Convert WooCommerce Products to QuickBooks Items

🥦

Convert Complete

QuickBooks Items Import Format
valid rows

Transform WooCommerce product catalog into QuickBooks items for inventory tracking

Free preview — then from $0.15. Save with bundles.
Free preview before you pay
Files never leave your browser
No account needed to start

Download Sample Products

Example WooCommerce product export

Download Sample

Tool Rating

4.7 / 5 (62 votes)

How to Convert Your File

1

Export from Woocommerce

Products → All Products → Export products

2

Upload and Configure

Upload Products Export CSV and choose Products and Services Import format

3

Preview and Download

Review converted data, download Quickbooks Online-ready file

4

Import to QuickBooks Online

Settings ⚙️ → Import Data → Products and Services → Upload CSV

Output is in QuickBooks Items Import format — ready to import directly, no manual reformatting needed.

How People Use This

I needed to sync my entire WooCommerce product catalog to QuickBooks for inventory tracking. The SKU mapping preserved all my product codes perfectly, and the HTML stripping cleaned up descriptions that had formatting tags from my product editor. What used to take me a full afternoon now takes five minutes.

Vanessa R.
E-commerce Store Owner · 450 products synced

We manage inventory for multiple WooCommerce stores in QuickBooks Online. The tool correctly imports stock quantities and maps WooCommerce tax status to the QuickBooks Y/N format. I run it monthly to keep our product catalog current without manually updating each item.

Carlos D.
Inventory Manager · 1,800 SKUs across 3 stores

Several of my clients sell physical goods on WooCommerce and need their product catalog in QuickBooks for cost-of-goods tracking. I set the item type to Inventory, specify the income account, and the converter handles the rest. It even picks the sale price when one is active instead of the regular price.

Aisha B.
Small Business Accountant · 8 e-commerce clients

Since I don't hold physical stock, I use the Non-Inventory item type option when converting my WooCommerce products to QuickBooks. The tool maps product names and prices correctly without requiring stock quantities, which is exactly what I need for my dropshipping business.

Tyler G.
Dropshipping Entrepreneur · 600 non-inventory items

I update my WooCommerce product catalog every season and need those changes reflected in QuickBooks. The converter strips all the HTML from my product descriptions and maps SKUs accurately, so I can re-import quarterly without creating duplicate items in QuickBooks.

Megan L.
Online Boutique Owner · 320 products, seasonal updates

Our WooCommerce store has a large catalog with complex tax statuses across different product categories. The tax status mapping converts everything to the QuickBooks Y/N format automatically, and the price conversion logic handles our seasonal sales prices correctly. It cut our product sync time from two days to under an hour.

James H.
E-commerce Operations Lead · 2,500+ products

Common Conversion Questions

Should I use Inventory or Non-Inventory items?

Use Inventory items if you want QuickBooks to track stock levels and cost of goods sold. Use Non-Inventory for products you don't need to track quantities (digital products, dropshipping). Service items are for intangible services.

Will this sync inventory quantities automatically?

No, this is a one-time import. For ongoing inventory sync, you'd need to re-export and re-import periodically, or use an API plugin for real-time updates. Most stores find weekly or monthly syncs sufficient.

What product information gets synced?

Product name, SKU, price, stock quantity, and active/inactive status sync between WooCommerce and QuickBooks to keep both systems updated.

Why WooCommerce Products Need Conversion for QuickBooks

Column Mismatch

WooCommerce product exports have different column names than QuickBooks expects. QuickBooks also requires specific item types and account assignments that don't exist in WooCommerce exports.

What We Convert

- Product Name → QuickBooks item name - SKU → QuickBooks SKU field - Regular/Sale Price → Sales Price/Rate - Description → Description (HTML stripped) - Stock Quantity → Qty On Hand - Tax Status → Taxable (Y/N)

Your Conversion is Secure

Browser-Only Processing

All conversion runs in your browser. Files are never uploaded to any server.

No Data Retention

Nothing is stored after conversion. Close the tab and your data is gone.

GDPR Compliant

Full EU data protection compliance. Your privacy rights are fully protected.

More credits - more savings

Buy bundles and get up to 60% off. Perfect for recurring monthly conversions.

Field Mapping

How Woocommerce Products fields map to Quickbooks Online Product Service

Woocommerce Products Source Value Quickbooks Online Product Service Target Value Note
Name Blue Widget → Name Blue Widget Product name - must be unique in QuickBooks
SKU PROD-001 → SKU PROD-001 Stock keeping unit identifier
Regular price 29.99 → Sales Price/Rate 29.99 Default selling price
Description <p>Premium widget with lifetime warranty</p> → Description Product description (HTML stripped)
Stock 100 → Qty On Hand Current inventory quantity
Tax status taxable → Taxable Map to Y (taxable) or N (none)

Why Use This Converter?

