Stripe to QuickBooks — Integration with Fee Breakdown

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Convert Complete

QuickBooks Journal Entry Format
valid rows

The A2X-style approach to Stripe accounting. Automatically breaks out gross sales, processing fees, and net deposits for perfect bank reconciliation.

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Download Sample Stripe Export

Sample balance transactions CSV to test the converter

Download Sample

Tool Rating

4.8 / 5 (157 votes)

How It Works

1

Export from Stripe

Balance → Transactions → Export CSV

2

Upload and Configure

Upload Balance Transactions Export CSV and choose Journal Entry format

3

Preview and Download

Review converted data, download Quickbooks Online-ready file

4

Import to QuickBooks Online

Settings ⚙️ → Import Data → Journal Entries → Upload CSV

Output is in QuickBooks Journal Entry format — ready to import directly, no manual reformatting needed.

Quick Answers

Why don't my Stripe deposits match my bank statement?

Stripe withholds processing fees (2.9% + $0.30) before depositing. Your bank sees the NET amount. This tool breaks out the gross sales and fees so your books show both correctly.

How is this different from A2X or Synder?

Same accounting methodology - we create journal entries with proper fee breakdown. The difference is A2X/Synder charge monthly fees ($19-$79+). This tool is pay-per-use with no subscription.

How do I export balance transactions from Stripe?

Go to Dashboard → Balance → All Transactions → Export. Select your date range and download CSV.

Why Stripe Deposits Never Match Your Bank

The Net Deposit Problem

You charged $1,000 through Stripe. Your bank shows a $971 deposit. Where did $29 go? Stripe withholds processing fees (2.9% + $0.30 per transaction) before sending payouts. Your bank sees $971. QuickBooks sees $971. But your revenue was $1,000. Without breaking out fees, your books show $971 revenue instead of $1,000 revenue + $29 expense.

What This Tool Does

We parse your Stripe balance transactions and create QuickBooks entries that show: - Gross sales: $1,000 (what you actually charged) - Processing fees: -$29 (the expense) - Net deposit: $971 (what hit your bank) This is exactly what A2X, Synder, and other premium integrations do - but without the monthly fee.

Your Data is Safe

Bank-Level Security

256-bit SSL encryption. Same standards as major financial institutions.

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Files are processed directly in browser. No calls to our servers.

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Full EU data protection compliance. Your privacy rights protected.

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Field Mapping

How Stripe Balance_Transactions fields map to Quickbooks Online Journal Entry

Stripe Balance_Transactions Source Value Quickbooks Online Journal Entry Target Value Note
Created (UTC) 2025-01-15 14:00:00 JournalDate 01/15 14:00:00/2025 Transaction date to MM/DD/YYYY
Amount 100.00 Credits 100.00 Gross sales credited to revenue
Fee 3.20 Debits 3.20 Processing fees debited to expense
Automatic Payout ID po_1A2B3Cd123xyz Memo po_1A2B3Cd123xyz Payout reference in memo

Why Use This Tool?

A2X-Style Accounting

Same methodology used by A2X, Synder, and professional bookkeepers. Proper double-entry accounting.

Fee Breakdown

Processing fees extracted and mapped to expense account. See your true profit margin.

Bank-Ready Output

Net deposit amounts match your bank statement exactly. No more reconciliation mysteries.

Balanced Entries Guaranteed

Every journal entry is validated: debits = credits. QuickBooks will accept without errors.

Refund & Dispute Handling

Refunds and chargebacks are detected and handled with correct accounting treatment.

Browser-Based Privacy

Files process entirely in your browser. Financial data never leaves your computer.

Data Transformation

Each Stripe payout becomes a balanced journal entry with 3 lines

Input Stripe Balance Transaction

One row per transaction in a payout batch

Key columns: Created (UTC), Amount, Fee, Net, Automatic Payout ID
1:N — One input row creates multiple output rows
Output Journal Entry Lines 3 rows per input

Double-entry accounting with balanced debits and credits

DR Bank Deposit Net amount deposited to your bank account
CR Sales Revenue Gross sales amount (matches Stripe 1099-K)
DR Processing Fees Stripe processing fees as expense
Debits must equal Credits (balanced double-entry)

Common Journal Entry Import Errors

Issues you might encounter when importing Balance Transactions Export data to Journal Entry - and how we solve them

Unbalanced Journal Entry

QuickBooks requires Debits = Credits for each journal entry

Debit: $970, Credit: $1000 (unbalanced)
Debit: $970 + $30, Credit: $1000 (balanced)

We auto-calculate balanced entries: Bank + Fees = Sales

Each payout creates a balanced entry with fee breakdown

Account Names Not Found

QuickBooks import fails if account names don't match your Chart of Accounts

Account: 'Stripe Sales' (not in your QB)
Account: 'Sales Income' (matches your QB)

Configure your actual account names before converting

Use the account settings to match your QuickBooks Chart of Accounts

Duplicate Journal Number

Importing the same payout twice creates duplicate entries

Payout po_123 imported twice
Each payout ID is unique

Journal numbers include payout ID to prevent duplicates

Check your date range to avoid re-importing processed payouts

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Buy bundles and get up to 60% off. Perfect for recurring monthly conversions.

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Can I get a refund?

Yes! Full refund within 14 days if no credits used. Partial refund for unused credits anytime. Contact sup@spreadsheetbroccoli.com.

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Frequently Asked Questions

Your data never leaves your device. All files are processed entirely in your browser using client-side JavaScript - no data is stored on our servers or sent anywhere. There's no account to hack, no database storing your files, and no API connections to your bank or accounting software. You upload, convert, download, and we forget it immediately.
No payment or signup required. You can upload your file, see a free preview of the conversion results, and verify everything looks correct before paying anything. If it doesn't work for your files, you haven't wasted any money. We only charge when you're satisfied and ready to download the final converted file.
You can, but free scripts and AI often miss edge cases that break real-world data: missing SKUs, currency formatting quirks, tax calculation errors, or date format mismatches. We have battle-tested validators specifically designed for accounting software imports that catch these issues before they corrupt your books. Plus, you get instant browser-based conversion without installing Python or managing dependencies.
Stripe withholds processing fees (2.9% + $0.30) before depositing. Your bank sees the NET amount. This tool breaks out the gross sales and fees so your books show both correctly.
Same accounting methodology - we create journal entries with proper fee breakdown. The difference is A2X/Synder charge monthly fees ($19-$79+). This tool is pay-per-use with no subscription.
Journal Entry provides full double-entry accounting with separate lines for income, fees, and deposits. Sales Receipts work for simple cases but don't properly handle fee tracking.
Go to Dashboard → Balance → All Transactions → Export. Select your date range and download CSV.
Yes. Every journal entry is validated to ensure total debits equal total credits. QuickBooks will accept all entries without balance errors.
Refunds appear as negative amounts that reduce sales. Chargebacks are mapped to a Chargeback Losses account, including the $15 dispute fee.
Yes. If you import Sales Receipts separately, enable the clearing account option. Journal entries will credit the clearing account instead of sales income.
At minimum: a bank account, an income account (Sales Income), and an expense account (Stripe Processing Fees). We use standard names you can customize in QBO.
Stripe typically processes payouts 3-7 business days after payment, so deposits may not appear immediately. Using an automated integration helps reconcile these deposits faster.
Create a Bank-type account (e.g., 'Stripe Payout Funds') to track incoming deposits from Stripe separately from your main business bank account.