Been searching for something like this for months. Our Shopify store processes 500+ orders monthly and this handles everything perfectly. Date formats, tax columns, refunds - all correct.
eBay Xero Integration — Complete Accounting Workflow
or drop .csv, .xls, .xlsx files here
or
Invoice import blocked if Sales Tax enabled in QBO
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What Our Users Say
works good, wish it had batch mode
I was spending 4-5 hours every month reformatting exports manually. This tool paid for itself in the first use. The preview feature helped me verify the mapping before paying.
exactly what i needed thx!!
Super straightforward. Upload, convert, download. No account needed which is nice. Would give 5 stars if they add Xero support.
saved me hours of work
My accountant was so happy when I sent her the converted file. No more back-and-forth about date formats or missing columns. Everything imported correctly on first try.
fast and easy 10/10 would recommend
Been using this for 6 months for monthly reconciliations. Handles all the edge cases - partial refunds, multi-line orders, currency conversions. Very reliable tool.
Good tool, does what it says. Interface could be bit better but conversion quality is excellent. Using it for my 3 Shopify stores.
Switched from A2X to this. Way simpler for my needs - I don't need real-time sync, just clean data once a month. This delivers exactly that.
finally!! something that works with QB desktop!!
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Ready to integrate your own data?
Connect your eBay Managed Payments to Xero accounting. Complete integration suite for transactions, invoices, and customer sync — without ongoing subscription costs.
No API required
Browser-based processing
Run on Google Cloud Platform
How It Works
1
Export from eBay
Download Transaction Report or Orders from Seller Hub
2
Select Integration Type
Choose bank statement, invoice, or contact format
3
Configure & Convert
Set region, fee handling, and other preferences
4
Import to Xero
Upload converted files to appropriate Xero import
Your Data is Safe
Bank-Level Security
256-bit SSL encryption. Same standards as major financial institutions.
No Data Storage
Files are processed directly in browser. No calls to our servers.
GDPR Compliant
Full EU data protection compliance. Your privacy rights protected.
Field Mapping
How Ebay_Seller Transactions fields map to Xero Bank Statement
| Ebay_Seller Transactions | Source Value | Xero Bank Statement | Target Value | Note | |
|---|---|---|---|---|---|
Transaction creation date |
Jan-15-2026 |
→ | Date |
Jan-15-2026
|
Transaction date |
Net amount |
83.51 |
→ | Amount |
83.51
|
Net amount (single mode) |
Gross transaction amount |
108.00 |
→ | Amount |
108.00
|
Gross amount (two-line mode) |
Total fees |
-15.85 |
→ | Amount |
-15.85
|
eBay fees (two-line mode, negative) |
Buyer name |
John Smith |
→ | Payee |
John Smith
|
Buyer name or 'eBay Sale' |
Order number |
11-12345-67890 |
→ | Reference |
11-12345-67890
|
eBay order number |
Item title |
Widget Pro - Black |
→ | Description |
Widget Pro - Black
|
Sale description |
Data Transformation
Each eBay transaction becomes 1 or 2 bank rows depending on mode
Input
eBay Transaction
One Managed Payments transaction with sales, fees, taxes
Key columns:
Order number,
Transaction creation date
1:N — One input row creates multiple output rows
Output
Xero Bank Line
1 or 2 rows per
input
CR
Sale Line
Money received from buyer
DR
Fee Line (two-line mode only)
eBay fees (negative)
Net amount = Gross - Fees
Why Premium Integration Apps Aren't Always the Answer
The $20-80/Month Question
Integration apps like A2X, Link My Books, and others charge monthly fees
for automated eBay-Xero syncing. For many sellers, especially those doing
monthly or quarterly bookkeeping, file-based integration delivers the same
results at a fraction of the cost.
Our Approach: Professional Results, Pay-Per-Use
Export your eBay data monthly, convert it through our tools, and import to
Xero. You get the same properly-formatted accounting data — fee breakdowns,
payout reconciliation, customer records — without recurring subscription costs.
Our suite covers bank reconciliation, invoice creation, and contact sync.
Common Bank Statement Import Errors
Issues you might encounter when importing Transaction Report data to Bank Statement - and how we solve them
Payout vs Transaction Date Mismatch
Bank shows deposit on different day than transaction
Transaction: Jan 15, Bank deposit: Jan 17
Group by Payout ID for reconciliation
This is normal - eBay batches and deposits 1-2 days later
Match by Payout ID or aggregate by payout date
Multiple Fee Types
eBay has many fee types (FVF, international, ad fees)
FVF: -$1.30, Ad Fee: -$2.00, International: -$0.50
Total Fees: -$3.80
We aggregate all fees into Total fees column
For detailed fee tracking, download fee invoice separately
eBay Collected Tax Confusion
Marketplace Facilitator Tax collected by eBay
Gross $108, Tax $8 collected by eBay
Net to seller: $100 (eBay remits tax)
eBay Collected Tax doesn't affect your bank deposit
Don't include eBay-collected tax in your revenue
Refunds Show as Negative
Refunds appear as negative net amounts
Type: Refund, Net: -$50.00
Bank line: Amount -$50.00
Negative amounts indicate money going out
These correctly reduce your bank balance
Why Use This Tool?
No Monthly Fees
Pay per use instead of $20-80/month subscription. One-time cost per export.
Bank Reconciliation
Convert transactions to bank statement format with fee separation options.
Invoice Creation
Generate sales invoices for B2B documentation and AR tracking.
Customer Sync
Build Xero contact database from eBay buyer information.
Regional Support
Correct date formatting for UK, US, AU, NZ, and EU Xero organizations.
Complete Privacy
All processing happens in your browser. Financial data never uploaded.
Frequently Asked Questions
Those apps sync automatically but cost $19-79/month. Our tools convert the same data for a one-time per-export cost. Best for monthly/quarterly bookkeeping or budget-conscious sellers.
Bank Statement for reconciliation (most common), Invoices if you need AR tracking or B2B documentation, Contacts to build your customer database. Many users do bank statements regularly and contacts once to seed Xero.
Yes! Export once, convert to each format needed. Do contacts first (for complete customer records), then invoices or bank statements depending on your accounting method.
Yes, designed specifically for eBay Managed Payments. We parse the Transaction Report format including fees, refunds, and payout groupings.
This tool focuses on financial data. For inventory, export eBay listings and use a general CSV to Xero Items converter, or manage inventory through eBay's stock tools.
Most sellers do monthly syncs to match accounting periods. Weekly works for high-volume sellers. The workflow handles any time period you export from eBay.
Ebay Seller → Xero Data Ecosystem
All available data flows from Ebay Seller to Xero
Ebay Seller
Orders Report
eBay Seller Hub orders export with shipping details
→
Xero
Contact
Customer or supplier contact records
Buyer name → Name
Buyer email → EmailAddress
Buyer phone → PhoneNumber
Ebay Seller
Transaction Report
eBay Managed Payments transaction report with sales, fees, and payouts
→
Xero
Bank Statement
Bank transactions for reconciliation
Transaction creation date → Date
Net amount → Amount
Gross transaction amount → Amount
Ebay Seller
Transaction Report
eBay Managed Payments transaction report with sales, fees, and payouts
→
Xero
Sales Invoice
Sales invoices for accounts receivable (B2B, payment terms)
Buyer name → ContactName
Buyer email → EmailAddress
Order number → InvoiceNumber