What Stripe export file format does this tool accept?

This tool accepts Stripe Invoices CSV files. Export from Stripe and upload the CSV file directly.

Can I convert Stripe CSV to Xero Sales?

Yes, this tool converts Stripe Invoices CSV exports directly to Xero Sales Invoice format compatible with Xero Sales.

How do I import Stripe invoices to Xero Sales?

Export your invoices from Stripe, upload the CSV file to this converter, then import the converted file to Xero Sales.

Stripe Xero Invoice Integration — Subscription Billing Sync

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Xero Sales Invoice Format

valid rows

Integrate Stripe Billing invoices with Xero sales invoice format. Perfect for SaaS and subscription businesses.

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Download Sample

Sample invoices CSV

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Tool Rating

4.5 / 5 (66 votes)

How Integration Works

Export from Stripe

Invoicing → Invoices → Export

Upload and Configure

Upload Invoices Export CSV and choose Sales Invoice format

Preview and Download

Review converted data, download Xero-ready file

Import to Xero

Business → Invoices → Import → Upload CSV

Your file is ready for Xero Sales Invoice — just upload it, no extra steps needed.

How People Use This

Stripe Billing generates our invoices automatically but Xero had no visibility into our accounts receivable. This Stripe Xero invoice integration maps the invoice numbers, customer names, and billing periods so our AR in Xero matches the payment processor exactly.

Most of my clients run Stripe Billing but need proper invoice records in Xero for revenue recognition. I sync customers first using the contacts tool, then integrate invoices. The configurable prefix prevents number collisions with invoices already in Xero.

One of my clients needed three years of historical Stripe invoices in Xero for an audit. The billing integration handled paid and open invoices with correct dates and tax amounts. It saved us from manually entering over 2,000 invoice records.

Integration Questions Answered

Do I need to import customers first?

Yes. Xero requires the ContactName to match an existing contact. Import Stripe customers to Xero contacts first using our Customers → Contacts tool.

Should I import paid invoices?

For historical records, yes. For ongoing sync, you may want open invoices only to avoid duplicate payment records.

Can I sync subscription invoices from Stripe?

Our converter handles Stripe Billing invoices by transforming your Stripe invoice export into Xero sales invoice format, including invoice numbers, customer info, and billing periods. No subscription needed for comprehensive invoice syncing.

Syncing Stripe Billing with Xero

The Subscription Accounting Challenge

Stripe Billing generates invoices automatically for subscriptions. These invoices need to appear in Xero for proper accounts receivable tracking and revenue recognition. Manually entering each invoice is error-prone and time-consuming. Importing Stripe invoices to Xero in bulk solves this problem.

What This Tool Does

We convert Stripe invoices to Xero's sales invoice format: - Invoice numbers with configurable prefix - Customer names mapped to Xero contacts - Billing period dates in description - Tax amounts preserved Import once, and your AR matches your payment processor.

Seamless and Secure Integration

Automatic Column Matching

Fields from your source file are mapped to the right columns in the target format. No manual work needed.

Runs in Your Browser

Integration runs entirely in your browser. No third-party access to your data.

GDPR Compliant

No data leaves your machine. Full EU privacy compliance.

More credits - more savings

Buy bundles and get up to 60% off. Perfect for recurring monthly conversions.

Field Mapping

How Stripe Invoices fields map to Xero Invoice

Stripe Invoices	Source Value		Xero Invoice	Target Value	Note
`Created`	`2025-01-10`	→	`InvoiceDate`	`01/10/2025`	Invoice creation date
`Due Date`	`2025-02-10`	→	`DueDate`	`2025-02-10`	Payment due date
`Description`	`Monthly subscription`	→	`Description`	`Monthly subscription`	Line item description
`Tax`	`0.00`	→	`TaxAmount`	`0.00`	Tax amount (overrides Xero calc)
`Currency`	`usd`	→	`Currency`	`usd`	3-letter ISO code (uppercase)
`id`	`in_1H3zYuQg123abc`	→	`Reference`	`in_1H3zYuQg123abc`	Stripe invoice ID for reference

Why Automate the Data Transfer?

