What WooCommerce export file format does this tool accept?

This tool accepts WooCommerce Orders CSV files. Export from WooCommerce and upload the CSV file directly.

Can I convert WooCommerce CSV to QuickBooks Invoice?

Yes, this tool converts WooCommerce Orders CSV exports directly to QuickBooks Invoice Import format compatible with QuickBooks Invoice.

How do I import WooCommerce orders to QuickBooks Invoice?

Export your orders from WooCommerce, upload the CSV file to this converter, then import the converted file to QuickBooks Invoice.

Integrate WooCommerce with QuickBooks: Complete Integration Guide & Best Practices

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QuickBooks Invoice Import Format

valid rows

Complete guide to integrate WooCommerce with QuickBooks for seamless e-commerce accounting

No API required

Browser-based processing

Run on Google Cloud Platform

Download Sample Data

Example WooCommerce export for integration testing

Download Sample

Tool Rating

4.8 / 5 (112 votes)

How It Works

Plan Your Chart of Accounts

Set up income, COGS, and expense accounts in QuickBooks for e-commerce

Choose Integration Method

Decide between CSV imports, API plugins, or hybrid approach

Set Up Data Mapping

Map WooCommerce fields to QuickBooks accounts and tax codes

Test with Sample Data

Run test imports with small datasets to validate your mapping

Establish Sync Schedule

Set up daily, weekly, or monthly sync cadence based on volume

WooCommerce & QuickBooks Integration Options

Integration Methods Compared

Manual CSV Import (Free) - ✅ No monthly fees - ✅ Full control over data - ❌ Manual export/import process - ❌ No real-time sync API Plugins ($20-50/month) - ✅ Automatic sync - ✅ Real-time updates - ❌ Monthly subscription cost - ❌ Complex setup Our CSV Tool (Pay-per-use) - ✅ No monthly fees - ✅ Batch processing - ✅ Data validation - ❌ Semi-manual (weekly/monthly)

Best Practice: Hybrid Approach

Many businesses use a hybrid strategy: 1. Daily: Use plugin for current orders (real-time) 2. Monthly: Use CSV tool for bulk reconciliation and validation 3. Historical: Use CSV tool for migrating old data

Your Data is Safe

Bank-Level Security

256-bit SSL encryption. Same standards as major financial institutions.

No Data Storage

Files are processed directly in browser. No calls to our servers.

GDPR Compliant

Full EU data protection compliance. Your privacy rights protected.

Field Mapping

How Woocommerce Orders fields map to Quickbooks Online Invoice

Woocommerce Orders	Source Value		Quickbooks Online Invoice	Target Value	Note
`order_number`	`#12345`	→	`InvoiceNo`	`#12345`	Direct map with optional prefix
`order_date`	`2024-01-15 14:30:00`	→	`InvoiceDate`	`2024-01-15 14:30:00`	Convert to MM/DD/YYYY format
`product_name`	`Blue Widget`	→	`Item(Product/Service)`		Map to QuickBooks item
`quantity`	`2`	→	`ItemQuantity`		Direct map
`line_tax`	`5.00`	→	`ItemTaxCode`	`5.00`	Map to TAX or NON

Why Use This Tool?

Flexible Integration

Choose CSV imports, API plugins, or hybrid approach based on your business needs

Chart of Accounts Mapping

Map WooCommerce data to correct QuickBooks accounts for accurate financial reporting

Tax Reconciliation

Ensure WooCommerce tax rates correctly map to QuickBooks tax codes

Payment Gateway Sync

Strategies for handling Stripe/PayPal fees and net deposits in QuickBooks

Inventory Management

Keep WooCommerce and QuickBooks inventory levels synchronized

Multi-Currency Support

Handle international orders with proper currency conversion in QuickBooks

Data Transformation

Multiple line item rows aggregate into one invoice with multiple lines

One row per product in order

Key columns: order_id, product_name, quantity, line_total

N:1 — Multiple input rows aggregate to one output row

Multi-line invoice with same InvoiceNo

Invoice Line Each product becomes an invoice line

Customer name must match existing QuickBooks customer or enable auto-create

Common Invoice Import Errors

Issues you might encounter when importing Orders Export data to Invoice - and how we solve them

Customer Not Found in QuickBooks

QuickBooks rejects invoices for non-existent customers

Customer: John Doe (not in QuickBooks)

Create customer first or enable auto-create

Import customers first using the WooCommerce Customers → QuickBooks tool

Pre-sync customer list before importing invoices

Product/Service Not Found

QuickBooks requires exact item name match

Item: Blue Widget (not in QuickBooks)

Map to existing QuickBooks product/service

Import products first or use generic 'Sales' item

Create products in QuickBooks before importing

Invalid Date Format

QuickBooks requires MM/DD/YYYY format

2024-01-15 14:30:00

01/15/2024

Tool automatically converts dates

No action needed

Frequently Asked Questions

It depends on your order volume and budget. High-volume stores (50+ orders/day) benefit from real-time API plugins. Low to medium volume stores (< 50 orders/day) can use our CSV tool weekly or monthly without subscription fees. Many businesses use both: plugins for current orders, CSV for bulk validation.

Create separate expense accounts for Stripe/PayPal fees. When recording deposits, debit 'Bank Account' for net amount, debit 'Payment Processing Fees' for fees, and credit 'Sales Revenue' for gross amount. This matches your bank statement and tracks true revenue.

Use sales receipts for paid orders (e.g., credit card payments) since payment is immediate. Use invoices for orders with payment terms or B2B customers. Most WooCommerce stores use sales receipts since customers pay at checkout.

Create credit memos in QuickBooks for refunded orders. Link the credit memo to the original invoice/sales receipt. This maintains accurate revenue reporting and customer account history.

For basic tracking, manually adjust QuickBooks inventory monthly based on WooCommerce reports. For real-time sync, use API plugins that support two-way inventory updates. CSV imports are one-way (WooCommerce → QuickBooks) for orders, not inventory levels.