eBay to Xero Integration — Convert Transactions to Bank Statement CSV

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Convert Complete

Xero Bank Statement Format
valid rows

Bridge the gap between eBay Managed Payments and Xero accounting. Convert transaction exports to Xero-ready bank statement CSVs for seamless payout reconciliation.

No API required
Browser-based processing
Run on Google Cloud Platform

Download Sample

Sample eBay transaction report CSV

Download

Tool Rating

4.7 / 5 (248 votes)

How It Works

1

Export from eBay

Seller Hub → Payments Tab → Transaction Report → Download CSV

2

Upload & Configure

Upload CSV, select region, and choose single or two-line mode

3

Preview & Verify

Review converted transactions, check totals match your payouts

4

Import to Xero

Import to your bank account or eBay Clearing account for reconciliation

Your Data is Safe

Bank-Level Security

256-bit SSL encryption. Same standards as major financial institutions.

No Data Storage

Files are processed directly in browser. No calls to our servers.

GDPR Compliant

Full EU data protection compliance. Your privacy rights protected.

ISO/IEC 27001 Certified GDPR Compliant Swiss Privacy CCPA Compliant

Field Mapping

How Ebay_Seller Transactions fields map to Xero Bank Statement

Ebay_Seller Transactions Source Value Xero Bank Statement Target Value Note
Transaction creation date Jan-15-2026 → Date Jan-15-2026 Transaction date
Net amount 83.51 → Amount 83.51 Net amount (single mode)
Gross transaction amount 108.00 → Amount 108.00 Gross amount (two-line mode)
Total fees -15.85 → Amount -15.85 eBay fees (two-line mode, negative)
Buyer name John Smith → Payee John Smith Buyer name or 'eBay Sale'
Order number 11-12345-67890 → Reference 11-12345-67890 eBay order number
Item title Widget Pro - Black → Description Widget Pro - Black Sale description

Data Transformation

Each eBay transaction becomes 1 or 2 bank rows depending on mode

Input eBay Transaction

One Managed Payments transaction with sales, fees, taxes

Key columns: Order number, Transaction creation date
1:N — One input row creates multiple output rows
Output Xero Bank Line 1 or 2 rows per input

CR Sale Line Money received from buyer
DR Fee Line (two-line mode only) eBay fees (negative)
Net amount = Gross - Fees

Why eBay Doesn't Integrate Directly with Xero

The Integration Gap

eBay's Managed Payments system batches transactions and deposits funds to your bank 1-2 days later. Native integrations may not capture fee details, handle refunds properly, or provide the granular control accountants need. A CSV-based approach gives you complete visibility and control over your financial data.

The Payout Reconciliation Challenge

eBay groups multiple transactions into single payouts. To reconcile properly, you need to either match individual transactions to the gross amount before fees, or track net amounts that match your actual bank deposits. Our two-line mode separates Sales from Fees, giving you accurate expense tracking and proper revenue recognition for professional accounting.

Common Bank Statement Import Errors

Issues you might encounter when importing Transaction Report data to Bank Statement - and how we solve them

Payout vs Transaction Date Mismatch

Bank shows deposit on different day than transaction

Transaction: Jan 15, Bank deposit: Jan 17
Group by Payout ID for reconciliation

This is normal - eBay batches and deposits 1-2 days later

Match by Payout ID or aggregate by payout date

Multiple Fee Types

eBay has many fee types (FVF, international, ad fees)

FVF: -$1.30, Ad Fee: -$2.00, International: -$0.50
Total Fees: -$3.80

We aggregate all fees into Total fees column

For detailed fee tracking, download fee invoice separately

eBay Collected Tax Confusion

Marketplace Facilitator Tax collected by eBay

Gross $108, Tax $8 collected by eBay
Net to seller: $100 (eBay remits tax)

eBay Collected Tax doesn't affect your bank deposit

Don't include eBay-collected tax in your revenue

Refunds Show as Negative

Refunds appear as negative net amounts

Type: Refund, Net: -$50.00
Bank line: Amount -$50.00

Negative amounts indicate money going out

These correctly reduce your bank balance

Why Use This Tool?

Payout Reconciliation

Creates bank feed entries that match eBay deposit timing and amounts.

Fee Separation

Optional two-line mode splits gross sales from eBay fees for expense tracking.

Refund Handling

Properly handles refunds as negative amounts to keep your bank balanced.

Regional Date Formats

Automatic date formatting for UK, US, AU, NZ, and EU Xero organizations.

Batch Processing

Handles large exports with automatic batching for Xero's 1,000 row limit.

Browser Privacy

All processing happens locally. Your financial data never leaves your device.

Frequently Asked Questions

Single-line shows the Net Amount (what hits your bank after fees). Two-line separates the Gross Sale from the Fee (eBay's charges), letting you track fees as a separate expense category in Xero.
eBay batches multiple transactions into payouts and deposits 1-2 days later. Match by date range or Payout ID rather than individual transaction dates. Our tool groups transactions appropriately for reconciliation.
eBay Marketplace Facilitator Tax is collected and remitted by eBay - it doesn't affect your bank deposit. Our tool excludes eBay-collected tax since you don't receive or report that money.
Refunds appear as negative amounts in Xero. When you process a refund through eBay, it reduces your next payout. Our tool includes refunds by default so your bank balance stays accurate.
For professional accounting, yes. Create an 'eBay Clearing' account to hold transactions until they deposit. When the payout hits your real bank, transfer from Clearing to Bank to reconcile.
eBay has multiple fee types (Final Value Fee, payment processing, international fees, ad fees). Our tool aggregates these into 'Total fees' for simplicity. For detailed fee analysis, download eBay's fee invoice separately.

Ebay Seller → Xero Data Ecosystem

All available data flows from Ebay Seller to Xero

Ebay Seller Orders Report eBay Seller Hub orders export with shipping details
→
Xero Contact Customer or supplier contact records
Buyer name → Name Buyer email → EmailAddress Buyer phone → PhoneNumber
Customer sync, supplier management
Ebay Seller Transaction Report eBay Managed Payments transaction report with sales, fees, and payouts
→
Xero Bank Statement Bank transactions for reconciliation
Transaction creation date → Date Net amount → Amount Gross transaction amount → Amount
Payout reconciliation, fee tracking
Ebay Seller Transaction Report eBay Managed Payments transaction report with sales, fees, and payouts
→
Xero Sales Invoice Sales invoices for accounts receivable (B2B, payment terms)
Buyer name → ContactName Buyer email → EmailAddress Order number → InvoiceNumber
B2B sales, invoiced orders, payment terms