Been searching for something like this for months. Our Shopify store processes 500+ orders monthly and this handles everything perfectly. Date formats, tax columns, refunds - all correct.
NetSuite Journal Entry CSV Validator
or drop .csv, .xls, .xlsx files here
or
Invoice import blocked if Sales Tax enabled in QBO
Validate Complete
Validation Report Format
Showing valid rows only (download includes all rows + errors)
All rows valid
| $ |
|---|
+ more rows
valid rows
invalid rows skipped from preview
credits
Credits Calculation:
rows → rows (rounded to 1K) → credits
then credit per 1K rows
| Row | Column | Value | Error |
|---|---|---|---|
Showing first 50 errors. more errors not shown.
more errors hidden. Download the full validation report to see all errors.
Validation Report Download
The download includes your original file with an added "Validation Error" column showing error messages for each row. Valid rows have an empty error column.
• credits
CSV, Excel, Google Sheets — pay once, download any format
Use credits to download
Click any download button to use your credits
All formats unlocked - download as many times as you need
- Full CSV & Excel export
- Google Sheets export
- Instant browser download
for credits
One-time payment
256-bit SSL encryption
14-day money-back guarantee
PCI DSS compliant
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What Our Users Say
works good, wish it had batch mode
I was spending 4-5 hours every month reformatting exports manually. This tool paid for itself in the first use. The preview feature helped me verify the mapping before paying.
exactly what i needed thx!!
Super straightforward. Upload, convert, download. No account needed which is nice. Would give 5 stars if they add Xero support.
saved me hours of work
My accountant was so happy when I sent her the converted file. No more back-and-forth about date formats or missing columns. Everything imported correctly on first try.
fast and easy 10/10 would recommend
Been using this for 6 months for monthly reconciliations. Handles all the edge cases - partial refunds, multi-line orders, currency conversions. Very reliable tool.
Good tool, does what it says. Interface could be bit better but conversion quality is excellent. Using it for my 3 Shopify stores.
Switched from A2X to this. Way simpler for my needs - I don't need real-time sync, just clean data once a month. This delivers exactly that.
finally!! something that works with QB desktop!!
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How are credits calculated?
Credits are based on rows in your file. Each tool shows its rate (e.g., 2,000 rows = 4 credits). We round up to the nearest step. Minimum 1 credit per conversion.
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Ready to validate your own data?
Check your NetSuite journal entry CSV for balanced entries, missing accounts, and format errors before importing.
No API required
Browser-based processing
Run on Google Cloud Platform
How It Works
1
Prepare Journal Entry CSV
Create or export journal entry data
2
Upload & Validate
Upload CSV for validation
3
Check Balance
Review balance validation results
4
Fix & Re-validate
Correct errors and validate again
Why Validate Journal Entries?
The Balance Requirement
NetSuite requires journal entries to balance: total debits must equal total credits
for each External ID. Import fails if unbalanced. Validate to catch errors early.
What Gets Validated
Checks: External ID present, GL accounts exist, debit/credit amounts valid,
each entry balanced, date format correct (MM/DD/YYYY), no lines with both debit and credit.
Your Data is Safe
Bank-Level Security
256-bit SSL encryption. Same standards as major financial institutions.
No Data Storage
Files are processed directly in browser. No calls to our servers.
GDPR Compliant
Full EU data protection compliance. Your privacy rights protected.
Why Use This Tool?
Balance Validation
Ensures debits equal credits for each entry
Account Checking
Validates GL account fields are present
External ID Check
Verifies External IDs exist and group lines
Date Format Validation
Checks MM/DD/YYYY format requirement
Line Validation
Ensures each line has debit OR credit (not both)
Error Report
Detailed validation report with solutions
Common Target Import Errors
Issues you might encounter when importing Source data to Target - and how we solve them
Debits Don't Equal Credits
Journal entry is not balanced (NetSuite requirement)
Debits: $100, Credits: $95 (unbalanced)
Debits: $100, Credits: $100 (balanced)
Sum of debits must equal sum of credits for each External ID
Recalculate amounts to balance entry
Missing External ID
External ID is required for all journal entries
(blank External ID)
JE-2025-001
External ID prevents duplicate imports and groups lines
Add unique External ID to all lines
Missing GL Account
Account field is required for all lines
(blank Account)
1000 Bank Account
Each line must reference a GL account
Add account number or name from Chart of Accounts
Line Has Both Debit and Credit
A line cannot have both debit and credit amounts
Debit: 100, Credit: 100 (both filled)
Debit: 100, Credit: (blank) (one only)
Each line must be either debit OR credit, not both
Leave one field blank per line
Invalid Date Format
Date not in MM/DD/YYYY format
Date: '2025-01-15' or 'INVALID'
Date: '01/15/2025'
NetSuite requires MM/DD/YYYY format
Convert date to MM/DD/YYYY
Negative Debit or Credit Amount
Debit or Credit amounts should be positive
Debit: -100 (negative)
Credit: 100 (positive, switched side)
Use positive amounts; switch debit/credit to reverse
Make amounts positive and put on correct side
Frequently Asked Questions
For each unique External ID, the sum of all Debit amounts must equal the sum of all Credit amounts. If they don't match, the journal entry is unbalanced and NetSuite will reject it.
No, each line must have EITHER a debit amount OR a credit amount, not both. Leave the other field blank.
The validator checks that the Account field is not blank, but can't verify accounts exist in your NetSuite. You need to match against your Chart of Accounts (Lists → Accounting → Accounts).
NetSuite CSV import expects MM/DD/YYYY format (e.g., 01/15/2025). The validator flags other formats like YYYY-MM-DD or DD/MM/YYYY.