Been searching for something like this for months. Our Shopify store processes 500+ orders monthly and this handles everything perfectly. Date formats, tax columns, refunds - all correct.
QuickBooks Online Sales Receipt CSV Validator
or drop files here
CSV, XLS, XLSX
or
Invoice import blocked if Sales Tax enabled in QBO
Validate Complete
Validation Report Format
Ready for download
| $ |
|---|
+ more rows
Purchase to download full report
Records validated
Rows skipped
credits
Credits Calculation:
rows → rows (rounded to 1K) → credits
then credit per 1K rows
| Row | Column | Value | Error |
|---|---|---|---|
Showing first 50 errors. more errors not shown.
credits for all formats
CSV, Excel, Google Sheets - pay once, download any
Use credits to download
Click any download button to use your credits
All formats unlocked - download as many times as you need
Unlock Full Download
- Full CSV & Excel export
- Google Sheets export
- Instant browser download
for credits
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256-bit SSL encryption
14-day money-back guarantee
PCI DSS compliant
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What Our Users Say
works good, wish it had batch mode
I was spending 4-5 hours every month reformatting exports manually. This tool paid for itself in the first use. The preview feature helped me verify the mapping before paying.
exactly what i needed thx!!
Super straightforward. Upload, convert, download. No account needed which is nice. Would give 5 stars if they add Xero support.
saved me hours of work
My accountant was so happy when I sent her the converted file. No more back-and-forth about date formats or missing columns. Everything imported correctly on first try.
fast and easy 10/10 would recommend
Been using this for 6 months for monthly reconciliations. Handles all the edge cases - partial refunds, multi-line orders, currency conversions. Very reliable tool.
Good tool, does what it says. Interface could be bit better but conversion quality is excellent. Using it for my 3 Shopify stores.
Switched from A2X to this. Way simpler for my needs - I don't need real-time sync, just clean data once a month. This delivers exactly that.
finally!! something that works with QB desktop!!
Ready to validate your own data?
Check your sales receipt CSV for errors before importing to QuickBooks Online.
No API required
Browser-based processing
Run on Google Cloud Platform
How It Works
1
Prepare CSV File
Export or create your sales receipt CSV with required columns
2
Upload File
Drop your CSV file or click to browse
3
Review Results
See validation summary and detailed error list
4
Fix & Import
Fix any issues and import to QuickBooks Online
Your Data is Safe
Bank-Level Security
256-bit SSL encryption. Same standards as major financial institutions.
No Data Storage
Files are processed directly in browser. No calls to our servers.
GDPR Compliant
Full EU data protection compliance. Your privacy rights protected.
Why Validate Before QBO Import?
Avoid Import Failures
QuickBooks Online has strict requirements for CSV imports. Missing columns,
wrong date formats, or invalid customer names cause import rejections.
Validating first identifies exactly which rows have problems.
What This Tool Checks
We validate your sales receipt CSV against QBO requirements:
- Required columns present (RefNumber, TxnDate, Customer, ItemAmount)
- Date format correct (MM/DD/YYYY)
- Currency values valid and numeric
- No empty required fields
You get a detailed error report with row numbers to fix issues.
Common Target Import Errors
Issues you might encounter when importing Source data to Target - and how we solve them
Missing Reference Number
The RefNumber column is required for each sales receipt
(blank RefNumber)
SR-1001
Each sales receipt needs a unique reference number
Add reference numbers to all rows
Invalid Date Format
TxnDate must be in MM/DD/YYYY format
2025-01-15 or 15/01/2025
01/15/2025
QuickBooks Online requires MM/DD/YYYY date format
Reformat dates to MM/DD/YYYY
Missing Customer Name
The Customer column is required
(blank Customer)
John Smith
Every sales receipt must have a customer
Add customer names or use a default like 'Cash Sale'
Invalid Item Amount
ItemAmount contains non-numeric value
N/A or $100
100.00
Amounts must be plain numbers without currency symbols
Remove currency symbols and ensure numeric values
Why Use This Tool?
Column Validation
Checks for required columns like RefNumber, TxnDate, Customer, and ItemAmount.
Date Format Checking
Validates dates are in MM/DD/YYYY format required by QuickBooks.
Row-Level Errors
Get specific error messages with row numbers for quick debugging.
Currency Validation
Ensures all amounts are valid numeric values.
Browser-Based
Files processed locally. Your data never leaves your computer.
Instant Results
Get validation results in seconds, even for large files.
Frequently Asked Questions
Required columns are RefNumber (unique reference), TxnDate (transaction date), Customer (customer name), and ItemAmount (line item amount). Optional but recommended: Product/Service, Quantity, Rate.
QuickBooks Online requires dates in MM/DD/YYYY format (e.g., 01/15/2025). Other formats like YYYY-MM-DD or DD/MM/YYYY will cause import errors.
Customer names must match existing customers in QBO or they'll be created. Names with special characters may cause issues.
Yes, use the same RefNumber for all line items belonging to one sales receipt. Each row represents one line item.
Your file is processed entirely in your browser. No data is uploaded to our servers.