What WooCommerce export file format does this tool accept?

This tool accepts WooCommerce Orders CSV files. Export from WooCommerce and upload the CSV file directly.

Can I convert WooCommerce CSV to QuickBooks Invoice?

Yes, this tool converts WooCommerce Orders CSV exports directly to QuickBooks Invoice Import format compatible with QuickBooks Invoice.

How do I import WooCommerce orders to QuickBooks Invoice?

Export your orders from WooCommerce, upload the CSV file to this converter, then import the converted file to QuickBooks Invoice.

Convert WooCommerce to QuickBooks: Free CSV Invoice Converter Tool

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QuickBooks Invoice Import Format

valid rows

Transform WooCommerce orders into QuickBooks invoices instantly

No API required

Browser-based processing

Run on Google Cloud Platform

Download Sample WooCommerce Orders

Example WooCommerce order export with line items

Download Sample

Tool Rating

4.8 / 5 (127 votes)

How It Works

Export from WooCommerce

Go to WooCommerce > Analytics > Orders > Export or use an order export plugin

Select Options

Choose invoice prefix, payment terms, and shipping options

Upload & Convert

Upload your WooCommerce CSV and let the tool convert it instantly

Import to QuickBooks

Download the converted CSV and import via QuickBooks > Gear > Import Data > Invoices

Why WooCommerce Orders Don't Import Directly to QuickBooks

Format Mismatch

WooCommerce exports orders in a line-item format (one row per product), while QuickBooks Online expects invoice data with specific column headers and date formatting. Direct import fails without proper field mapping and transformation.

What We Convert

- Customer Names → QuickBooks Customer field (concatenated from first/last name) - Order Numbers → Invoice numbers (with optional prefix) - Order Dates → InvoiceDate (MM/DD/YYYY format) - Line Items → Multi-line invoices (grouped by order) - Tax Rates → TAX or NON tax codes - Shipping → Separate invoice line (optional)

Your Data is Safe

Bank-Level Security

256-bit SSL encryption. Same standards as major financial institutions.

No Data Storage

Files are processed directly in browser. No calls to our servers.

GDPR Compliant

Full EU data protection compliance. Your privacy rights protected.

Field Mapping

How Woocommerce Orders fields map to Quickbooks Online Invoice

Woocommerce Orders	Source Value		Quickbooks Online Invoice	Target Value	Note
`order_number`	`#12345`	→	`InvoiceNo`	`#12345`	Direct map with optional prefix
`order_date`	`2024-01-15 14:30:00`	→	`InvoiceDate`	`2024-01-15 14:30:00`	Convert to MM/DD/YYYY format
`product_name`	`Blue Widget`	→	`Item(Product/Service)`		Map to QuickBooks item
`quantity`	`2`	→	`ItemQuantity`		Direct map
`line_tax`	`5.00`	→	`ItemTaxCode`	`5.00`	Map to TAX or NON

Why Use This Tool?

Multi-Line Invoice Support

Groups products by order into proper multi-line QuickBooks invoices

Automatic Customer Mapping

Combines billing first and last names into QuickBooks customer format

Date Format Conversion

Converts WooCommerce dates (Y-m-d H:i:s) to QuickBooks format (MM/DD/YYYY)

Tax Code Mapping

Maps WooCommerce tax data to QuickBooks TAX or NON tax codes

Shipping Line Items

Optionally includes shipping charges as separate invoice lines

Invoice Prefix Option

Add custom prefix to invoice numbers (e.g., WC-12345) to avoid duplicates

Data Transformation

Multiple line item rows aggregate into one invoice with multiple lines

One row per product in order

Key columns: order_id, product_name, quantity, line_total

N:1 — Multiple input rows aggregate to one output row

Multi-line invoice with same InvoiceNo

Invoice Line Each product becomes an invoice line

Customer name must match existing QuickBooks customer or enable auto-create

Common Invoice Import Errors

Issues you might encounter when importing Orders Export data to Invoice - and how we solve them

Customer Not Found in QuickBooks

QuickBooks rejects invoices for non-existent customers

Customer: John Doe (not in QuickBooks)

Create customer first or enable auto-create

Import customers first using the WooCommerce Customers → QuickBooks tool

Pre-sync customer list before importing invoices

Product/Service Not Found

QuickBooks requires exact item name match

Item: Blue Widget (not in QuickBooks)

Map to existing QuickBooks product/service

Import products first or use generic 'Sales' item

Create products in QuickBooks before importing

Invalid Date Format

QuickBooks requires MM/DD/YYYY format

2024-01-15 14:30:00

01/15/2024

Tool automatically converts dates

No action needed

Frequently Asked Questions

Yes, QuickBooks Online requires customers to exist before importing invoices. You can either create them manually or import your customer list first using our WooCommerce Customers to QuickBooks tool. Some QuickBooks editions support auto-creating customers during invoice import.

By default, the tool uses your WooCommerce product names as QuickBooks items. You can either create matching items in QuickBooks or use the 'Default Item' option to map all products to a single QuickBooks item (like 'Sales' or 'E-commerce Revenue').

Orders with multiple products are converted to multi-line invoices. All products from the same order share the same invoice number, with each product appearing as a separate line item in QuickBooks.

This tool converts completed orders to invoices. Refunds should be handled separately using QuickBooks credit memos. Partial payments are not supported in the standard CSV import format.

Yes! You can export and convert orders from any date range. Just make sure the invoice numbers don't conflict with existing QuickBooks invoices. Use the invoice prefix option (e.g., 'WC-') to ensure uniqueness.

The tool maps line item taxes to QuickBooks tax codes (TAX or NON). For more complex tax scenarios, you may need to configure your QuickBooks tax rates to match your WooCommerce tax structure.