Convert WooCommerce Customers to QuickBooks: Free Customer Sync Tool

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Convert Complete

QuickBooks Customers Import Format
valid rows

Transform WooCommerce customer list into QuickBooks customer import format

No API required
Browser-based processing
Run on Google Cloud Platform

Download Sample Customers

Example WooCommerce customer export

Download Sample

Tool Rating

4.8 / 5 (38 votes)

How It Works

1

Export Customers

Export customer list from WooCommerce or derive from orders

2

Upload & Convert

Upload customer CSV and download QuickBooks-ready file

3

Import to QuickBooks

Go to Gear > Import Data > Customers and upload the converted file

4

Import Invoices

Now you can safely import orders as invoices - customers exist!

Why Import Customers Before Invoices

Prevents Invoice Import Errors

QuickBooks rejects invoice imports if customer names don't exist. By importing customers first, you ensure all names are in QuickBooks before you import invoices.

What We Convert

- First + Last Name → Customer display name - Email → Primary email - Phone → Primary phone - Billing Address → Full address fields - Company → Company name (for B2B customers)

Your Data is Safe

Bank-Level Security

256-bit SSL encryption. Same standards as major financial institutions.

No Data Storage

Files are processed directly in browser. No calls to our servers.

GDPR Compliant

Full EU data protection compliance. Your privacy rights protected.

ISO/IEC 27001 Certified GDPR Compliant Swiss Privacy CCPA Compliant

Field Mapping

How Woocommerce Customers fields map to Quickbooks Online Customer

Woocommerce Customers Source Value Quickbooks Online Customer Target Value Note
company Acme Inc → Company Acme Inc Company name if B2B customer
email john@example.com → Email john@example.com Primary email address
phone +1-555-123-4567 → Phone +1-555-123-4567 Primary phone number
city New York → City City name
state NY → State State/province code
postcode 10001 → Zip Postal/ZIP code
country US → Country Country code

Why Use This Tool?

Name Concatenation

Combines first and last names into QuickBooks customer format

Duplicate Prevention

Option to append customer ID to names for uniqueness

Address Formatting

Formats billing addresses for QuickBooks street, city, state, zip fields

Company Handling

Uses company name if personal name is missing (B2B customers)

Email & Phone

Preserves contact information for customer communication

Pre-Import Validation

Validates data before you attempt QuickBooks import

Data Transformation

Each WooCommerce customer becomes one QuickBooks customer record

Input WooCommerce Customer

One row per customer from WooCommerce customer export

Key columns: email, first_name, last_name, phone, address_1
1:1 — One input row creates one output row
Output QuickBooks Customer 1 rows per input

One customer record with full billing details

Customer Record Customer details with optional ID appending for duplicates
Unique customer names (duplicates get ID appended if option enabled)

Common Customer Import Errors

Issues you might encounter when importing Customers Export data to Customer Import - and how we solve them

Customer Name Already Exists

QuickBooks requires unique customer names

Name: 'John Smith' (duplicate)
Name: 'John Smith (2)' or append email

Make names unique by appending ID or email

Tool can auto-append customer ID if enabled

Frequently Asked Questions

WooCommerce doesn't have a built-in customer export. Use a plugin like 'Export Customers to CSV' or derive customer data from your order export (one row per unique customer email).
Enable the 'Append Customer ID' option to add unique IDs to names (e.g., 'John Smith (42)'). Or manually ensure names are unique in your WooCommerce export before converting.
QuickBooks customer import only creates new customers. To update existing ones, you need to export from QuickBooks, merge changes, and re-import. For simple updates, edit customers directly in QuickBooks.

Woocommerce → Quickbooks Online Data Ecosystem

All available data flows from Woocommerce to Quickbooks Online

Woocommerce Customers Export WooCommerce customer/user data (one row per customer)
→
Quickbooks Online Customer Import Customer profiles with contact and billing information
first_name + last_name → Name company → Company email → Email
Customer list migration, CRM sync Current tool
Woocommerce Orders Export WooCommerce order data with line items (one row per product)
→
Quickbooks Online Invoice Accrual-basis B2B sales (payment pending)
order_number → InvoiceNo billing_first_name + billing_last_name → Customer order_date → InvoiceDate
Wholesale, net terms, accounts receivable
Woocommerce Orders Export WooCommerce order data with line items (one row per product)
→
Quickbooks Online Journal Entry Double-entry accounting with debits/credits
order_total → Credit: Sales Revenue payment_fee → Debit: Payment Fees net_deposit → Debit: Bank Account
Professional accounting, fee tracking, aggregated imports
Woocommerce Products Export WooCommerce product catalog data (one row per product)
→
Quickbooks Online Products and Services Import Product and service items for invoicing and sales
Name → Name SKU → SKU Regular price → Sales Price/Rate
Product catalog migration, inventory setup