Inventory Sync

Import stock quantities for inventory tracking in QuickBooks

SKU Mapping

Preserves product SKUs for accurate cross-platform tracking

Price Conversion

Uses sale price if active, otherwise regular price

HTML Stripping

Automatically removes HTML tags from product descriptions

Tax Status Mapping

Converts WooCommerce tax status to QuickBooks Y/N format

Item Type Selection

Choose Inventory, Non-Inventory, or Service based on your needs

Data Transformation

Each WooCommerce product becomes one QuickBooks item/product

Input WooCommerce Product

One row per product from WooCommerce product export

Key columns: Name, SKU, Regular price, Stock, Tax status
1:1 — One input row creates one output row
Output QuickBooks Item 1 rows per input

One inventory/service item record

Product Record Product details with inventory tracking
Unique product names; SKU optional; prices must be numeric

Common Products and Services Import Errors

Issues you might encounter when importing Products Export data to Products and Services Import - and how we solve them

Product Name Already Exists

QuickBooks requires unique product/service names

Name: 'Widget' (already exists)
Name: 'Widget - Blue' or use SKU prefix

Make product names unique or append SKU

Update existing items in QuickBooks or modify names

Frequently Asked Questions

Your data never leaves your device. All files are processed entirely in your browser using client-side JavaScript - no data is stored on our servers or sent anywhere. There's no account to hack, no database storing your files, and no API connections to your bank or accounting software. You upload, convert, download, and we forget it immediately.
No payment or signup required. You can upload your file, see a free preview of the conversion results, and verify everything looks correct before paying anything. If it doesn't work for your files, you haven't wasted any money. We only charge when you're satisfied and ready to download the final converted file.
You can, but free scripts and AI often miss edge cases that break real-world data: missing SKUs, currency formatting quirks, tax calculation errors, or date format mismatches. We have battle-tested validators specifically designed for accounting software imports that catch these issues before they corrupt your books. Plus, you get instant browser-based conversion without installing Python or managing dependencies.
Use Inventory items if you want QuickBooks to track stock levels and cost of goods sold. Use Non-Inventory for products you don't need to track quantities (digital products, dropshipping). Service items are for intangible services.
No, this is a one-time import. For ongoing inventory sync, you'd need to re-export and re-import periodically, or use an API plugin for real-time updates. Most stores find weekly or monthly syncs sufficient.
QuickBooks will reject duplicate product names. Either delete existing items first, or use unique names (e.g., append SKU to name). The tool preserves SKUs to help match existing items.
The tool uses the sale price if it's set and currently active (lower than regular price). Otherwise, it uses the regular price. QuickBooks doesn't have separate sale price fields, so you manage sales pricing through price adjustments.
WooCommerce variations must be created as separate items in QuickBooks since QB doesn't natively support variants. You can map each variation to its own QB item using SKU matching.
Create bundle products manually in QuickBooks first, then use auto-mapping by SKU to sync them with your WooCommerce bundles automatically.
Yes, both parent and child categories from WooCommerce sync to QuickBooks items, helping you organize and manage products more easily.
Product name, SKU, price, stock quantity, and active/inactive status sync between WooCommerce and QuickBooks to keep both systems updated.
Automatic syncing happens frequently, typically every 5 minutes with most integration solutions, keeping your inventory near real-time.
Yes, most integrations let you select 'Create Only' (new items), 'Modify Only' (existing items), or 'Create and Modify' mode during export.

Woocommerce → Quickbooks Online Data Ecosystem

All available data flows from Woocommerce to Quickbooks Online

Woocommerce Customers Export WooCommerce customer/user data (one row per customer)
→
Quickbooks Online Customer Import Customer profiles with contact and billing information
first_name + last_name → Name company → Company email → Email
Customer list migration, CRM sync
Woocommerce Orders Export WooCommerce order data with line items (one row per product)
→
Quickbooks Online Invoice Accrual-basis B2B sales (payment pending)
order_number → InvoiceNo billing_first_name + billing_last_name → Customer order_date → InvoiceDate
Wholesale, net terms, accounts receivable
Woocommerce Orders Export WooCommerce order data with line items (one row per product)
→
Quickbooks Online Journal Entry Double-entry accounting with debits/credits
order_total → Credit: Sales Revenue payment_fee → Debit: Payment Fees net_deposit → Debit: Bank Account
Professional accounting, fee tracking, aggregated imports
Woocommerce Products Export WooCommerce product catalog data (one row per product)
→
Quickbooks Online Products and Services Import Product and service items for invoicing and sales
Name → Name SKU → SKU Regular price → Sales Price/Rate
Product catalog migration, inventory setup Current tool

Also available as

This platform pair is available in 1 other hub

Learn More:

vs MyWorks Software vs SaaSant vs eMagicOne vs KloudConnectors vs A2X vs Synder vs Link My Books vs Bookkeep Export Products Guide