Switched from A2X to this converter for our Amazon-to-Xero invoice workflow. No monthly subscription, no OAuth headaches. I export the settlement report, convert it, and have Xero invoices with proper fee categorization in about 60 seconds. Saves us $350/year in app fees alone.
Amazon Xero Integration
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Invoice import blocked if Sales Tax enabled in QBO
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Xero Invoice CSV Format
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Seamless Amazon Seller Central and Xero integration using CSV. No app installation, no subscription, no sync issues.
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How Integration Works
1
Export from Amazon Seller
Reports → Payments → All Statements → Download Flat File V2
2
Upload and Configure
Upload Settlement Report V2 CSV and choose Sales Invoice format
3
Preview and Download
Review converted data, download Xero-ready file
4
Import to Xero
Business → Invoices → Import → Upload CSV
Your file is ready for Xero Invoice CSV — just upload it, no extra steps needed.
How People Use This
I convert Amazon settlement reports to Xero invoice format for clients every payout cycle. The revenue-only mode gives clean sales invoices, and the AMZN- prefix makes Amazon entries instantly identifiable in Xero. Fee categorization covers all the new 2025 FBA fee types automatically.
My Xero reconciliation used to take hours because Amazon settlements have hundreds of fee line items. Now I convert the settlement to Xero invoices with the detailed mode, and every referral fee, storage charge, and ad spend posts to the correct account code. Month-end close is two clicks.
Three of my clients sell on Amazon and all use Xero. Converting their settlement CSVs to Xero invoice format with regional DD/MM/YYYY dates and tax-exempt handling means no import errors. The contact name field auto-populates Amazon Marketplace so entries are consistent across all clients.
Running Amazon in two regions with one Xero org required a reliable conversion tool. This handles both US and EU settlement formats, converts dates per region, and the net settlement mode gives me a quick sanity check before importing the detailed version. No sync issues, no API downtime.
Integration Questions Answered
Which Amazon report should I export?
Use the Settlement Report V2 (Date Range Report) from Seller Central → Reports → Payments → Date Range Reports. This contains all financial data including fees, not just orders.
What's the difference between 'Revenue Only' and 'Detailed' mode?
Revenue Only includes just positive amounts (sales) as invoice lines - cleaner for basic revenue recognition. Detailed includes all amounts including fees as separate lines - useful if you want to track fees through invoices.
How are Amazon fees handled?
We categorize 100+ Amazon fee types (Referral, FBA, Storage, Advertising, etc.). In 'Revenue Only' mode, fees are excluded. In 'Detailed' mode, fees appear as negative line items.
Amazon Xero Integration Made Simple
The Settlement Report Structure Problem
Amazon Settlement Report V2 contains hundreds of rows per payout period: sales revenue,
referral fees, FBA fees, storage fees, advertising costs, tax collected, and refunds.
Xero expects structured invoices with proper line items. When you connect Amazon to Xero, you can't just import raw settlement data - it needs aggregation, categorization, and proper date formatting.
Simple CSV Integration
Our CSV-based integration transforms Amazon settlements to Xero invoice format:
- 100+ Amazon fee types categorized automatically
- Revenue aggregated by category (Principal, Shipping, GiftWrap)
- Regional date formatting (UK/AU/NZ/EU or US)
- Settlement ID as invoice reference
- Multiple modes: revenue only, detailed, or net
Seamless and Secure Integration
Automatic Column Matching
Fields from your source file are mapped to the right columns in the target format. No manual work needed.
Runs in Your Browser
Integration runs entirely in your browser. No third-party access to your data.
GDPR Compliant
No data leaves your machine. Full EU privacy compliance.
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Field Mapping
How Amazon_Seller Settlements fields map to Xero Invoice
| Amazon_Seller Settlements | Source Value | Xero Invoice | Target Value | Note | |
|---|---|---|---|---|---|
settlement-id |
16427587891 |
→ | InvoiceNumber |
16427587891
|
Settlement ID as invoice reference |
amount-description |
Commission |
→ | Description |
Commission
|
Fee type as line description |
amount |
-15.00 |
→ | UnitAmount |
-15.00
|
Amount per category |
Why Automate the Data Transfer?
No App Installation
Works with standard Amazon Settlement Report exports. No OAuth, no API keys, no third-party apps.
60-Second Conversion
Upload → Preview → Download. No waiting for sync cycles or API rate limits.
Fee Categorization
100+ Amazon fee types automatically mapped including 2024/2025 new fees (Inbound Placement, Low Inventory Level).
Regional Date Support
Automatically formats dates for UK, Australia, New Zealand, Europe, or US Xero organizations.
