Most of my clients run Magento 2 and use Xero for accounting. I convert their monthly order exports to Xero invoice format with GST on Income as the tax type. The asterisk-prefixed headers pass Xero validation every time and contact matching works cleanly.
Magento to Xero Converter: Order Import Tool
or drop files here .csv, .xls, .xlsx, .xlsm (up to 50 MB)
Free 5-row preview · No sign-up required
Invoice import blocked if Sales Tax enabled in QBO
Convert Complete
Your converted file is ready!
Download now before closing this page
Xero Invoice Format
Showing valid rows only (download includes all rows + errors)
All rows valid
| $ |
|---|
+ more rows
valid rows
invalid rows skipped from preview
credits
| Row | Column | Value | Error |
|---|---|---|---|
Showing first 50 errors. more errors not shown.
more errors hidden. Download the full validation report to see all errors.
Validation Report Download
The download includes your original file with an added "Validation Error" column showing error messages for each row. Valid rows have an empty error column.
• credits
Use credits to download
Click any download button to use your credits
- Full CSV & Excel export
- Google Sheets export
- Instant browser download
for credits
One-time payment
256-bit SSL encryption
14-day money-back guarantee
PCI DSS compliant
Powered by Paddle
Want to save on credits?
Buy bundles and get up to 27% off. Perfect for recurring monthly conversions.
Liked the preview?
Upload your actual file to get the real conversion
Transform Magento order exports into Xero-ready invoices. Automatically format line items, customers, and taxes for seamless Xero accounting integration.
Free preview — then from $5. Save with bundles.
Free preview before you pay
Files never leave your browser
No account needed to start
How to Convert Magento → Xero
1
Export from Magento
Sales → Orders → Export
2
Upload and Configure
Upload Orders Export CSV and choose Sales Invoice format
3
Preview and Download
Review converted data, download Xero-ready file
4
Import to Xero
Business → Invoices → Import → Upload CSV
Output is in Xero Invoice format — ready to import directly, no manual reformatting needed.
How People Use Magento → Xero
We build Magento stores and our clients always ask how to get orders into Xero. I show them the conversion workflow: export completed orders, convert to Xero invoice CSV, import. The account code mapping puts revenue in the right Xero category automatically.
Our Magento store serves international customers and we needed multi-currency invoices in Xero. The conversion preserves the original currency from the Magento export and formats dates to DD/MM/YYYY. Month-end close dropped from three days to one.
Magento → Xero Conversion Questions
What Magento export do I need?
Magento's default grid export (Sales → Orders → grid export icon) provides basic order data. For full line item details, you may need a Magento extension like 'Order Export' or 'Advanced Order Export'. The tool works with both basic and detailed exports.
Do contacts need to exist in Xero first?
Yes, Xero requires contacts to exist before importing invoices. Export your Magento customers, import them to Xero contacts first, then import orders. Contact names must match exactly between Magento and Xero.
What are Xero's required fields?
Xero requires ContactName, InvoiceDate, DueDate, Quantity, UnitAmount, and TaxType (marked with * in the template). The tool automatically provides all required fields. Optional fields like AccountCode help categorize revenue.
Why Use the Magento → Xero Converter?
Xero Format Compliance
Creates CSV with exact Xero headers including required field markers (*)
Customer Contact Matching
Maps Magento customers to existing Xero contact records
Date Format Conversion
Converts to DD/MM/YYYY format Xero expects (configurable by region)
Tax Type Mapping
Applies Xero tax types with configurable defaults
Total Validation
Ensures invoice totals match for Xero's strict validation
Account Code Mapping
Configure Xero account codes for revenue classification
Why Magento-Xero Integration Requires Conversion
Format Mismatch
Magento's native order export is limited (grid export only shows summary data).
Xero requires specific column headers like "*ContactName", "*InvoiceDate", "*Quantity"
with asterisks marking required fields. Direct import fails without proper formatting.
