Been searching for something like this for months. Our Shopify store processes 500+ orders monthly and this handles everything perfectly. Date formats, tax columns, refunds - all correct.
Import eBay Transactions to Xero — Bank Statement Format
or drop .csv, .xls, .xlsx files here
or
Invoice import blocked if Sales Tax enabled in QBO
Import Complete
Xero Bank Statement Format
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more errors hidden. Download the full validation report to see all errors.
Validation Report Download
The download includes your original file with an added "Validation Error" column showing error messages for each row. Valid rows have an empty error column.
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What Our Users Say
works good, wish it had batch mode
I was spending 4-5 hours every month reformatting exports manually. This tool paid for itself in the first use. The preview feature helped me verify the mapping before paying.
exactly what i needed thx!!
Super straightforward. Upload, convert, download. No account needed which is nice. Would give 5 stars if they add Xero support.
saved me hours of work
My accountant was so happy when I sent her the converted file. No more back-and-forth about date formats or missing columns. Everything imported correctly on first try.
fast and easy 10/10 would recommend
Been using this for 6 months for monthly reconciliations. Handles all the edge cases - partial refunds, multi-line orders, currency conversions. Very reliable tool.
Good tool, does what it says. Interface could be bit better but conversion quality is excellent. Using it for my 3 Shopify stores.
Switched from A2X to this. Way simpler for my needs - I don't need real-time sync, just clean data once a month. This delivers exactly that.
finally!! something that works with QB desktop!!
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How are credits calculated?
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Ready to import your own data?
Get your eBay Managed Payments data into Xero's bank reconciliation. Transform transaction exports into import-ready bank statement format.
No API required
Browser-based processing
Run on Google Cloud Platform
How It Works
1
Export eBay Data
Download transaction report from eBay Seller Hub Payments tab
2
Prepare for Import
Upload file and select your Xero region and preferences
3
Validate & Preview
Review the converted data, check for any issues
4
Import to Xero
Download and upload to Xero via bank statement import
Your Data is Safe
Bank-Level Security
256-bit SSL encryption. Same standards as major financial institutions.
No Data Storage
Files are processed directly in browser. No calls to our servers.
GDPR Compliant
Full EU data protection compliance. Your privacy rights protected.
Field Mapping
How Ebay_Seller Transactions fields map to Xero Bank Statement
| Ebay_Seller Transactions | Source Value | Xero Bank Statement | Target Value | Note | |
|---|---|---|---|---|---|
Transaction creation date |
Jan-15-2026 |
→ | Date |
Jan-15-2026
|
Transaction date |
Net amount |
83.51 |
→ | Amount |
83.51
|
Net amount (single mode) |
Gross transaction amount |
108.00 |
→ | Amount |
108.00
|
Gross amount (two-line mode) |
Total fees |
-15.85 |
→ | Amount |
-15.85
|
eBay fees (two-line mode, negative) |
Buyer name |
John Smith |
→ | Payee |
John Smith
|
Buyer name or 'eBay Sale' |
Order number |
11-12345-67890 |
→ | Reference |
11-12345-67890
|
eBay order number |
Item title |
Widget Pro - Black |
→ | Description |
Widget Pro - Black
|
Sale description |
Data Transformation
Each eBay transaction becomes 1 or 2 bank rows depending on mode
Input
eBay Transaction
One Managed Payments transaction with sales, fees, taxes
Key columns:
Order number,
Transaction creation date
1:N — One input row creates multiple output rows
Output
Xero Bank Line
1 or 2 rows per
input
CR
Sale Line
Money received from buyer
DR
Fee Line (two-line mode only)
eBay fees (negative)
Net amount = Gross - Fees
Getting eBay Data Into Xero
Format Compatibility Issues
eBay's transaction exports don't match Xero's import requirements. Dates are
formatted differently, columns have different names, and amounts need
restructuring. Our tool handles all the formatting so your import succeeds
on the first try.
Payout Timing Complexity
eBay transactions and bank deposits happen on different days. This tool
creates properly dated entries that reconcile with your actual bank deposits,
whether you use a clearing account or direct bank reconciliation.
Common Bank Statement Import Errors
Issues you might encounter when importing Transaction Report data to Bank Statement - and how we solve them
Payout vs Transaction Date Mismatch
Bank shows deposit on different day than transaction
Transaction: Jan 15, Bank deposit: Jan 17
Group by Payout ID for reconciliation
This is normal - eBay batches and deposits 1-2 days later
Match by Payout ID or aggregate by payout date
Multiple Fee Types
eBay has many fee types (FVF, international, ad fees)
FVF: -$1.30, Ad Fee: -$2.00, International: -$0.50
Total Fees: -$3.80
We aggregate all fees into Total fees column
For detailed fee tracking, download fee invoice separately
eBay Collected Tax Confusion
Marketplace Facilitator Tax collected by eBay
Gross $108, Tax $8 collected by eBay
Net to seller: $100 (eBay remits tax)
eBay Collected Tax doesn't affect your bank deposit
Don't include eBay-collected tax in your revenue
Refunds Show as Negative
Refunds appear as negative net amounts
Type: Refund, Net: -$50.00
Bank line: Amount -$50.00
Negative amounts indicate money going out
These correctly reduce your bank balance
Why Use This Tool?
Import-Ready Format
Output matches Xero's bank statement import requirements exactly.
Date Formatting
Automatically converts eBay dates to your Xero region's format.
Fee Tracking Option
Two-line mode separates fees for expense categorization in Xero.
Batch Handling
Large exports automatically split to meet Xero's 1,000 row limit.
Validation
Checks data before conversion to catch errors early.
Browser Privacy
Your eBay data stays on your computer. No cloud uploads.
Frequently Asked Questions
Go to Accounting → Bank Accounts → select your bank (or eBay Clearing account) → Bank Statements → Import. Upload the converted CSV and follow Xero's mapping wizard.
They use the same processor - the difference is intent. Import focuses on getting data INTO Xero. Convert focuses on file format transformation. Use whichever matches your workflow.
Common issues: wrong date format for your region, duplicate transactions (already imported), or exceeding 1,000 rows. Our tool handles date formatting and batching automatically.
Recommended for proper accounting. Create 'eBay Clearing' as a bank account in Xero. Import transactions there, then transfer to your real bank when eBay deposits arrive.
Yes! Export any date range from eBay and convert it. Xero accepts historical imports - just be aware that importing into closed periods may require adjustment.
Ebay Seller → Xero Data Ecosystem
All available data flows from Ebay Seller to Xero
Ebay Seller
Orders Report
eBay Seller Hub orders export with shipping details
→
Xero
Contact
Customer or supplier contact records
Buyer name → Name
Buyer email → EmailAddress
Buyer phone → PhoneNumber
Ebay Seller
Transaction Report
eBay Managed Payments transaction report with sales, fees, and payouts
→
Xero
Bank Statement
Bank transactions for reconciliation
Transaction creation date → Date
Net amount → Amount
Gross transaction amount → Amount
Ebay Seller
Transaction Report
eBay Managed Payments transaction report with sales, fees, and payouts
→
Xero
Sales Invoice
Sales invoices for accounts receivable (B2B, payment terms)
Buyer name → ContactName
Buyer email → EmailAddress
Order number → InvoiceNumber