channel commissions
Use separate_fees option
Frequently Asked Questions
Use the Reservations export from Reservations → Download Report. You can also use the Financial Reporting → Rental Activity export.
OTA channel fees (Airbnb 3%, VRBO ~5%) are tax-deductible business expenses. Separating them creates clear expense records.
Yes, but it may not provide the granular control you need. This tool gives you full control over how transactions are formatted and categorized.
Yes! The Hostaway export includes all channels. Each reservation will show which OTA it came from in the description.
Hostaway → Quickbooks Online Data Ecosystem
All available data flows from Hostaway to Quickbooks Online