Been searching for something like this for months. Our Shopify store processes 500+ orders monthly and this handles everything perfectly. Date formats, tax columns, refunds - all correct.
PayPal to Xero Contacts Converter — Sync Customers from Payment History
or drop .csv, .xls, .xlsx files here
or
Invoice import blocked if Sales Tax enabled in QBO
Convert Complete
Xero Contact CSV Format
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Credits Calculation:
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Validation Report Download
The download includes your original file with an added "Validation Error" column showing error messages for each row. Valid rows have an empty error column.
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What Our Users Say
works good, wish it had batch mode
I was spending 4-5 hours every month reformatting exports manually. This tool paid for itself in the first use. The preview feature helped me verify the mapping before paying.
exactly what i needed thx!!
Super straightforward. Upload, convert, download. No account needed which is nice. Would give 5 stars if they add Xero support.
saved me hours of work
My accountant was so happy when I sent her the converted file. No more back-and-forth about date formats or missing columns. Everything imported correctly on first try.
fast and easy 10/10 would recommend
Been using this for 6 months for monthly reconciliations. Handles all the edge cases - partial refunds, multi-line orders, currency conversions. Very reliable tool.
Good tool, does what it says. Interface could be bit better but conversion quality is excellent. Using it for my 3 Shopify stores.
Switched from A2X to this. Way simpler for my needs - I don't need real-time sync, just clean data once a month. This delivers exactly that.
finally!! something that works with QB desktop!!
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Ready to convert your own data?
Build your Xero customer database from PayPal transaction history. Automatically extract, deduplicate, and import payer information as Xero contacts.
No API required
Browser-based processing
Run on Google Cloud Platform
How It Works
1
Export from PayPal
PayPal → Activity → Download → All Activity → Download CSV
2
Upload & Configure
Upload CSV, select deduplication method and address options
3
Preview & Verify
Review extracted contacts, check for duplicates and missing data
4
Import to Xero
Import contacts via Contacts → Import → Import CSV
Your Data is Safe
Bank-Level Security
256-bit SSL encryption. Same standards as major financial institutions.
No Data Storage
Files are processed directly in browser. No calls to our servers.
GDPR Compliant
Full EU data protection compliance. Your privacy rights protected.
Field Mapping
How Paypal Transactions fields map to Xero Contact
| Paypal Transactions | Source Value | Xero Contact | Target Value | Note | |
|---|---|---|---|---|---|
Name |
John Smith |
→ | Name |
John Smith
|
Contact name (required) |
From Email Address |
buyer@example.com |
→ | EmailAddress |
buyer@example.com
|
Payer email |
Contact Phone Number |
+1-555-123-4567 |
→ | PhoneNumber |
+1-555-123-4567
|
Phone number |
Address Line 1 |
123 Main St |
→ | SAAddressLine1 |
123 Main St
|
Shipping address |
Town/City |
New York |
→ | SACity |
New York
|
Shipping city |
Zip/Postal Code |
10001 |
→ | SAPostalCode |
10001
|
Shipping postal code |
Country |
United States |
→ | SACountry |
United States
|
Shipping country |
Data Transformation
Multiple transactions from same payer become single contact
Input
PayPal Transactions
Transaction records with payer info
Key columns:
Name,
From Email Address
N:1 — Multiple input rows aggregate to one output row
Output
Xero Contact
1 per unique payer rows per
input
Contact Record
Deduplicated customer record
No duplicate contacts in output
Why Extract Contacts from PayPal
Building Your Customer Database
PayPal doesn't offer a dedicated customer export feature. Your customer information
is scattered across individual transactions. This tool extracts unique payers from
your payment history, deduplicates them, and formats them for Xero import - giving
you a clean customer database without manual data entry.
CRM Integration Challenge
Having customers in Xero enables invoicing, quotes, statements, and reporting.
Without proper contact records, you can't leverage Xero's full CRM capabilities.
This tool bridges the gap by converting your PayPal transaction history into
structured contact records that integrate with Xero's contact management.
Common Contact Import Errors
Issues you might encounter when importing Activity Download data to Contact - and how we solve them
Repeat Payers in Export
Same payer appears in multiple transactions
john@example.com: 5 payments
john@example.com: 1 contact record
Deduplication keeps most recent info
All transactions linked, but only one contact created
PayPal Masked Email
PayPal shows anonymized marketplace email
buyer-123@marketplace.paypal.com
Email imported as-is (still functional)
Masked emails work for PayPal communication
Update with real email if customer provides it
No Shipping Address
Digital goods or services have no address
Address fields: (all blank)
Contact created without address
Address fields left empty when not available
Add address manually in Xero if needed
Same Person, Different Names
Payer uses variations of their name
John Smith, J Smith, John D Smith
Deduplicated by email if available
Use email deduplication for accuracy
Merge contacts in Xero if needed
Why Use This Tool?
Smart Deduplication
Identifies unique customers from multiple transactions by email or name.
Contact Extraction
Pulls name, email, and address from PayPal payer information.
Address Parsing
Converts PayPal shipping addresses to Xero street and postal address fields.
Most Recent Info
When duplicates found, keeps the most recent transaction's details.
Batch Processing
Handles large transaction histories with automatic batching.
Browser Privacy
All processing happens locally. Customer data never leaves your device.
Frequently Asked Questions
The tool groups transactions by email address (or name if email unavailable). For each unique customer, it keeps the most recent transaction's details, ensuring you get current addresses and contact information.
Some PayPal transactions show anonymized emails like 'buyer-123@marketplace.paypal.com'. These are still functional for PayPal communication. The tool imports them as-is - update with real emails when customers provide them.
Xero's import process can check for existing contacts by name. If a contact already exists, you can choose to skip or update. For best results, deduplicate by email in our tool, then use Xero's duplicate detection.
Digital goods and services often don't have shipping addresses. The contact is still created with name and email - you can add addresses later in Xero if needed.
The tool filters to payment transactions only (money coming in). Refunds don't add new customers - they reference existing ones. This keeps your contact list clean and relevant.
No limit on our side. Xero's import handles thousands of contacts. For very large files, we automatically batch them to ensure reliable import.
Paypal → Xero Data Ecosystem
All available data flows from Paypal to Xero
Paypal
Activity Download
PayPal transaction history with payments, fees, refunds, and transfers
→
Xero
Bank Statement
Bank transactions for reconciliation
Date → Date
Net → Amount
Gross → Amount
Paypal
Activity Download
PayPal transaction history with payments, fees, refunds, and transfers
→
Xero
Contact
Customer or supplier contact records
Name → Name
From Email Address → EmailAddress
Contact Phone Number → PhoneNumber
Paypal
Activity Download
PayPal transaction history with payments, fees, refunds, and transfers
→
Xero
Sales Invoice
Sales invoices for accounts receivable (B2B, payment terms)
Name → ContactName
From Email Address → EmailAddress
Invoice Number / Transaction ID → InvoiceNumber