Been searching for something like this for months. Our Shopify store processes 500+ orders monthly and this handles everything perfectly. Date formats, tax columns, refunds - all correct.
Connect Stripe Invoices to Xero — Subscription Billing Sync
or drop .csv, .xls, .xlsx files here
or
Invoice import blocked if Sales Tax enabled in QBO
Connect Complete
Xero Sales Invoice Format
Showing valid rows only (download includes all rows + errors)
All rows valid
| $ |
|---|
+ more rows
connected
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credits
Credits Calculation:
rows → rows (rounded to 1K) → credits
then credit per 1K rows
| Row | Column | Value | Error |
|---|---|---|---|
Showing first 50 errors. more errors not shown.
more errors hidden. Download the full validation report to see all errors.
Validation Report Download
The download includes your original file with an added "Validation Error" column showing error messages for each row. Valid rows have an empty error column.
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- Full CSV & Excel export
- Google Sheets export
- Instant browser download
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One-time payment
256-bit SSL encryption
14-day money-back guarantee
PCI DSS compliant
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What Our Users Say
works good, wish it had batch mode
I was spending 4-5 hours every month reformatting exports manually. This tool paid for itself in the first use. The preview feature helped me verify the mapping before paying.
exactly what i needed thx!!
Super straightforward. Upload, convert, download. No account needed which is nice. Would give 5 stars if they add Xero support.
saved me hours of work
My accountant was so happy when I sent her the converted file. No more back-and-forth about date formats or missing columns. Everything imported correctly on first try.
fast and easy 10/10 would recommend
Been using this for 6 months for monthly reconciliations. Handles all the edge cases - partial refunds, multi-line orders, currency conversions. Very reliable tool.
Good tool, does what it says. Interface could be bit better but conversion quality is excellent. Using it for my 3 Shopify stores.
Switched from A2X to this. Way simpler for my needs - I don't need real-time sync, just clean data once a month. This delivers exactly that.
finally!! something that works with QB desktop!!
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PCI DSS compliant
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How are credits calculated?
Credits are based on rows in your file. Each tool shows its rate (e.g., 2,000 rows = 4 credits). We round up to the nearest step. Minimum 1 credit per conversion.
Is my data secure?
Files process entirely in your browser. We're GDPR compliant with TLS encryption.
Can I get a refund?
Yes! Full refund within 14 days if no credits used. Partial refund for unused credits anytime. Contact sup@spreadsheetbroccoli.com.
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Ready to connect your own data?
Connect Stripe Billing invoices to Xero sales invoice format. Perfect for SaaS and subscription businesses.
No API required
Browser-based processing
Run on Google Cloud Platform
How It Works
1
Export
Stripe Dashboard → Billing → Invoices → Export
2
Upload
Upload and configure options
3
Preview
Review converted invoices
4
Import
Xero → Business → Sales → Import
Your Data is Safe
Bank-Level Security
256-bit SSL encryption. Same standards as major financial institutions.
No Data Storage
Files are processed directly in browser. No calls to our servers.
GDPR Compliant
Full EU data protection compliance. Your privacy rights protected.
Field Mapping
How Stripe Invoices fields map to Xero Invoice
| Stripe Invoices | Source Value | Xero Invoice | Target Value | Note | |
|---|---|---|---|---|---|
Created |
2025-01-10 |
→ | InvoiceDate |
01/10/2025
|
Invoice creation date |
Due Date |
2025-02-10 |
→ | DueDate |
2025-02-10
|
Payment due date |
Description |
Monthly subscription |
→ | Description |
Monthly subscription
|
Line item description |
Tax |
0.00 |
→ | TaxAmount |
0.00
|
Tax amount (overrides Xero calc) |
Currency |
usd |
→ | Currency |
usd
|
3-letter ISO code (uppercase) |
id |
in_1H3zYuQg123abc |
→ | Reference |
in_1H3zYuQg123abc
|
Stripe invoice ID for reference |
Syncing Stripe Billing with Xero
The Subscription Accounting Challenge
Stripe Billing generates invoices automatically for subscriptions. These invoices
need to appear in Xero for proper accounts receivable tracking and revenue recognition.
Manual entry is error-prone and time-consuming.
What This Tool Does
We convert Stripe invoices to Xero's sales invoice format:
- Invoice numbers with configurable prefix
- Customer names mapped to Xero contacts
- Billing period dates in description
- Tax amounts preserved
Import once, and your AR matches your payment processor.
Common Sales Invoice Import Errors
Issues you might encounter when importing Invoices Export data to Sales Invoice - and how we solve them
Contact Not Found in Xero
ContactName must match existing Xero contact exactly
Import customers first using Stripe Customers → Xero Contacts
Verify customer names match between systems
Duplicate Invoice Number
InvoiceNumber already exists in Xero
We prefix with STRP- to avoid collisions
Check for existing invoices with same number
Tax Type Not Configured
TaxType must exactly match Xero's configured rates
Configure tax rates in Xero first, then set default here
Use 'Tax Exempt' or match your Xero tax rate names
Why Use This Tool?
Invoice Mapping
Invoice numbers, dates, and amounts mapped to Xero format.
Subscription Periods
Billing period dates included in invoice descriptions.
Tax Handling
Stripe tax amounts preserved in Xero TaxAmount field.
Status Filtering
Choose which invoice statuses to import.
Customer Linking
Invoices linked to Xero contacts by customer name.
Browser Privacy
All conversion happens locally in your browser.
Frequently Asked Questions
Yes. Xero requires the ContactName to match an existing contact. Import Stripe customers to Xero contacts first using our Customers → Contacts tool.
Set the Tax Type to match your Xero tax rate name exactly (e.g., 'Tax Exempt', '20% (VAT on Income)'). The Stripe tax amount will override Xero's calculation.
For historical records, yes. For ongoing sync, you may want open invoices only to avoid duplicate payment records.
Stripe → Xero Data Ecosystem
All available data flows from Stripe to Xero
Stripe
Balance Transactions Export
Complete financial ledger: charges, refunds, fees, payouts, disputes
→
Xero
Bank Statement
Bank transactions for reconciliation
Created (UTC) → Date
Amount (Gross) → Amount (Row 1)
Fee → Amount (Row 2)
Stripe
Customers Export
Customer profiles with contact info and addresses
→
Xero
Contact
Customer or supplier contact records
Name → Name
Email → EmailAddress
Phone → PhoneNumber
Stripe
Invoices Export
Invoice records with amounts, dates, and status
→
Xero
Sales Invoice
Sales invoices for accounts receivable (B2B, payment terms)
Number / id → InvoiceNumber
Customer Name / Email → ContactName
Created → InvoiceDate
Stripe
Payments Export
Payment charges with fees, customer info, and card details
→
Xero
Bank Statement
Bank transactions for reconciliation
Created (UTC) → Date
Amount / Net → Amount
Customer Name / Email → Payee
Stripe
Payouts Export
Bank deposits with amounts, dates, and status
→
Xero
Bank Statement
Bank transactions for reconciliation
Arrival Date → Date
Amount → Amount
Description → Payee