Name Validation
Checks that required Name field is present and non-empty.
Xero Contact CSV Validator
or drop files here .csv, .xls, .xlsx, .xlsm (up to 50 MB)
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Invoice import blocked if Sales Tax enabled in QBO
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Validation Report Format
Showing valid rows only (download includes all rows + errors)
All rows valid
| $ |
|---|
+ more rows
valid rows
invalid rows skipped from preview
credits
| Row | Column | Value | Error |
|---|---|---|---|
Showing first 50 errors. more errors not shown.
more errors hidden. Download the full validation report to see all errors.
Validation Report Download
The download includes your original file with an added "Validation Error" column showing error messages for each row. Valid rows have an empty error column.
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Check your contact CSV for errors before importing to Xero.
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Xero Contact Validation Questions
What columns are required for Xero contacts?
Only Name is required. Recommended: EmailAddress, FirstName, LastName, POAddressLine1, POCity, POPostalCode, POCountry, PhoneNumber.
How does Xero handle duplicate names?
Xero matches by Name. If a contact with the same name exists, it will be updated. Slightly different names create new contacts.
What happens to my Xero file during validation?
Your Xero file is validated entirely in your browser — nothing is uploaded to any server. The Xero Contact validation runs client-side using JavaScript.
How Xero Contact Validation Works
1
Prepare Your Xero Contact CSV
Export or prepare your Xero Contact CSV file following the platform's template requirements.
2
Upload and Validate
Upload your Xero Contact CSV file. The validator checks every row against the expected format rules.
3
Review Validation Results
Fix flagged errors using the row-level report, then import your clean file with confidence.
Issues are flagged inline with clear fix suggestions — review and correct before you import.
Why Validate Xero Contact Before Import?
Email Validation
Validates email address format for EmailAddress field.
Address Structure
Validates PO (billing) and SA (shipping) address fields.
Duplicate Detection
Warns about duplicate names within the file.
Browser-Based
Files processed locally. Your data never leaves your computer.
Instant Results
Get validation results in seconds.
How People Use Xero Contact
Migrating 800 contacts from MYOB to Xero and the Name column had trailing spaces that would have created duplicates. The validator flagged 34 names with whitespace issues and 12 duplicate names that differed only by punctuation. Cleaned them all before import instead of merging contacts one by one after the fact.
A client's supplier list had email addresses with commas instead of semicolons separating multiple contacts and 6 rows with non-ISO currency codes. The validator caught every bad email and invalid currency before Xero could reject the file. Saved a round trip of export-fix-reimport.
Why Validate Contacts Before Import?
Avoid Duplicate Contacts
Xero matches contacts by Name. Importing contacts with slightly different names
creates duplicates. Validating first helps catch naming inconsistencies.
What This Tool Checks
We validate your contact CSV against Xero requirements:
- Required Name field present and non-empty
- Email format validation
- Address field structure (POAddressLine1, SAAddressLine1, etc.)
- Phone number format
- Currency code validity (3-letter ISO)
You get a detailed error report with row numbers to fix issues.
Common Target Import Errors
Issues you might encounter when importing Source data to Target - and how we solve them
Missing Contact Name
The Name column is required for each contact
(blank Name)
Acme Corporation
Each contact needs a unique name
Add contact names to all rows
Duplicate Contact Name
Contact names must be unique in Xero
John Smith (already exists)
John Smith - London Office
Use unique names; add distinguishing info if needed
Rename duplicates or update existing contacts instead
Name Exceeds Maximum Length
Contact name exceeds 255 character limit
(256+ characters)
Abbreviated Company Name (max 255 chars)
Shorten the contact name to fit within Xero's limit
Truncate or abbreviate long contact names
Invalid Email Format
EmailAddress is not in valid email format
not-an-email
contact@example.com
Ensure email addresses are properly formatted
Fix or remove invalid email addresses
Your Xero Contact Data Stays Private
Client-Side Validation
No server round-trips. Your Xero Contact data is processed entirely in the browser tab.
Auto-Erased on Close
The moment you close the page, all Xero Contact data is wiped from browser memory. No traces left.
EU Privacy Standard
Meets GDPR requirements by design — no data processing on external servers, ever.
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Frequently Asked Questions
You can, but free scripts and AI often miss edge cases that break real-world data: missing SKUs, currency formatting quirks, tax calculation errors, or date format mismatches. We have battle-tested validators specifically designed for accounting software imports that catch these issues before they corrupt your books. Plus, you get instant browser-based conversion without installing Python or managing dependencies.
Only Name is required. Recommended: EmailAddress, FirstName, LastName, POAddressLine1, POCity, POPostalCode, POCountry, PhoneNumber.
Xero matches by Name. If a contact with the same name exists, it will be updated. Slightly different names create new contacts.
PO prefix for billing/postal address (POAddressLine1, POCity, etc.). SA prefix for shipping/street address (SAAddressLine1, SACity, etc.).
Yes. Xero contacts can be both. You can specify this in Xero after import or leave as generic contacts.
Your Xero file is validated entirely in your browser — nothing is uploaded to any server. The Xero Contact validation runs client-side using JavaScript.
Rename or merge the duplicate contact in Xero, or restore the archived match. Then re-import.
The email format is invalid. Remove spaces, trailing commas, and avoid multiple emails in one cell.
Use a plain comma-separated .csv with one header row. Export values only (no formulas).
Your file encoding is likely wrong. Save/export the CSV as UTF-8 and try again.
Headers may not match what Xero expects. Use Xero’s import template headers and keep them consistent.
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