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QuickBooks Online Sales Receipt CSV Validator
or drop files here .csv, .xls, .xlsx, .xlsm (up to 50 MB)
Free 5-row preview · Most files ~$5 · No sign-up required
Invoice import blocked if Sales Tax enabled in QBO
Validate Complete
Your converted file is ready!
Download now before closing this page
Validation Report Format
Showing valid rows only (download includes all rows + errors)
All rows valid
| $ |
|---|
+ more rows
valid rows
invalid rows skipped from preview
credits
| Row | Column | Value | Error |
|---|---|---|---|
Showing first 50 errors. more errors not shown.
more errors hidden. Download the full validation report to see all errors.
Validation Report Download
The download includes your original file with an added "Validation Error" column showing error messages for each row. Valid rows have an empty error column.
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- Full CSV & Excel export
- Google Sheets export
- Instant browser download
for credits
One-time payment
256-bit SSL encryption
14-day money-back guarantee
PCI DSS compliant
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Buy bundles and get up to 27% off. Perfect for recurring monthly conversions.
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Tools processing starts from 5 credits. Then 1 credit = 1k rows. No sign-up needed.
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Annual Discount
Per month, billed annually:
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- Credits refresh monthly
- Priority processing
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- Full CSV & Excel export
- Google Sheets export
- Instant browser download
for credits
256-bit SSL encryption
14-day money-back guarantee
PCI DSS compliant
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Do unused credits expire?
Do unused credits expire?
One-time credit bundles are valid for one year. Subscription credits refresh monthly. You can use credits across any tool, anytime.
Is my data secure?
Files process entirely in your browser. We're GDPR compliant with TLS encryption.
Can I get a refund?
Yes! Full refund within 14 days if no credits used. Partial refund for unused credits anytime. Contact sup@spreadsheetbroccoli.com.
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Terms of service applies. VAT included where applicable.
What Our Users Say
Been searching for something like this for months. Our Shopify store processes 500+ orders monthly and this handles everything perfectly. Date formats, tax columns, refunds - all correct.
works good, wish it had batch mode
I was spending 4-5 hours every month reformatting exports manually. This tool paid for itself in the first use. The preview feature helped me verify the mapping before paying.
exactly what i needed thx!!
Super straightforward. Upload, convert, download. No account needed which is nice. Would give 5 stars if they add Xero support.
saved me hours of work
My accountant was so happy when I sent her the converted file. No more back-and-forth about date formats or missing columns. Everything imported correctly on first try.
fast and easy 10/10 would recommend
Been using this for 6 months for monthly reconciliations. Handles all the edge cases - partial refunds, multi-line orders, currency conversions. Very reliable tool.
Good tool, does what it says. Interface could be bit better but conversion quality is excellent. Using it for my 3 Shopify stores.
Switched from A2X to this. Way simpler for my needs - I don't need real-time sync, just clean data once a month. This delivers exactly that.
finally!! something that works with QB desktop!!
// PRICING //
Need more credits?
Pay as you go
Just start processing on any tool page
$1/credit
Tools processing starts from 5 credits. Then 1 credit = 1k rows. No sign-up needed.
OR
Credit Bundles
$
/Credit
One-time purchase
- No monthly commitment
- Credits valid for one year
- Access to all tools
- Full file downloads
Monthly Bundles Pro
$
/Credit
Best for professionals and content creators
Annual Discount
Per month, billed annually:
Save 20% more
- Credits refresh monthly
- Priority processing
Purchase Credits
- Full CSV & Excel export
- Google Sheets export
- Instant browser download
for credits
256-bit SSL encryption
14-day money-back guarantee
PCI DSS compliant
Powered by Paddle
Do unused credits expire?
One-time credit bundles are valid for one year. Subscription credits refresh monthly. You can use credits across any tool, anytime.
Is my data secure?
Files process entirely in your browser. We're GDPR compliant with TLS encryption.
Can I get a refund?
Yes! Full refund within 14 days if no credits used. Partial refund for unused credits anytime. Contact sup@spreadsheetbroccoli.com.
Powered by
Paddle
Terms of service applies. VAT included where applicable.
Liked the preview?
Upload your actual file to get the real conversion
Check your sales receipt CSV for errors before importing to QuickBooks Online.
Free preview — then from $5. Save with bundles.
Free preview before you pay
Files never leave your browser
No account needed to start
Validation Questions Answered
What columns are required for QBO sales receipts?
Required columns are RefNumber (unique reference), TxnDate (transaction date), Customer (customer name), and ItemAmount (line item amount). Optional but recommended: Product/Service, Quantity, Rate.
What date format does QuickBooks Online require?
QuickBooks Online requires dates in MM/DD/YYYY format (e.g., 01/15/2025). Other formats like YYYY-MM-DD or DD/MM/YYYY will cause import errors.
What happens to my data?
Your file is processed entirely in your browser. No data is uploaded to our servers.
How Validation Works
Issues are flagged inline with clear fix suggestions — review and correct before you import.
Why Validate Before QBO Import?
Avoid Import Failures
QuickBooks Online has strict requirements for CSV imports. Missing columns,
wrong date formats, or invalid customer names cause import rejections.
Validating first identifies exactly which rows have problems.
What This Tool Checks
We validate your sales receipt CSV against QBO requirements:
- Required columns present (RefNumber, TxnDate, Customer, ItemAmount)
- Date format correct (MM/DD/YYYY)
- Currency values valid and numeric
- No empty required fields
You get a detailed error report with row numbers to fix issues.