FBA & FBM Support
Works with both Fulfilled by Amazon and Merchant-fulfilled settlements.
Browser-Based Privacy
Small files process locally. Your Amazon data never leaves your computer.
Data Transformation
Settlement transactions aggregate by settlement-id, then create multi-line invoices
Input
Amazon Settlement Transactions
Multiple rows per settlement (orders, fees, adjustments)
Key columns:
settlement-id,
transaction-type,
amount-description,
amount
N:M — Complex transformation
Output
Xero Invoice with Line Items
aggregated rows per
input
One invoice per settlement with revenue and fee lines
Revenue Lines
Sales revenue as positive line items
Fee Lines
Fees as negative line items or separate expense lines
Invoice total = net settlement amount
Common Sales Invoice Import Errors
Issues you might encounter when importing Settlement Report V2 data to Sales Invoice - and how we solve them
Invalid Date Format
Xero requires regional date format
2025-01-15T00:00:00+00:00
15/01/2025 (UK) or 01/15/2025 (US)
Select correct region in processing options
Re-export with correct region setting
Duplicate Invoice Number
Settlement already imported as invoice
AMZN-16427587891 already exists
Check Xero before re-importing
Settlement IDs are unique per payout period
Delete existing invoice or skip duplicate
Tax Type Not Found
TaxType must match Xero configuration
20% VAT
20% (VAT on Income)
Use exact tax rate name from Xero settings
Check Settings → Tax Rates in Xero
Frequently Asked Questions
Your data never leaves your device. All files are processed entirely in your browser using client-side JavaScript - no data is stored on our servers or sent anywhere. There's no account to hack, no database storing your files, and no API connections to your bank or accounting software. You upload, convert, download, and we forget it immediately.
No payment or signup required. You can upload your file, see a free preview of the conversion results, and verify everything looks correct before paying anything. If it doesn't work for your files, you haven't wasted any money. We only charge when you're satisfied and ready to download the final converted file.
You can, but free scripts and AI often miss edge cases that break real-world data: missing SKUs, currency formatting quirks, tax calculation errors, or date format mismatches. We have battle-tested validators specifically designed for accounting software imports that catch these issues before they corrupt your books. Plus, you get instant browser-based conversion without installing Python or managing dependencies.
Use the Settlement Report V2 (Date Range Report) from Seller Central → Reports → Payments → Date Range Reports. This contains all financial data including fees, not just orders.
Revenue Only includes just positive amounts (sales) as invoice lines - cleaner for basic revenue recognition. Detailed includes all amounts including fees as separate lines - useful if you want to track fees through invoices.
We categorize 100+ Amazon fee types (Referral, FBA, Storage, Advertising, etc.). In 'Revenue Only' mode, fees are excluded. In 'Detailed' mode, fees appear as negative line items.
For bank reconciliation, use our /convert/amazon-xero-bank tool which creates Xero bank statement format instead of invoices.
Export your Settlement Report V2 from Seller Central, upload it to our converter, then import the Xero invoice CSV. No API keys or third-party app subscription needed.
Select where your Xero organization is registered. UK, Australia, NZ, and Europe use DD/MM/YYYY. US uses MM/DD/YYYY.
If using 'Map to Xero Tax Rate', the tax rate name must exactly match one in Xero Settings → Tax Rates. Use 'Tax Exempt' if unsure.
Yes! Use our /integrate/amazon-quickbooks tool for QuickBooks Online or /convert/amazon-quickbooks-desktop for QuickBooks Desktop.
Yes! Settlement reports from any Amazon marketplace (US, UK, EU, etc.) work. Just ensure your Xero region setting matches your organization.
Amazon payouts combine sales, fees, refunds, and adjustments into one deposit. Each component must be separated and categorized correctly in Xero to match. Use settlement reports for accurate matching.
Amazon converts foreign sales at their rate, which differs from your bank's rate. This causes discrepancies during reconciliation. Automated tools can map and track these differences accurately.
Amazon Seller → Xero Data Ecosystem
All available data flows from Amazon Seller to Xero
Amazon Seller
Settlement Report V2
Amazon Seller Central settlement/payout reports with fees, sales, refunds, and taxes
→
Xero
Bank Statement
Bank transactions for reconciliation
deposit-date / settlement-end-date → Date
amount → Amount
transaction-type → Payee
Amazon Seller
Settlement Report V2
Amazon Seller Central settlement/payout reports with fees, sales, refunds, and taxes
→
Xero
Sales Invoice
Sales invoices for accounts receivable (B2B, payment terms)
settlement-id → InvoiceNumber
deposit-date / settlement-end-date → InvoiceDate
— → ContactName
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