Been searching for something like this for months. Our Shopify store processes 500+ orders monthly and this handles everything perfectly. Date formats, tax columns, refunds - all correct.
Hostaway Reservations to Xero Bank Statement Converter
or drop .csv, .xls, .xlsx files here
or
Invoice import blocked if Sales Tax enabled in QBO
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Xero Bank Statement CSV Format
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What Our Users Say
works good, wish it had batch mode
I was spending 4-5 hours every month reformatting exports manually. This tool paid for itself in the first use. The preview feature helped me verify the mapping before paying.
exactly what i needed thx!!
Super straightforward. Upload, convert, download. No account needed which is nice. Would give 5 stars if they add Xero support.
saved me hours of work
My accountant was so happy when I sent her the converted file. No more back-and-forth about date formats or missing columns. Everything imported correctly on first try.
fast and easy 10/10 would recommend
Been using this for 6 months for monthly reconciliations. Handles all the edge cases - partial refunds, multi-line orders, currency conversions. Very reliable tool.
Good tool, does what it says. Interface could be bit better but conversion quality is excellent. Using it for my 3 Shopify stores.
Switched from A2X to this. Way simpler for my needs - I don't need real-time sync, just clean data once a month. This delivers exactly that.
finally!! something that works with QB desktop!!
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Ready to convert your own data?
Convert Hostaway Reservations to Xero Bank Statement CSV for multi-channel rental income tracking.
No API required
Browser-based processing
Run on Google Cloud Platform
How It Works
1
Export from Hostaway
Download from Hostaway → Reports → Reservations → Export CSV
2
Upload and Configure
Upload CSV and select Xero region and fee options
3
Preview and Download
Review reservations and download
4
Import to Xero
Import via Accounting → Bank Accounts → Import Statement
Why Property Rental Income Needs Proper Tracking
The Multi-Channel Problem
Managing rentals across Airbnb, VRBO, and direct bookings creates scattered income records. You need unified tracking in Xero.
What This Tool Does
We convert your Hostaway Reservations into Xero bank format with channel identification, guest details, and optional fee separation for accurate accounting.
Your Data is Safe
Bank-Level Security
256-bit SSL encryption. Same standards as major financial institutions.
No Data Storage
Files are processed directly in browser. No calls to our servers.
GDPR Compliant
Full EU data protection compliance. Your privacy rights protected.
Field Mapping
How Hostaway Reservations fields map to Xero Bank Statement
| Hostaway Reservations | Source Value | Xero Bank Statement | Target Value | Note | |
|---|---|---|---|---|---|
arrivalDate |
2024-01-15 |
→ | Date |
2024-01-15
|
Check-in date |
totalPrice |
425.00 |
→ | Amount |
425.00
|
Total booking amount |
reservationId |
RES123456 |
→ | Reference |
RES123456
|
Reservation reference |
Why Use This Tool?
Region-Specific Dates
Automatically formats dates for your Xero region.
Channel Tracking
Identifies booking source (Airbnb, VRBO, etc.).
Fee Separation
Option to track OTA commissions as separate expenses.
Guest Details
Guest names in Contact field for reference.
Multi-Property Support
Descriptions include listing names.
Browser-Based Privacy
Your rental data processes locally.
Data Transformation
Each reservation becomes one or more bank statement lines
Input
Hostaway Reservation
One row per reservation
Key columns:
reservationId,
totalPrice,
arrivalDate
1:1 — One input row creates one output row
Output
Xero Bank Statement Line
1:1 (or 1:2 if fees separated) rows per
input
One row per transaction
Reservation Income
Booking total becomes deposit
All dates must be valid. Amounts must be numeric.
Common Bank Statement Import Errors
Issues you might encounter when importing Reservations CSV data to Bank Statement - and how we solve them
Date Format Conversion
Hostaway dates need conversion to Xero format
2024-01-15
15/01/2024 (UK) or 01/15/2024 (US)
Select correct Xero region
Check Settings → General Settings → Region in Xero
Channel Commission Handling
OTA fees should be tracked separately
Enable 'separate_fees' to track channel commissions
Use separate_fees option
Frequently Asked Questions
Check Xero Settings → General Settings → Region for your date format.
If you want to track OTA commissions as expenses, enable this. Otherwise, amounts show net after fees.
Each reservation includes the listing name in the description. You can use Xero bank rules to categorize by property.
The arrival date (check-in) is used, which is standard for accrual accounting of rental income.
Hostaway → Xero Data Ecosystem
All available data flows from Hostaway to Xero