Magento to Xero Converter: Order Import Tool

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Convert Complete

Xero Invoice Format
valid rows

Transform Magento order exports into Xero-ready invoices. Automatically format line items, customers, and taxes for seamless Xero accounting integration.

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Download Sample Orders

Example Magento orders export

Download Sample

How to Convert Magento → Xero

1

Export from Magento

Sales → Orders → Export

2

Upload and Configure

Upload Orders Export CSV and choose Sales Invoice format

3

Preview and Download

Review converted data, download Xero-ready file

4

Import to Xero

Business → Invoices → Import → Upload CSV

Output is in Xero Invoice format — ready to import directly, no manual reformatting needed.

Magento → Xero Conversion Questions

What Magento export do I need?

Magento's default grid export (Sales → Orders → grid export icon) provides basic order data. For full line item details, you may need a Magento extension like 'Order Export' or 'Advanced Order Export'. The tool works with both basic and detailed exports.

Do contacts need to exist in Xero first?

Yes, Xero requires contacts to exist before importing invoices. Export your Magento customers, import them to Xero contacts first, then import orders. Contact names must match exactly between Magento and Xero.

What are Xero's required fields?

Xero requires ContactName, InvoiceDate, DueDate, Quantity, UnitAmount, and TaxType (marked with * in the template). The tool automatically provides all required fields. Optional fields like AccountCode help categorize revenue.

Why Use the Magento → Xero Converter?

Xero Format Compliance

Creates CSV with exact Xero headers including required field markers (*)

Customer Contact Matching

Maps Magento customers to existing Xero contact records

Date Format Conversion

Converts to DD/MM/YYYY format Xero expects (configurable by region)

Tax Type Mapping

Applies Xero tax types with configurable defaults

Total Validation

Ensures invoice totals match for Xero's strict validation

Account Code Mapping

Configure Xero account codes for revenue classification

Why Magento-Xero Integration Requires Conversion

Format Mismatch

Magento's native order export is limited (grid export only shows summary data). Xero requires specific column headers like "*ContactName", "*InvoiceDate", "*Quantity" with asterisks marking required fields. Direct import fails without proper formatting.

What This Tool Does

Converts Magento order data to Xero's strict invoice format: - Maps Magento order IDs to Xero invoice numbers - Formats dates to DD/MM/YYYY (Xero default) - Maps customer names to Xero contacts (must exist first) - Adds required Xero columns with proper headers - Validates that totals match (Xero requirement)

Field Mapping

How Magento Orders fields map to Xero Invoice

Magento Orders Source Value Xero Invoice Target Value Note
ID 1001 → InvoiceNumber 1001 Order ID as invoice number
Bill-to Name John Doe → ContactName John Doe Customer name (must exist in Xero)
Purchase Date 2025-01-15 14:30:00 → InvoiceDate 01/15 14:30:00/2025 Order date in DD/MM/YYYY format
Grand Total (Purchased) 149.99 → Total Invoice grand total

Your Magento → Xero Conversion is Secure

Browser-Only Processing

All conversion runs in your browser. Files are never uploaded to any server.

No Data Retention

Nothing is stored after conversion. Close the tab and your data is gone.

GDPR Compliant

Full EU data protection compliance. Your privacy rights are fully protected.

Data Transformation

Each Magento order becomes one Xero invoice with a single line item

Input Magento Order

One row per order from Magento export

Key columns: ID, Purchase Date, Bill-to Name, Grand Total (Purchased)
1:1 — One input row creates one output row
Output Xero Invoice 1 rows per input

One invoice with single line for order total

Order Total Line Full order amount as single line item
Invoice Total = Grand Total (Purchased)

Common Sales Invoice Import Errors

Issues you might encounter when importing Orders Export data to Sales Invoice - and how we solve them

Contact Not Found in Xero

Customer name doesn't exist in Xero

ContactName: Unknown Customer
ContactName: John Doe (imported first)

Import contacts to Xero before invoices

Use contact import tool first

Invoice Total Doesn't Match Line Sum

Xero validates that Total = sum of line amounts + tax

Total: 100, Line sum: 95 (mismatch)
Total: 100, Line sum: 90.91 + Tax: 9.09 = 100

Tool recalculates to ensure totals match

Verify line items and tax in source data

More credits - more savings

Buy bundles and get up to 60% off. Perfect for recurring monthly conversions.

Frequently Asked Questions

You can, but free scripts and AI often miss edge cases that break real-world data: missing SKUs, currency formatting quirks, tax calculation errors, or date format mismatches. We have battle-tested validators specifically designed for accounting software imports that catch these issues before they corrupt your books. Plus, you get instant browser-based conversion without installing Python or managing dependencies.
Magento's default grid export (Sales → Orders → grid export icon) provides basic order data. For full line item details, you may need a Magento extension like 'Order Export' or 'Advanced Order Export'. The tool works with both basic and detailed exports.
Yes, Xero requires contacts to exist before importing invoices. Export your Magento customers, import them to Xero contacts first, then import orders. Contact names must match exactly between Magento and Xero.
Xero requires ContactName, InvoiceDate, DueDate, Quantity, UnitAmount, and TaxType (marked with * in the template). The tool automatically provides all required fields. Optional fields like AccountCode help categorize revenue.
If your Magento export includes line items (requires extension), each product becomes a separate row in the Xero invoice CSV. If using basic export, the tool creates one line item per order with the total amount.
Magento refunds should be imported as Xero credit notes, which require a different import format. This tool focuses on forward sales (invoices). Handle refunds separately using Xero's credit note import.
Xero accepts DD/MM/YYYY or MM/DD/YYYY and asks for confirmation during import. The tool uses DD/MM/YYYY by default (international standard). Xero will prompt you if it detects the format.
Our converter lets you configure a default Xero tax type (e.g., 'Tax on Sales' or 'GST on Income') that gets applied to all line items during conversion. Set your tax type in the tool options to match your Xero tax settings, and the output CSV will include the correct tax mapping automatically.
Our converter uses Magento order IDs as Xero invoice numbers, making it easy to identify and prevent duplicates. Use the 'Complete Orders Only' filter to import only finalized orders, and Xero will flag any duplicate invoice numbers during import.
Yes. Our converter preserves the currency from your Magento export. Ensure multi-currency is enabled in Xero (Settings > Preferences), and set up separate accounts for each currency if needed. The converted CSV retains the original currency values for accurate Xero import.
Common issues include price rounding differences, customer name mismatches, and tax type formatting. Our converter handles column mapping and date formatting automatically. Ensure your Xero contacts match Magento customer names exactly, and verify your tax type setting before converting.

Magento → Xero Data Ecosystem

All available data flows from Magento to Xero

Magento Orders Export Magento order grid export (basic order data)
→
Xero Sales Invoice Sales invoices for accounts receivable (B2B, payment terms)
ID → InvoiceNumber Bill-to Name → ContactName Purchase Date → InvoiceDate
B2B sales, invoiced orders, payment terms Current tool

Learn More:

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