Been searching for something like this for months. Our Shopify store processes 500+ orders monthly and this handles everything perfectly. Date formats, tax columns, refunds - all correct.
Reconcile Amazon Seller in Xero — Complete Settlement Matching
or drop .csv, .txt, .xls, .xlsx files here
or
Invoice import blocked if Sales Tax enabled in QBO
Reconcile Complete
Xero Bank Statement Format
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What Our Users Say
works good, wish it had batch mode
I was spending 4-5 hours every month reformatting exports manually. This tool paid for itself in the first use. The preview feature helped me verify the mapping before paying.
exactly what i needed thx!!
Super straightforward. Upload, convert, download. No account needed which is nice. Would give 5 stars if they add Xero support.
saved me hours of work
My accountant was so happy when I sent her the converted file. No more back-and-forth about date formats or missing columns. Everything imported correctly on first try.
fast and easy 10/10 would recommend
Been using this for 6 months for monthly reconciliations. Handles all the edge cases - partial refunds, multi-line orders, currency conversions. Very reliable tool.
Good tool, does what it says. Interface could be bit better but conversion quality is excellent. Using it for my 3 Shopify stores.
Switched from A2X to this. Way simpler for my needs - I don't need real-time sync, just clean data once a month. This delivers exactly that.
finally!! something that works with QB desktop!!
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Ready to reconcile your own data?
Reconcile your Amazon Seller settlements in Xero. Match settlement deposits to bank, track FBA fees, and close your books accurately.
No API required
Browser-based processing
Run on Google Cloud Platform
How It Works
1
Download Settlement
Seller Central → Reports → Payments → Settlement Reports → Download V2
2
Convert
Upload here, select your Xero region and fee options
3
Import to Xero
Import to Amazon Clearing Account in Xero
4
Reconcile
Match settlement deposits to your bank account
Why Amazon Reconciliation Is Challenging
The Settlement Report Nightmare
Amazon deposits a single lump sum that represents hundreds of orders, refunds,
FBA fees, referral fees, storage fees, advertising costs, and adjustments.
Your bank shows $5,000 deposited, but what does that represent?
The Settlement Report V2 has dozens of fee types, and each order has multiple line items.
Without decoding this, proper bookkeeping is nearly impossible.
How This Tool Helps
We decode Amazon Settlement Reports into Xero bank statement format:
- Gross sales recognized as revenue
- FBA fees, referral fees, and shipping fees as separate expenses
- Refunds as revenue reductions
- Net settlement matches your bank deposit
Import to your Amazon Clearing Account in Xero, match to bank deposits,
and have complete visibility into Amazon's fee structure.
Your Data is Safe
Bank-Level Security
256-bit SSL encryption. Same standards as major financial institutions.
No Data Storage
Files are processed directly in browser. No calls to our servers.
GDPR Compliant
Full EU data protection compliance. Your privacy rights protected.
Field Mapping
How Amazon_Seller Settlements fields map to Xero Bank Statement
| Amazon_Seller Settlements | Source Value | Xero Bank Statement | Target Value | Note | |
|---|---|---|---|---|---|
amount |
-15.00 |
→ | Amount |
-15.00
|
Positive=received, Negative=paid |
transaction-type |
Order |
→ | Payee |
Shopify Payout
|
Transaction type as payee |
amount-description |
Commission |
→ | Description |
Commission
|
Fee type description |
order-id |
111-1234567-1234567 |
→ | Reference |
111-1234567-1234567
|
Amazon order reference |
Why Use This Tool?
Settlement Decoding
Amazon's complex V2 flat file decoded into clear transactions.
Fee Breakdown
FBA fees, referral fees, shipping, storage tracked separately.
Multi-Marketplace
Handle settlements across US, UK, EU, and other marketplaces.
Order Tracking
Order IDs and SKUs preserved for audit trail.
Refund Handling
Refunds and reimbursements properly accounted.
Browser Processing
Financial data processed locally. Never sent to external servers.
Common Bank Statement Import Errors
Issues you might encounter when importing Settlement Report V2 data to Bank Statement - and how we solve them
Invalid Date Format
Xero requires regional date format
2025-01-15T00:00:00+00:00
15/01/2025 (UK) or 01/15/2025 (US)
Select correct region in processing options
Re-export with correct region setting
Wrong Report Type
Using Orders report instead of Settlement report
Orders report with item-price column
Settlement report with amount-description
Use Settlement Report V2 from Payments section
Go to Reports → Payments → Date Range Reports
Character Encoding Issue
Amazon uses ISO 8859-1, not UTF-8
Garbled text or ??? characters
Proper text display
We auto-detect encoding during processing
Don't open in Excel before uploading
Frequently Asked Questions
Use the Settlement Report V2 (Flat File). It contains the most detail and is required for proper fee breakdown. Available in Reports → Payments → Settlement Reports.
Each marketplace settlement is a separate report. Process each one individually or combine them before import if they deposit to the same bank account.
Reimbursements for lost/damaged inventory appear in the settlement with positive amounts. They're recorded as 'Other Income' to keep them separate from sales.
Amazon settles every 14 days (or more frequently for new sellers). Reconcile after each settlement hits your bank for the most accurate books.
Yes! We automatically detect tab-separated (TSV) files, which is Amazon's default format. Both .txt and .csv extensions are supported.
Amazon Seller → Xero Data Ecosystem
All available data flows from Amazon Seller to Xero
Amazon Seller
Settlement Report V2
Amazon Seller Central settlement/payout reports with fees, sales, refunds, and taxes
→
Xero
Bank Statement
Bank transactions for reconciliation
deposit-date / settlement-end-date → Date
amount → Amount
transaction-type → Payee
Amazon Seller
Settlement Report V2
Amazon Seller Central settlement/payout reports with fees, sales, refunds, and taxes
→
Xero
Sales Invoice
Sales invoices for accounts receivable (B2B, payment terms)
settlement-id → InvoiceNumber
deposit-date / settlement-end-date → InvoiceDate
— → ContactName