Your Data Stays Private During Validation
Every Row Checked
Each record is validated against format rules. Catch errors before they reach your platform.
Runs in Your Browser
Validation happens locally. Your data never leaves your browser.
GDPR Compliant
No files uploaded, no data retained. Full EU privacy compliance.
Why Validate Before Importing?
Column Validation
Checks for required columns like RefNumber, TxnDate, Customer, and ItemAmount.
Date Format Checking
Validates dates are in MM/DD/YYYY format required by QuickBooks.
Row-Level Errors
Get specific error messages with row numbers for quick debugging.
Currency Validation
Ensures all amounts are valid numeric values.
Browser-Based
Files processed locally. Your data never leaves your computer.
Instant Results
Get validation results in seconds, even for large files.
Common Target Import Errors
Issues you might encounter when importing Source data to Target - and how we solve them
Missing Reference Number
The RefNumber column is required for each sales receipt
(blank RefNumber)
SR-1001
Each sales receipt needs a unique reference number
Add reference numbers to all rows
Invalid Date Format
TxnDate must be in MM/DD/YYYY format
2025-01-15 or 15/01/2025
01/15/2025
QuickBooks Online requires MM/DD/YYYY date format
Reformat dates to MM/DD/YYYY
Missing Customer Name
The Customer column is required
(blank Customer)
John Smith
Every sales receipt must have a customer
Add customer names or use a default like 'Cash Sale'
Invalid Item Amount
ItemAmount contains non-numeric value
N/A or $100
100.00
Amounts must be plain numbers without currency symbols
Remove currency symbols and ensure numeric values
More credits - more savings
Buy bundles and get up to 60% off. Perfect for recurring monthly conversions.
// PRICING //
Choose the plan that fits your needs
Pay as you go
Just start processing on any tool page
$1/credit
Tools processing starts from 5 credits. Then 1 credit = 1k rows. No sign-up needed.
OR
Credit Bundles
$
/Credit
One-time purchase
- No monthly commitment
- Credits valid for one year
- Access to all tools
- Full file downloads
Monthly Bundles Pro
$
/Credit
Best for professionals and content creators
Annual Discount
Per month, billed annually:
Save 20% more
- Credits refresh monthly
- Priority processing
Purchase Credits
- Full CSV & Excel export
- Google Sheets export
- Instant browser download
for credits
256-bit SSL encryption
14-day money-back guarantee
PCI DSS compliant
Powered by Paddle
Do unused credits expire?
One-time credit bundles are valid for one year. Subscription credits refresh monthly. You can use credits across any tool, anytime.
Is my data secure?
Files process entirely in your browser. We're GDPR compliant with TLS encryption.
Can I get a refund?
Yes! Full refund within 14 days if no credits used. Partial refund for unused credits anytime. Contact sup@spreadsheetbroccoli.com.
Powered by
Paddle
Terms of service applies. VAT included where applicable.
Frequently Asked Questions
Your data never leaves your device. All files are processed entirely in your browser using client-side JavaScript - no data is stored on our servers or sent anywhere. There's no account to hack, no database storing your files, and no API connections to your bank or accounting software. You upload, convert, download, and we forget it immediately.
No payment or signup required. You can upload your file, see a free preview of the conversion results, and verify everything looks correct before paying anything. If it doesn't work for your files, you haven't wasted any money. We only charge when you're satisfied and ready to download the final converted file.
You can, but free scripts and AI often miss edge cases that break real-world data: missing SKUs, currency formatting quirks, tax calculation errors, or date format mismatches. We have battle-tested validators specifically designed for accounting software imports that catch these issues before they corrupt your books. Plus, you get instant browser-based conversion without installing Python or managing dependencies.
Required columns are RefNumber (unique reference), TxnDate (transaction date), Customer (customer name), and ItemAmount (line item amount). Optional but recommended: Product/Service, Quantity, Rate.
QuickBooks Online requires dates in MM/DD/YYYY format (e.g., 01/15/2025). Other formats like YYYY-MM-DD or DD/MM/YYYY will cause import errors.
Customer names must match existing customers in QBO or they'll be created. Names with special characters may cause issues.
Yes, use the same RefNumber for all line items belonging to one sales receipt. Each row represents one line item.
Your file is processed entirely in your browser. No data is uploaded to our servers.
QuickBooks Online only accepts MM/DD/YYYY date format for sales receipt imports. Using other formats will cause import errors.
Your CSV deposit account names must match exactly with accounts in your QuickBooks Chart of Accounts. Verify the account exists before importing.
Each sales receipt needs a unique document number. Check your CSV for duplicates and assign different reference numbers to each row.
No, remove all currency symbols from amounts before importing. QuickBooks will reject entries with dollar signs or other special characters.
Ensure each item maps to a valid Income or COGS account, not A/R or A/P accounts. Invalid mappings will prevent the entire transaction from saving.
Alternative tools for QBO Sales Receipt:
- SaaSant — Bulk import/export tool for QuickBooks and Xero transactions
- Rightworks Transaction Pro — QuickBooks CSV/Excel import/export tool with validation
- Skyvia — Cloud data integration platform with CSV/Excel import/export for QuickBooks and ...
- CSV2QBO — CSV to QBO converter for QuickBooks Online
- DocuClipper — Try The Top-Rated AI Bank Statement Converter
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