What WooCommerce export file format does this tool accept?

This tool accepts WooCommerce Orders CSV files. Export from WooCommerce and upload the CSV file directly.

Can I convert WooCommerce CSV to QuickBooks Invoice?

Yes, this tool converts WooCommerce Orders CSV exports directly to QuickBooks Invoice Import format compatible with QuickBooks Invoice.

How do I import WooCommerce orders to QuickBooks Invoice?

Export your orders from WooCommerce, upload the CSV file to this converter, then import the converted file to QuickBooks Invoice.

Import WooCommerce to QuickBooks: Complete Step-by-Step Guide

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QuickBooks Invoice Import Format

valid rows

Step-by-step guide to import WooCommerce orders, products, and customers into QuickBooks

No API required

Browser-based processing

Run on Google Cloud Platform

Download Sample WooCommerce Orders

Example WooCommerce order export

Download Sample

Tool Rating

4.7 / 5 (89 votes)

How It Works

Export from WooCommerce

Export customers, products, and orders from WooCommerce Analytics or export plugins

Convert Files

Use our converter to format each export for QuickBooks import requirements

Import Customers

Go to QuickBooks > Gear > Import Data > Customers and upload customer CSV

Import Products

Import products as Items/Services in QuickBooks for line item matching

Import Invoices

Finally, import orders as invoices - customers and items will link automatically

WooCommerce to QuickBooks Import Requirements

Import Order

Recommended import sequence: 1. Customers first - Import customer list to avoid invoice errors 2. Products second - Import items for proper line item matching 3. Invoices last - Import orders as invoices with linked customers/items

QuickBooks Import Locations

- Customers: Gear (⚙️) > Import Data > Customers - Products/Services: Gear (⚙️) > Import Data > Products and Services - Invoices: Gear (⚙️) > Import Data > Invoices (Advanced edition required)

Your Data is Safe

Bank-Level Security

256-bit SSL encryption. Same standards as major financial institutions.

No Data Storage

Files are processed directly in browser. No calls to our servers.

GDPR Compliant

Full EU data protection compliance. Your privacy rights protected.

Field Mapping

How Woocommerce Orders fields map to Quickbooks Online Invoice

Woocommerce Orders	Source Value		Quickbooks Online Invoice	Target Value	Note
`order_number`	`#12345`	→	`InvoiceNo`	`#12345`	Direct map with optional prefix
`order_date`	`2024-01-15 14:30:00`	→	`InvoiceDate`	`2024-01-15 14:30:00`	Convert to MM/DD/YYYY format
`product_name`	`Blue Widget`	→	`Item(Product/Service)`		Map to QuickBooks item
`quantity`	`2`	→	`ItemQuantity`		Direct map
`line_tax`	`5.00`	→	`ItemTaxCode`	`5.00`	Map to TAX or NON

Why Use This Tool?

Customer Import First

Pre-import customer list to avoid 'customer not found' errors when importing invoices

Product Catalog Sync

Import WooCommerce products as QuickBooks items for accurate line item tracking

Invoice Import

Convert completed orders to QuickBooks invoices with multi-line item support

Automatic Mapping

Tool handles date format conversion, customer name concatenation, and tax code mapping

Batch Processing

Import hundreds of orders at once with QuickBooks' 1000-row limit

Error Prevention

Pre-validation catches format errors before you attempt QuickBooks import

Data Transformation

Multiple line item rows aggregate into one invoice with multiple lines

One row per product in order

Key columns: order_id, product_name, quantity, line_total

N:1 — Multiple input rows aggregate to one output row

Multi-line invoice with same InvoiceNo

Invoice Line Each product becomes an invoice line

Customer name must match existing QuickBooks customer or enable auto-create

Common Invoice Import Errors

Issues you might encounter when importing Orders Export data to Invoice - and how we solve them

Customer Not Found in QuickBooks

QuickBooks rejects invoices for non-existent customers

Customer: John Doe (not in QuickBooks)

Create customer first or enable auto-create

Import customers first using the WooCommerce Customers → QuickBooks tool

Pre-sync customer list before importing invoices

Product/Service Not Found

QuickBooks requires exact item name match

Item: Blue Widget (not in QuickBooks)

Map to existing QuickBooks product/service

Import products first or use generic 'Sales' item

Create products in QuickBooks before importing

Invalid Date Format

QuickBooks requires MM/DD/YYYY format

2024-01-15 14:30:00

01/15/2024

Tool automatically converts dates

No action needed

Frequently Asked Questions

QuickBooks rejects invoice imports if the customer name doesn't exist. Some editions support auto-creating customers during invoice import, but pre-importing ensures consistent customer records without duplicates.

You can use a generic 'Sales' or 'E-commerce Revenue' item instead of specific products. However, importing products gives you better reporting on what sells and proper inventory tracking if you use QuickBooks inventory features.

QuickBooks Online Advanced edition includes native invoice CSV import. Simple Start, Essentials, and Plus editions may require third-party tools (like SaasAnt) or manual entry for invoices.

Export orders by date range from WooCommerce. Use invoice prefix (WC-2024-) to distinguish imported historical data from current orders.

CSV import doesn't include payment data. After importing invoices, you'll need to either manually apply payments or reconcile bank deposits against invoices through QuickBooks' normal bank feed workflow.