Stripe to QuickBooks — Integration with Fee Breakdown

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QuickBooks Journal Entry Format

Ready for download

Records converted

The A2X-style approach to Stripe accounting. Automatically breaks out gross sales, processing fees, and net deposits for perfect bank reconciliation.

No API required

Browser-based processing

Run on Google Cloud Platform

Download Sample Stripe Export

Sample balance transactions CSV to test the converter

Download Sample

Tool Rating

4.8 / 5 (312 votes)

How It Works

Export

Export from Stripe Dashboard → Balance → All Transactions → Export

Upload and Configure

Upload your balance transactions CSV and configure account mappings

Preview and Export

Review fee breakdown preview and download the Journal Entry CSV

Import to Target

Import to QuickBooks Online via Settings → Import Data → Journal Entries

Your Data is Safe

Bank-Level Security

256-bit SSL encryption. Same standards as major financial institutions.

No Data Storage

Files under 50MB process in your browser. Your data never touches our servers.

Auto-Delete

Server-processed files automatically deleted within 24 hours.

GDPR Compliant

Full EU data protection compliance. Your privacy rights protected.

Field Mapping

How Stripe Balance_Transactions fields map to Quickbooks Online Journal Entry

Stripe Balance_Transactions	Source Value		Quickbooks Online Journal Entry	Target Value	Note
`Created (UTC)`	`2025-01-15 14:00:00`	→	`JournalDate`	`01/15 14:00:00/2025`	Transaction date to MM/DD/YYYY
`Amount`	`100.00`	→	`Credits`	`100.00`	Gross sales credited to revenue
`Fee`	`3.20`	→	`Debits`	`3.20`	Processing fees debited to expense
`Automatic Payout ID`	`po_1A2B3Cd123xyz`	→	`Memo`	`po_1A2B3Cd123xyz`	Payout reference in memo

Data Transformation

Each Stripe payout becomes a balanced journal entry with 3 lines

One row per transaction in a payout batch

Key columns: Created (UTC), Amount, Fee, Net, Automatic Payout ID

1:N — One input row creates multiple output rows

Double-entry accounting with balanced debits and credits

DR Bank Deposit Net amount deposited to your bank account

CR Sales Revenue Gross sales amount (matches Stripe 1099-K)

DR Processing Fees Stripe processing fees as expense

Debits must equal Credits (balanced double-entry)

Why Stripe Deposits Never Match Your Bank

The Net Deposit Problem

You charged $1,000 through Stripe. Your bank shows a $971 deposit. Where did $29 go? Stripe withholds processing fees (2.9% + $0.30 per transaction) before sending payouts. Your bank sees $971. QuickBooks sees $971. But your revenue was $1,000. Without breaking out fees, your books show $971 revenue instead of $1,000 revenue + $29 expense.

What This Tool Does

We parse your Stripe balance transactions and create QuickBooks entries that show: - Gross sales: $1,000 (what you actually charged) - Processing fees: -$29 (the expense) - Net deposit: $971 (what hit your bank) This is exactly what A2X, Synder, and other premium integrations do - but without the monthly fee.

Common Journal Entry Import Errors

Issues you might encounter when importing Balance Transactions Export data to Journal Entry - and how we solve them

Unbalanced Journal Entry

QuickBooks requires Debits = Credits for each journal entry

Debit: $970, Credit: $1000 (unbalanced)

Debit: $970 + $30, Credit: $1000 (balanced)

We auto-calculate balanced entries: Bank + Fees = Sales

Each payout creates a balanced entry with fee breakdown

Account Names Not Found

QuickBooks import fails if account names don't match your Chart of Accounts

Account: 'Stripe Sales' (not in your QB)

Account: 'Sales Income' (matches your QB)

Configure your actual account names before converting

Use the account settings to match your QuickBooks Chart of Accounts

Duplicate Journal Number

Importing the same payout twice creates duplicate entries

Payout po_123 imported twice

Each payout ID is unique

Journal numbers include payout ID to prevent duplicates

Check your date range to avoid re-importing processed payouts

Why Use This Tool?

A2X-Style Accounting

Same methodology used by A2X, Synder, and professional bookkeepers. Proper double-entry accounting.

Fee Breakdown

Processing fees extracted and mapped to expense account. See your true profit margin.

Bank-Ready Output

Net deposit amounts match your bank statement exactly. No more reconciliation mysteries.

Balanced Entries Guaranteed

Every journal entry is validated: debits = credits. QuickBooks will accept without errors.

Refund & Dispute Handling

Refunds and chargebacks are detected and handled with correct accounting treatment.

Browser-Based Privacy

Files process entirely in your browser. Financial data never leaves your computer.

Frequently Asked Questions

Stripe withholds processing fees (2.9% + $0.30) before depositing. Your bank sees the NET amount. This tool breaks out the gross sales and fees so your books show both correctly.

Same accounting methodology - we create journal entries with proper fee breakdown. The difference is A2X/Synder charge monthly fees ($19-$79+). This tool is pay-per-use with no subscription.

Journal Entry provides full double-entry accounting with separate lines for income, fees, and deposits. Sales Receipts work for simple cases but don't properly handle fee tracking.

Go to Dashboard → Balance → All Transactions → Export. Select your date range and download CSV.

Yes. Every journal entry is validated to ensure total debits equal total credits. QuickBooks will accept all entries without balance errors.

Refunds appear as negative amounts that reduce sales. Chargebacks are mapped to a Chargeback Losses account, including the $15 dispute fee.

Yes. If you import Sales Receipts separately, enable the clearing account option. Journal entries will credit the clearing account instead of sales income.

At minimum: a bank account, an income account (Sales Income), and an expense account (Stripe Processing Fees). We use standard names you can customize in QBO.