Been searching for something like this for months. Our Shopify store processes 500+ orders monthly and this handles everything perfectly. Date formats, tax columns, refunds - all correct.
Import Etsy Payments to Xero Bank Account
or drop .csv, .xls, .xlsx files here
or
Invoice import blocked if Sales Tax enabled in QBO
Import Complete
Xero Bank Import File Format
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All rows valid
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|---|
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credits
Credits Calculation:
rows → rows (rounded to 1K) → credits
then credit per 1K rows
| Row | Column | Value | Error |
|---|---|---|---|
Showing first 50 errors. more errors not shown.
more errors hidden. Download the full validation report to see all errors.
Validation Report Download
The download includes your original file with an added "Validation Error" column showing error messages for each row. Valid rows have an empty error column.
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What Our Users Say
works good, wish it had batch mode
I was spending 4-5 hours every month reformatting exports manually. This tool paid for itself in the first use. The preview feature helped me verify the mapping before paying.
exactly what i needed thx!!
Super straightforward. Upload, convert, download. No account needed which is nice. Would give 5 stars if they add Xero support.
saved me hours of work
My accountant was so happy when I sent her the converted file. No more back-and-forth about date formats or missing columns. Everything imported correctly on first try.
fast and easy 10/10 would recommend
Been using this for 6 months for monthly reconciliations. Handles all the edge cases - partial refunds, multi-line orders, currency conversions. Very reliable tool.
Good tool, does what it says. Interface could be bit better but conversion quality is excellent. Using it for my 3 Shopify stores.
Switched from A2X to this. Way simpler for my needs - I don't need real-time sync, just clean data once a month. This delivers exactly that.
finally!! something that works with QB desktop!!
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How are credits calculated?
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Ready to import your own data?
Import your Etsy payment transactions to a Xero bank account for easy reconciliation.
No API required
Browser-based processing
Run on Google Cloud Platform
How It Works
1
Download Statement
Etsy → Finances → Payment Account → Download
2
Upload Here
Drop file for instant conversion
3
Preview Transactions
Review signed amounts and descriptions
4
Import to Xero
Bank Account → Import Statement
Your Data is Safe
Bank-Level Security
256-bit SSL encryption. Same standards as major financial institutions.
No Data Storage
Files are processed directly in browser. No calls to our servers.
GDPR Compliant
Full EU data protection compliance. Your privacy rights protected.
Field Mapping
How Etsy_Seller Monthly_Statement fields map to Xero Bank Statement
| Etsy_Seller Monthly_Statement | Source Value | Xero Bank Statement | Target Value | Note | |
|---|---|---|---|---|---|
Date |
Jan 15, 2026 |
→ | Date |
Jan 15, 2026
|
Transaction date |
Net |
48.23 |
→ | Amount |
48.23
|
Net amount (positive=in, negative=out) |
Type |
Sale |
→ | Description |
Order #1001
|
Transaction type (Sale, Fee, Refund, etc.) |
Title |
Order #3001234567 |
→ | Reference |
Order #3001234567
|
Transaction description/reference |
Data Transformation
Each Etsy payment event becomes one bank statement line
Input
Etsy Monthly Statement
One row per financial event (sale, fee, refund, deposit)
Key columns:
Date,
Type,
Amount,
Net
1:1 — One input row creates one output row
Output
Xero Bank Statement Line
1:1 (deposits optionally excluded) rows per
input
One row per transaction with signed amounts
Transaction
Each payment event becomes one bank line
Amount signs adjusted, deposits optionally excluded
Why Import Etsy Payments to Xero?
The Missing Detail Problem
Your bank shows one Etsy payout: "$487.23 from Etsy Inc."
But what's in that $487.23? Sales, fees, refunds, shipping labels...
Without the breakdown, you can't properly categorize expenses or verify revenue.
Import Detailed Transactions
Import your Etsy Monthly Statement as bank transactions in Xero:
- Every sale visible with order reference
- Every fee categorized (listing, transaction, processing)
- Refunds tracked separately
- Match payouts to detailed activity
Common Bank Statement Import Errors
Issues you might encounter when importing Monthly Statement data to Bank Statement - and how we solve them
Invalid Date Format
Etsy dates need conversion to Xero format
Jan 15, 2026
15/01/2026 (UK) or 01/15/2026 (US)
Dates are automatically converted to your Xero region format
Select your Xero region in options
Incorrect Amount Signs
Xero expects positive=received, negative=paid
Fee: 3.44 (positive)
Fee: -3.44 (negative, money out)
Signs are automatically adjusted based on transaction type
No action needed - handled automatically
Deposit/Payout Duplication
Deposits represent transfers to real bank (may duplicate)
Deposit: +$500 (in Etsy statement)
Excluded (matches your bank's actual deposit)
Deposits excluded by default to prevent double-counting
Enable 'include_deposits' if you want payout records
Missing Transaction Type
Some rows may lack Type categorization
(blank type)
Other
Unknown types categorized as 'Other'
Review 'Other' transactions manually
Why Use This Tool?
Bulk Transaction Import
Import thousands of Etsy transactions at once.
Fee Visibility
Every Etsy fee appears as a separate debit.
Signed Amounts
Sales positive, fees/refunds negative - Xero-ready.
Clearing Account Ready
Perfect for import into Etsy clearing account.
Batch Processing
Handles large exports with automatic batching for Xero's 1,000 row limit.
Browser Privacy
All processing happens locally. Your financial data never leaves your device.
Frequently Asked Questions
A Xero bank account representing your Etsy balance. Import here, then transfer to real bank when payout arrives.
Payouts appear in your real bank too. Including them would double-count.
We auto-batch large files. Download ZIP, import each file.
Etsy Seller → Xero Data Ecosystem
All available data flows from Etsy Seller to Xero
Etsy Seller
CSV Order Items
Etsy sold items with fees, taxes, shipping, and buyer details
→
Xero
Contact
Customer or supplier contact records
Full Name → Name
First Name → FirstName
Last Name → LastName
Etsy Seller
CSV Order Items
Etsy sold items with fees, taxes, shipping, and buyer details
→
Xero
Sales Invoice
Sales invoices for accounts receivable (B2B, payment terms)
Order ID → InvoiceNumber
Sale Date → InvoiceDate
Full Name → ContactName
Etsy Seller
Monthly Statement
Etsy payment account statement with fees, deposits, and adjustments
→
Xero
Bank Statement
Bank transactions for reconciliation
Date → Date
Net → Amount
Type → Description