Convert WooCommerce Products to QuickBooks Items: Free Product Sync Tool

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Convert Complete

QuickBooks Items Import Format
valid rows

Transform WooCommerce product catalog into QuickBooks items for inventory tracking

No API required
Browser-based processing
Run on Google Cloud Platform

Download Sample Products

Example WooCommerce product export

Download Sample

Tool Rating

4.7 / 5 (62 votes)

How It Works

1

Export from WooCommerce

Go to Products > All Products > Export in WooCommerce admin

2

Select Item Type

Choose whether to import as Inventory, Non-Inventory, or Service items

3

Upload & Convert

Upload your product CSV and let the tool convert it

4

Import to QuickBooks

Go to QuickBooks > Gear > Import Data > Products and Services

Why WooCommerce Products Need Conversion for QuickBooks

Column Mismatch

WooCommerce product exports have different column names than QuickBooks expects. QuickBooks also requires specific item types and account assignments that don't exist in WooCommerce exports.

What We Convert

- Product Name → QuickBooks item name - SKU → QuickBooks SKU field - Regular/Sale Price → Sales Price/Rate - Description → Description (HTML stripped) - Stock Quantity → Qty On Hand - Tax Status → Taxable (Y/N)

Your Data is Safe

Bank-Level Security

256-bit SSL encryption. Same standards as major financial institutions.

No Data Storage

Files are processed directly in browser. No calls to our servers.

GDPR Compliant

Full EU data protection compliance. Your privacy rights protected.

ISO/IEC 27001 Certified GDPR Compliant Swiss Privacy CCPA Compliant

Field Mapping

How Woocommerce Products fields map to Quickbooks Online Product Service

Woocommerce Products Source Value Quickbooks Online Product Service Target Value Note
Name Blue Widget → Name Blue Widget Product name - must be unique in QuickBooks
SKU PROD-001 → SKU PROD-001 Stock keeping unit identifier
Regular price 29.99 → Sales Price/Rate 29.99 Default selling price
Description <p>Premium widget with lifetime warranty</p> → Description Product description (HTML stripped)
Stock 100 → Qty On Hand Current inventory quantity
Tax status taxable → Taxable Map to Y (taxable) or N (none)

Why Use This Tool?

Inventory Sync

Import stock quantities for inventory tracking in QuickBooks

SKU Mapping

Preserves product SKUs for accurate cross-platform tracking

Price Conversion

Uses sale price if active, otherwise regular price

HTML Stripping

Automatically removes HTML tags from product descriptions

Tax Status Mapping

Converts WooCommerce tax status to QuickBooks Y/N format

Item Type Selection

Choose Inventory, Non-Inventory, or Service based on your needs

Data Transformation

Each WooCommerce product becomes one QuickBooks item/product

Input WooCommerce Product

One row per product from WooCommerce product export

Key columns: Name, SKU, Regular price, Stock, Tax status
1:1 — One input row creates one output row
Output QuickBooks Item 1 rows per input

One inventory/service item record

Product Record Product details with inventory tracking
Unique product names; SKU optional; prices must be numeric

Common Products and Services Import Errors

Issues you might encounter when importing Products Export data to Products and Services Import - and how we solve them

Product Name Already Exists

QuickBooks requires unique product/service names

Name: 'Widget' (already exists)
Name: 'Widget - Blue' or use SKU prefix

Make product names unique or append SKU

Update existing items in QuickBooks or modify names

Frequently Asked Questions

Use Inventory items if you want QuickBooks to track stock levels and cost of goods sold. Use Non-Inventory for products you don't need to track quantities (digital products, dropshipping). Service items are for intangible services.
No, this is a one-time import. For ongoing inventory sync, you'd need to re-export and re-import periodically, or use an API plugin for real-time updates. Most stores find weekly or monthly syncs sufficient.
QuickBooks will reject duplicate product names. Either delete existing items first, or use unique names (e.g., append SKU to name). The tool preserves SKUs to help match existing items.
The tool uses the sale price if it's set and currently active (lower than regular price). Otherwise, it uses the regular price. QuickBooks doesn't have separate sale price fields, so you manage sales pricing through price adjustments.

Woocommerce → Quickbooks Online Data Ecosystem

All available data flows from Woocommerce to Quickbooks Online

Woocommerce Customers Export WooCommerce customer/user data (one row per customer)
→
Quickbooks Online Customer Import Customer profiles with contact and billing information
first_name + last_name → Name company → Company email → Email
Customer list migration, CRM sync
Woocommerce Orders Export WooCommerce order data with line items (one row per product)
→
Quickbooks Online Invoice Accrual-basis B2B sales (payment pending)
order_number → InvoiceNo billing_first_name + billing_last_name → Customer order_date → InvoiceDate
Wholesale, net terms, accounts receivable
Woocommerce Orders Export WooCommerce order data with line items (one row per product)
→
Quickbooks Online Journal Entry Double-entry accounting with debits/credits
order_total → Credit: Sales Revenue payment_fee → Debit: Payment Fees net_deposit → Debit: Bank Account
Professional accounting, fee tracking, aggregated imports
Woocommerce Products Export WooCommerce product catalog data (one row per product)
→
Quickbooks Online Products and Services Import Product and service items for invoicing and sales
Name → Name SKU → SKU Regular price → Sales Price/Rate
Product catalog migration, inventory setup Current tool