Invoice Mapping

Invoice numbers, dates, and amounts mapped to Xero format.

Subscription Periods

Billing period dates included in invoice descriptions.

Tax Handling

Stripe tax amounts preserved in Xero TaxAmount field.

Status Filtering

Choose which invoice statuses to import.

Customer Linking

Invoices linked to Xero contacts by customer name.

Browser Privacy

All conversion happens locally in your browser.

Data Transformation

Each Stripe invoice becomes one Xero sales invoice

One row per invoice from Stripe invoices export

Key columns: Number, id, Created, Due Date, Total, Customer Email

1:1 — One input row creates one output row

One invoice with STRP- prefix for uniqueness

Invoice Line Single line invoice with amount and tax

InvoiceNumber prefixed with STRP-; ContactName matches existing contact; void invoices excluded

Common Sales Invoice Import Errors

Issues you might encounter when importing Invoices Export data to Sales Invoice - and how we solve them

Contact Not Found in Xero

ContactName must match existing Xero contact exactly

Import customers first using Stripe Customers → Xero Contacts

Verify customer names match between systems

Duplicate Invoice Number

InvoiceNumber already exists in Xero

We prefix with STRP- to avoid collisions

Check for existing invoices with same number

Tax Type Not Configured

TaxType must exactly match Xero's configured rates

Configure tax rates in Xero first, then set default here

Use 'Tax Exempt' or match your Xero tax rate names

Frequently Asked Questions

Your data never leaves your device. All files are processed entirely in your browser using client-side JavaScript - no data is stored on our servers or sent anywhere. There's no account to hack, no database storing your files, and no API connections to your bank or accounting software. You upload, convert, download, and we forget it immediately.

No payment or signup required. You can upload your file, see a free preview of the conversion results, and verify everything looks correct before paying anything. If it doesn't work for your files, you haven't wasted any money. We only charge when you're satisfied and ready to download the final converted file.

You can, but free scripts and AI often miss edge cases that break real-world data: missing SKUs, currency formatting quirks, tax calculation errors, or date format mismatches. We have battle-tested validators specifically designed for accounting software imports that catch these issues before they corrupt your books. Plus, you get instant browser-based conversion without installing Python or managing dependencies.

Yes. Xero requires the ContactName to match an existing contact. Import Stripe customers to Xero contacts first using our Customers → Contacts tool.

Set the Tax Type to match your Xero tax rate name exactly (e.g., 'Tax Exempt', '20% (VAT on Income)'). The Stripe tax amount will override Xero's calculation.

For historical records, yes. For ongoing sync, you may want open invoices only to avoid duplicate payment records.

Payments sync automatically and appear in Xero within moments. The official Xero-Stripe integration provides real-time transaction data syncing, though third-party tools may batch daily.

Yes, the integration automatically creates separate entries for the invoice amount and Stripe processing fees. Verify fee tracking in your reconciliation settings to ensure accuracy.

Stripe and Xero apply different exchange rates. Ensure currency settings match in both platforms and use the exchange rate provided by Stripe when reconciling multi-currency transactions.

Refunds automatically sync to Xero and appear in your bank feed. Create a corresponding credit note in Xero to match the refund amount.

First check your connection status in Xero settings. Verify country settings, bank accounts, and currencies match in both platforms. Most issues stem from setup mismatches.

Yes, the integration adds a Pay Now button to your invoices. Customers can pay instantly via credit card, debit card, Apple Pay, or Google Pay.

Export your invoices CSV from Stripe Dashboard (Billing → Invoices → Export), upload to our converter to map invoice numbers, customer names, and billing periods into Xero sales invoice format, then import via Xero's invoice import.