Been searching for something like this for months. Our Shopify store processes 500+ orders monthly and this handles everything perfectly. Date formats, tax columns, refunds - all correct.
Import PayPal into Xero — Convert Activity Download to Bank Statement
or drop .csv, .xls, .xlsx files here
or
Invoice import blocked if Sales Tax enabled in QBO
Import Complete
Xero Bank Statement Import Format
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What Our Users Say
works good, wish it had batch mode
I was spending 4-5 hours every month reformatting exports manually. This tool paid for itself in the first use. The preview feature helped me verify the mapping before paying.
exactly what i needed thx!!
Super straightforward. Upload, convert, download. No account needed which is nice. Would give 5 stars if they add Xero support.
saved me hours of work
My accountant was so happy when I sent her the converted file. No more back-and-forth about date formats or missing columns. Everything imported correctly on first try.
fast and easy 10/10 would recommend
Been using this for 6 months for monthly reconciliations. Handles all the edge cases - partial refunds, multi-line orders, currency conversions. Very reliable tool.
Good tool, does what it says. Interface could be bit better but conversion quality is excellent. Using it for my 3 Shopify stores.
Switched from A2X to this. Way simpler for my needs - I don't need real-time sync, just clean data once a month. This delivers exactly that.
finally!! something that works with QB desktop!!
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Ready to import your own data?
The simplest way to import PayPal transactions into Xero. Convert your Activity Download CSV to Xero's bank statement format and import in minutes.
No API required
Browser-based processing
Run on Google Cloud Platform
How It Works
1
Export from PayPal
PayPal → Activity → Download → Select date range → Download CSV
2
Convert Format
Upload to converter, select region and options, download Xero file
3
Import to Xero
Xero → Accounting → Bank Accounts → [PayPal Account] → Import
4
Reconcile
Match imported transactions with invoices, bills, and bank transfers
Your Data is Safe
Bank-Level Security
256-bit SSL encryption. Same standards as major financial institutions.
No Data Storage
Files are processed directly in browser. No calls to our servers.
GDPR Compliant
Full EU data protection compliance. Your privacy rights protected.
Field Mapping
How Paypal Transactions fields map to Xero Bank Statement
| Paypal Transactions | Source Value | Xero Bank Statement | Target Value | Note | |
|---|---|---|---|---|---|
Date |
01/15/2025 |
→ | Date |
01/15/2025
|
Transaction date |
Net |
97.10 |
→ | Amount |
97.10
|
Net amount (single mode) |
Gross |
100.00 |
→ | Amount |
100.00
|
Gross amount (two-line mode) |
Fee |
-2.90 |
→ | Amount |
-2.90
|
PayPal fees (two-line mode, negative) |
Name |
John Smith |
→ | Payee |
John Smith
|
Counterparty name |
Transaction ID |
9AB12345CD678901E |
→ | Reference |
9AB12345CD678901E
|
PayPal transaction ID |
Data Transformation
Each PayPal transaction becomes 1 or 2 bank rows depending on mode
Input
PayPal Transaction
One Activity Download row with Gross/Fee/Net
Key columns:
Transaction ID,
Date
1:N — One input row creates multiple output rows
Output
Xero Bank Line
1 or 2 rows per
input
Transaction Line
Money movement
DR
Fee Line (two-line mode only)
PayPal fees (negative)
Net amount = Gross + Fee
How to Import PayPal into Xero Without API Integration
The Manual Import Advantage
While automatic bank feeds are convenient, they often miss transaction details,
cost extra, or don't work with all PayPal account types. Manual CSV import gives
you complete control - you see exactly what's being imported, can verify totals,
and aren't dependent on third-party integrations that may break or change pricing.
Getting Your PayPal Data into Xero
PayPal's Activity Download gives you a complete record of all transactions.
Xero's bank import accepts CSV files in a specific format. This tool bridges
the gap - converting PayPal's format to Xero's format so you can import your
payment history with a few clicks.
Common Bank Statement Import Errors
Issues you might encounter when importing Activity Download data to Bank Statement - and how we solve them
Gross + Fee ≠ Net
PayPal fee calculation doesn't match Net
Gross: $100, Fee: -$2.90, Net: $98.00
Computed: Fee Effect = Net - Gross = -$2.00
Use FeeEffect = Net - Gross for accurate fee tracking
This handles fee reversals and adjustments correctly
Pending Transactions
Pending transactions haven't settled yet
Status: Pending, Net: $100.00
Skipped (not balance-affecting yet)
We filter to only Completed transactions
Re-export after transactions settle
Refunds Linked to Original
Refunds reference original transaction
Type: Refund, Reference Txn ID: ABC123
Amount: -$100 (negative reversal)
Refunds appear as negative amounts
Bank balance stays accurate with refunds included
Multiple Currencies
PayPal holds multiple currency balances
USD: $500, GBP: £200, EUR: €100
Split by currency or single currency
Filter by currency or import to matching bank account
Use currency filter option for multi-currency Xero
Bank Transfers
Withdrawals to bank appear as negative
Type: Bank Transfer, Net: -$1000
Amount: -$1000 (outflow from PayPal)
This is correct - money left PayPal to your bank
Match with incoming deposit in your actual bank account
Why Use This Tool?
Direct Import Format
Creates CSV files ready for Xero's bank statement import - no reformatting needed.
Fee Tracking Option
Split gross payments from fees for detailed expense tracking in Xero.
Refund Handling
Properly imports refunds as negative amounts for accurate bank balance.
Multi-Currency
Filter by currency for clean import into currency-specific accounts.
Batch Import
Large files automatically split to meet Xero's 1,000 row import limit.
Local Processing
Your PayPal data never leaves your browser - complete privacy.
Frequently Asked Questions
Go to Accounting → Bank Accounts → Add Bank Account → Add manually. Name it 'PayPal' and select the currency matching your PayPal balance. This is where you'll import the converted transactions.
Export the period you need to reconcile. For ongoing bookkeeping, monthly exports work well. PayPal allows up to 7 years of history in a single download.
For multi-currency Xero, create a separate bank account for each currency. Use our currency filter to export one currency at a time, then import each to the matching account.
Xero will show which rows failed. Common issues: date format mismatch (check region setting), duplicate transactions (already imported), or amount formatting. Our tool handles most formatting issues automatically.
Monthly is common for bookkeeping. Some businesses import weekly or even daily for high-volume accounts. Xero detects duplicates, so you won't double-import transactions.
Third-party integrations may have limitations, cost monthly fees, or not work with all PayPal account types. CSV import is free, works with any account, and gives you control over exactly what's imported.
Paypal → Xero Data Ecosystem
All available data flows from Paypal to Xero
Paypal
Activity Download
PayPal transaction history with payments, fees, refunds, and transfers
→
Xero
Bank Statement
Bank transactions for reconciliation
Date → Date
Net → Amount
Gross → Amount
Paypal
Activity Download
PayPal transaction history with payments, fees, refunds, and transfers
→
Xero
Contact
Customer or supplier contact records
Name → Name
From Email Address → EmailAddress
Contact Phone Number → PhoneNumber
Paypal
Activity Download
PayPal transaction history with payments, fees, refunds, and transfers
→
Xero
Sales Invoice
Sales invoices for accounts receivable (B2B, payment terms)
Name → ContactName
From Email Address → EmailAddress
Invoice Number / Transaction ID → InvoiceNumber