Magento to Xero Converter: Free Order Import Tool

🥦

Convert Complete

Xero Invoice Format
valid rows

Transform Magento order exports into Xero-ready invoices. Automatically format line items, customers, and taxes for seamless Xero accounting integration.

No API required
Browser-based processing
Run on Google Cloud Platform

Download Sample Orders

Example Magento orders export

Download Sample

Tool Rating

4.6 / 5 (48 votes)

How It Works

1

Export from Magento

Sales → Orders → Export (or use extension for full data)

2

Configure Xero Settings

Set your Xero account code and tax type

3

Upload & Convert

Upload Magento CSV, download Xero-ready invoice file

4

Import to Xero

Xero → Business → Import → Invoices → Upload CSV

Why Magento-Xero Integration Requires Conversion

Format Mismatch

Magento's native order export is limited (grid export only shows summary data). Xero requires specific column headers like "*ContactName", "*InvoiceDate", "*Quantity" with asterisks marking required fields. Direct import fails without proper formatting.

What This Tool Does

Converts Magento order data to Xero's strict invoice format: - Maps Magento order IDs to Xero invoice numbers - Formats dates to DD/MM/YYYY (Xero default) - Maps customer names to Xero contacts (must exist first) - Adds required Xero columns with proper headers - Validates that totals match (Xero requirement)

Your Data is Safe

Bank-Level Security

256-bit SSL encryption. Same standards as major financial institutions.

No Data Storage

Files are processed directly in browser. No calls to our servers.

GDPR Compliant

Full EU data protection compliance. Your privacy rights protected.

ISO/IEC 27001 Certified GDPR Compliant Swiss Privacy CCPA Compliant

Field Mapping

How Magento Orders fields map to Xero Invoice

Magento Orders Source Value Xero Invoice Target Value Note
ID 1001 → InvoiceNumber 1001 Order ID as invoice number
Bill-to Name John Doe → ContactName John Doe Customer name (must exist in Xero)
Purchase Date 2025-01-15 14:30:00 → InvoiceDate 01/15 14:30:00/2025 Order date in DD/MM/YYYY format
Grand Total (Purchased) 149.99 → Total Invoice grand total

Why Use This Tool?

Xero Format Compliance

Creates CSV with exact Xero headers including required field markers (*)

Customer Contact Matching

Maps Magento customers to existing Xero contact records

Date Format Conversion

Converts to DD/MM/YYYY format Xero expects (configurable by region)

Tax Type Mapping

Applies Xero tax types with configurable defaults

Total Validation

Ensures invoice totals match for Xero's strict validation

Account Code Mapping

Configure Xero account codes for revenue classification

Data Transformation

Each Magento order becomes one Xero invoice with a single line item

Input Magento Order

One row per order from Magento export

Key columns: ID, Purchase Date, Bill-to Name, Grand Total (Purchased)
1:1 — One input row creates one output row
Output Xero Invoice 1 rows per input

One invoice with single line for order total

Order Total Line Full order amount as single line item
Invoice Total = Grand Total (Purchased)

Common Sales Invoice Import Errors

Issues you might encounter when importing Orders Export data to Sales Invoice - and how we solve them

Contact Not Found in Xero

Customer name doesn't exist in Xero

ContactName: Unknown Customer
ContactName: John Doe (imported first)

Import contacts to Xero before invoices

Use contact import tool first

Invoice Total Doesn't Match Line Sum

Xero validates that Total = sum of line amounts + tax

Total: 100, Line sum: 95 (mismatch)
Total: 100, Line sum: 90.91 + Tax: 9.09 = 100

Tool recalculates to ensure totals match

Verify line items and tax in source data

Frequently Asked Questions

Magento's default grid export (Sales → Orders → grid export icon) provides basic order data. For full line item details, you may need a Magento extension like 'Order Export' or 'Advanced Order Export'. The tool works with both basic and detailed exports.
Yes, Xero requires contacts to exist before importing invoices. Export your Magento customers, import them to Xero contacts first, then import orders. Contact names must match exactly between Magento and Xero.
Xero requires ContactName, InvoiceDate, DueDate, Quantity, UnitAmount, and TaxType (marked with * in the template). The tool automatically provides all required fields. Optional fields like AccountCode help categorize revenue.
If your Magento export includes line items (requires extension), each product becomes a separate row in the Xero invoice CSV. If using basic export, the tool creates one line item per order with the total amount.
Magento refunds should be imported as Xero credit notes, which require a different import format. This tool focuses on forward sales (invoices). Handle refunds separately using Xero's credit note import.
Xero accepts DD/MM/YYYY or MM/DD/YYYY and asks for confirmation during import. The tool uses DD/MM/YYYY by default (international standard). Xero will prompt you if it detects the format.

Magento → Xero Data Ecosystem

All available data flows from Magento to Xero

Magento Orders Export Magento order grid export (basic order data)
→
Xero Sales Invoice Sales invoices for accounts receivable (B2B, payment terms)
ID → InvoiceNumber Bill-to Name → ContactName Purchase Date → InvoiceDate
B2B sales, invoiced orders, payment terms Current tool