What This Tool Does
Converts Magento order data to Xero's strict invoice format:
- Maps Magento order IDs to Xero invoice numbers
- Formats dates to DD/MM/YYYY (Xero default)
- Maps customer names to Xero contacts (must exist first)
- Adds required Xero columns with proper headers
- Validates that totals match (Xero requirement)
Field Mapping
How Magento Orders fields map to Xero Invoice
| Magento Orders | Source Value | Xero Invoice | Target Value | Note | |
|---|---|---|---|---|---|
ID |
1001 |
→ | InvoiceNumber |
1001
|
Order ID as invoice number |
Bill-to Name |
John Doe |
→ | ContactName |
John Doe
|
Customer name (must exist in Xero) |
Purchase Date |
2025-01-15 14:30:00 |
→ | InvoiceDate |
01/15 14:30:00/2025
|
Order date in DD/MM/YYYY format |
Grand Total (Purchased) |
149.99 |
→ | Total |
|
Invoice grand total |
Your Magento → Xero Conversion is Secure
Browser-Only Processing
All conversion runs in your browser. Files are never uploaded to any server.
No Data Retention
Nothing is stored after conversion. Close the tab and your data is gone.
GDPR Compliant
Full EU data protection compliance. Your privacy rights are fully protected.
Data Transformation
Each Magento order becomes one Xero invoice with a single line item
Input
Magento Order
One row per order from Magento export
Key columns:
ID,
Purchase Date,
Bill-to Name,
Grand Total (Purchased)
1:1 — One input row creates one output row
Output
Xero Invoice
1 rows per
input
One invoice with single line for order total
Order Total Line
Full order amount as single line item
Invoice Total = Grand Total (Purchased)
Common Sales Invoice Import Errors
Issues you might encounter when importing Orders Export data to Sales Invoice - and how we solve them
Contact Not Found in Xero
Customer name doesn't exist in Xero
ContactName: Unknown Customer
ContactName: John Doe (imported first)
Import contacts to Xero before invoices
Use contact import tool first
Invoice Total Doesn't Match Line Sum
Xero validates that Total = sum of line amounts + tax
Total: 100, Line sum: 95 (mismatch)
Total: 100, Line sum: 90.91 + Tax: 9.09 = 100
Tool recalculates to ensure totals match
Verify line items and tax in source data
More credits - more savings
Buy bundles and get up to 60% off. Perfect for recurring monthly conversions.
Frequently Asked Questions
You can, but free scripts and AI often miss edge cases that break real-world data: missing SKUs, currency formatting quirks, tax calculation errors, or date format mismatches. We have battle-tested validators specifically designed for accounting software imports that catch these issues before they corrupt your books. Plus, you get instant browser-based conversion without installing Python or managing dependencies.
Magento's default grid export (Sales → Orders → grid export icon) provides basic order data. For full line item details, you may need a Magento extension like 'Order Export' or 'Advanced Order Export'. The tool works with both basic and detailed exports.
Yes, Xero requires contacts to exist before importing invoices. Export your Magento customers, import them to Xero contacts first, then import orders. Contact names must match exactly between Magento and Xero.
Xero requires ContactName, InvoiceDate, DueDate, Quantity, UnitAmount, and TaxType (marked with * in the template). The tool automatically provides all required fields. Optional fields like AccountCode help categorize revenue.
If your Magento export includes line items (requires extension), each product becomes a separate row in the Xero invoice CSV. If using basic export, the tool creates one line item per order with the total amount.
Magento refunds should be imported as Xero credit notes, which require a different import format. This tool focuses on forward sales (invoices). Handle refunds separately using Xero's credit note import.
Xero accepts DD/MM/YYYY or MM/DD/YYYY and asks for confirmation during import. The tool uses DD/MM/YYYY by default (international standard). Xero will prompt you if it detects the format.
Our converter lets you configure a default Xero tax type (e.g., 'Tax on Sales' or 'GST on Income') that gets applied to all line items during conversion. Set your tax type in the tool options to match your Xero tax settings, and the output CSV will include the correct tax mapping automatically.
Our converter uses Magento order IDs as Xero invoice numbers, making it easy to identify and prevent duplicates. Use the 'Complete Orders Only' filter to import only finalized orders, and Xero will flag any duplicate invoice numbers during import.
Yes. Our converter preserves the currency from your Magento export. Ensure multi-currency is enabled in Xero (Settings > Preferences), and set up separate accounts for each currency if needed. The converted CSV retains the original currency values for accurate Xero import.
Common issues include price rounding differences, customer name mismatches, and tax type formatting. Our converter handles column mapping and date formatting automatically. Ensure your Xero contacts match Magento customer names exactly, and verify your tax type setting before converting.
Magento → Xero Data Ecosystem
All available data flows from Magento to Xero
🥦
Quick question before you go
Help us improve—what stopped you today?
🎉
Thank you!
Enter your email to claim your welcome bonus