How-To Guide

7 min read

How to Export Orders from Magento (2026 Guide)

Follow these steps to export your Magento orders as a CSV file. Once exported, you can use any of our converter tools to transform the data for your target system.

Export Steps

Log in to the Magento Admin Panel

Open your browser and navigate to your Magento 2 admin URL, typically at yoursite.com/admin. Enter your administrator username and password. You need admin or sales manager permissions to access the order export functionality.

Navigate to the Orders grid

In the left sidebar menu, click on Sales to expand the submenu, then click on Orders. This opens the orders grid page showing all orders with columns for ID, Purchase Date, Bill-to Name, Ship-to Name, Grand Total, Status, and other configured fields.

Magento 2 admin panel Sales Orders grid showing the order list with ID, date, customer, total, and status columns — The Magento Orders grid displays all orders with filtering and export options.

Filter orders as needed

Use the filter controls at the top of the orders grid to narrow down your export. You can filter by date range, order status, customer name, or grand total. Click Apply Filters to update the grid with only the orders matching your criteria.

Tip: To export orders for a specific accounting period, use the Purchase Date filter to set the start and end dates of the period.

Magento 2 orders grid filter controls showing date range, status, and customer name filter options — Use the filter controls to narrow down orders before exporting.

Configure grid columns

Click the Columns dropdown above the grid to select which columns appear in the export. Enable or disable columns such as Purchase Point, Bill-to Name, Ship-to Name, Grand Total, and Status. Only visible grid columns will be included in the exported file.

Export to CSV

Locate the Export dropdown at the top of the orders grid. Click the dropdown and select CSV as the export format. Then click the Export button next to it. Magento will generate the CSV file with all currently filtered and visible orders.

Magento 2 Export dropdown showing CSV format selection with the Export button — Select CSV from the Export dropdown and click Export to generate the file.

Download the CSV file

Your browser will automatically download the generated CSV file. The filename typically includes a timestamp to help you identify when the export was created. Save the file to a known location on your computer.

Warning: The Magento grid export only includes basic order summary data. It does not include line item details such as individual product names, quantities, or prices. Line item detail is not available in the native Magento export.

Verify the exported data

Open the CSV file in Google Sheets or a spreadsheet application to verify the data. Check that order IDs, dates, customer names, totals, and statuses are correct. Each order appears as a single row since this is a grid-level export without line item detail.

Tip: If you need line item detail for accounting imports, the Magento REST API can provide full order data including product-level details programmatically.

Required Orders Fields

Field	Type	Description	Example
ID	Number	Order ID	1001
Purchase Date	Date/Time	Order creation date	2025-01-15 14:30:00
Bill-to Name	Text	Billing customer name	John Doe
Grand Total (Purchased)	Currency	Grand total in order currency	149.99
Status	Text	Order status	Complete

Your Magento export must include these fields for successful conversion.

Next Step Once you have exported your orders, use one of the converter tools below to transform your file.

Frequently Asked Questions

Magento exports orders as a CSV (Comma Separated Values) file, which can be opened in Excel or Google Sheets.

The file is usually downloaded to your browser's default Downloads folder. Check your Downloads folder or look for the download notification.